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Annual reports of the Town of Derry, New Hampshire (Volume 1989) online

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agent for these funds, the Town Council has responsibility for the proper utilization of these monies. Further, it
would seem that as Trustees, the Trustees of Trust Funds have fiduciary responsibility to those agents for the
funds in their custody.

We recommend that the Town consult its legal counsel for this matter. In closing, we would like to express our
appreciation to those persons whose cooperation and assistance during the course of our examination has helped
us to achieve efficiencies in completing our audit.

If, after you have had the opportunity to review our report, you have any questions, we would be pleased to
meet with you at your convenience to discuss them.

Very truly yours,

CARRIE PLODZIK SANDERSON

Professional Association



-12—



Purpose and Limitations of Review

The purpose of our study and evaluation was to determine the nature, timing and extent of the auditing
procedures necessary for expressing an opiinion on the Town's financial statements. Our study and evaluation
was more limited than would be necessary to express an opinion on the system of internal accounting control
taken as a whole.

Management is responsible for establishing and maintaining a system of internal accounting control. In
fulfilling this responsibility, estimates and judgments are required to assess the expected benefits and related
costs of control procedures. The objectives of a system are to provide management with reasonable, but not
absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, and that trans-
actions are executed in accordance with management's authorization and recorded properly to permit the
preparation of financial statements in accordance with generally accepted accounting principles.

Because of inherent limitations in any system of internal accounting control, errors or irregularities may never-
theless occur and not be detected. Also projection of any evaluation of the system to future periods is subject to
the risk that procedures may become inadequate because of changes in conditions or that the degree of
compliance with the procedures may deteriorate.

Our study and evaluation made for the limited purpose described in the first paragraph would not necessarily
disclose all material weaknesses in the system. Accordingly, we do not express an opinion on the system of
internal accounting control taken as a whole.

The conditions described in the preceding report were considered in determining the nature, timing, and extent
of the audit tests to be applied in our examination of the June 30, 1988 financial statements. This report does not
affect our report on these financial statements dated September 15, 1988.

The preceding report is intended solely for the use of management and should not be used for any other purpose.



Treasurer's Report

Year Ended June 30, 1989
General Fund — Town of Derry, New Hampshire

Beginning Balance July 1, 1988 $ 7,514,941.22

Revenue Receipts:

Received from Tax Collector $ 28,663,816.49

Received from Town Clerk 2,210,492.00

Received from Water & Sewer Depts 1,007,911. 10

Received from Police Department 78,065.85

Received from Recreation Department 22,616.34

Received from Forrest Hill Cemetery 51,059.00

Received from Planning & Zoning Board 87,910.44

PICA, BC/BS, & Insurance Reimbursement 33,497.76

Licenses, Fees, Business & Bldg. Permit 200,520.54

District Court Fines & Forfeits 11,345.01

Interest Earned on Investments 521,959.28

Received from State/County 1,616,118.75

Ambulance 332,938.90

Other 105,889.78

Total Revenue Receipts $ 34,944,141.24

Other Revenues:

NH Municipal Bond Bank $ 4,659,000.00

Received from Capital Project Accounts 3,075,201 . 14

Transfer from Builders Escrow Accounts 96,733.85

Returned Checks Redeposits 1,491.95

Matured Certificates of Deposit 17,012,083.33

Trust Funds 161,490.03

Total Other Revenues $ 25,006,000.30

—13—



Disbursements:

Mayor & Councils Order to Pay $ 42,004,542.25

Voided Checks (UTsisis'ee)

Transfer to Capital Project Accounts 3,593,866.53

Purchased Certificates of Deposit 18,012,083.33

Total Disbursements

Ending Balance June 30, 1989



$61,031,978.45
$ 5,433,104.31



General Fund Balance Sheet

June 30, 1989
(Unaudited)



Assets

Cash $ 8,690,441.32

Accounts Receivable

General 6,159.49

Taxes 5,858,327.67

Ambulance 54,360.54

Due From Other Governments 1,168.00

Interfund Transfers 643,25 1 .43

Prepaid Expenses 340,609.71

Due From Others 1.613.02

Total Assets $ 15,595,931.18



Liabilities and Fund Equity

Liabilities

Accounts Payable $ 58,428.32

Deferred Revenue 13,658,359.05

Due to Other Governments 1 ,078.00

Due to Other Funds 60,303.08

Due to Others 18,183.63

Total Liabilities $ 13,796,352.08

Fund Equity

Reserve for Compensated Absences $ 255,989.96

Encumbered Purchase Orders 653,645.87

Fund Equity Unreserved 889,943.27

Total Fund Equity $ 1,799,579.10

Total Liabilities and Fund Equity $ 15,595,931.18



Water Fund Balance Sheet

June 30, 1989

(Unaudited)

Assets

Cash $

Accounts Receivable

Total Assets

Liabilities and Fund Equity

Liabilities

Accounts Payable

Due to General Fund

Total Liabilities

Fund Equity

Reserve for Encumbrances

Retained Earnings

Total Fund Equity

Total Liabilities & Fund Equity



$ 158,371.26
281,712.02

$ 440,083.28



$ 48,054.51

242.36

$ 48,296.87



600.00
391,186.41

391,786.41
440,083.28



Sewer Fund Balance Sheet

June 30, 1989
(Unaudited)

Assets

Cash $

Accounts Receivable

Total Assets

Liabilities and Fund Equity

Liabilities

Accounts Payable

Due to General Fund

Total Liabilities

Fund Equity

Reserve for Encumbrances

Fund Equity Unreserved

Total Fund Equity

Total Liabilities & Fund Equity



$ 220,419.09
199,611.10

$ 420,030.19



4,541.89
92.17

4,634.06

4,041.00
411,355.13
415,396.13
420,030.19



-14-



statement of Legal Debt Margin

June 30, 1989
Legal Debt Limit

General Obligation

1.75% of State Equalized Assessed Valuation of

Taxable Real Estate ($1,387,733,192) $24,285,331.00

Water Department

10% of State Equalized Assessed Valuation of

Taxable Real Estate ($1,387,733,192) 138,773,319.00

Sewer Fund

Outside Limit n/a

Subtotal $163,058,650.00

Deduct

Bonds and Notes Payable

General Fund $ 9,764,000.00

Water Department 3,245,000.00

Sewer Fund 3,505,975.00

Subtotal $ 16,514,975.00

Legal Margin for Creation of Additional Debt

for General Obligation and Water Bonds $150,049,650.00

Debt History

There has been a refunding of bonded indebtedness at a lower interest
rate in 1987. The Town of Derry has never defaulted in the payment of
any part of either principal or interest on any debt.

Credit Rating

Moody's Investors Service for General Obligation Bonds A

Moody's Investors Service for NH State Guaranteed Bonds Aa 1

Legal Opinion on Indebtedness

Furnished by Palmer & Dodge of Boston, Massachusetts and the New
Hampshire Municipal Bond Bank.

Paying Agents

The Town's bonds are financed through the New Hampshire Municipal
Bond Bank of Concord, New Hampshire.

Statement of Changes in Long-Term Debt

Fiscal Year Ended June 30, 1989

Bonds Payable - July 1 , 1989 $12,790,000.00

Bonds Issued

General Obligation

Home Brook Bridge dated December 29, 1988 $ 450,000.00

1/2 Pinkerton Street dated December 29, 1988 499,000.00

Roadway Improvements dated July 8, 1988 2, 500,000. (X) j 3 449 OOO.OO

Water Department

UpgradeofWaterMainsdated Julys, 1988 $ 210,000.00

Scobie Ponds Water Mains dated July 8, 1988 1,000,000.00 1,210,000.00

Sewer Fund

Septage & Grit Pits dated December 29, 1988 $ 190,975.00 190,975.00 4,849,975.00

Total Bonds Issued $ 17,639,975.00

Capital Leases Issued-Equipment $ 182,450.00 $ 182,450.00 $ 182,450.00

Bonds Retired

General Obligation

1974 Central Fire Station $ 10,000.00

1982 Ross Corner Improvement 10,000.00

— 15—



1985 Police Station 55,000.00

1985 Landfill Closure & R/R Corridor 90,000.00

1986 Fiscal Year Change 200,000.00

1987 Landfill, Mapping, & Roadway Mgmnt 283,500.00 5 543 500 qo

Water Department

1974 2 Million Gallon Water Tank $ 25,000.00

1984 Water Transmission Mains 1 15,000.00

1987 Scobie Pond Water Mains 35,000.00 5 175,000.00

Sewer Fund

1982 Force Main to Merrimack $ 125,000.00

1985 Third Lagoon 30,000.00

1985 EPA Lagoon ALl & AL2 70,000.00

1987 Sewer Main Expansion 76,500.00 j 391 50O.OO

Total Bonds Retired $ 1 ,125,000.00

Bonds Payable - June 30, 1989 $16,514,975.00

Total Capital Leases Retired $ 42,377.00

Capital Leases Payable - June 30, 1989 $ 140,073.00

Total Changes in Long-Term Debt $16,655,048.00



General Fixed Assets Account Group
Trial Balance

June 30, 1989

(Unaudited)

Debit Credit

General Fixed Assets:

General Fund

Land $ 1,176.718.00

Buildings 2,332,117.00

Bridges 932,624.00

Roads 34,257,802.00

Traffic Lights 69,000.00

Fire Alarms 63,000.00

Subtotal $ 38,831,261.00

Water Department

Buildings $ 740,608.00

Water Mains 4,256,855.00

Hydrants 325,280.00

Subtotal $ 5,322,743.00

Sewer Fund

Buildings $ 7,405,351.00

Sewer Mains 1,360,874.00

Manholes 221,544.00

Subtotal $ 8,987,769.00

Pump Stations $ 283,094.00

Construction in Progress $ 12,697,537.00

Investment in General Fixed Assets From:
Capital Projects Funds:

Gen . Fund General Obligation Bonds $ 1 1 , 1 65 ,000.00

Water Project Bonds 4,1 15,000.00

Sewer Project Bonds 4,539,500.00

Subtotal $ 19,819,500.00

General Fund Revenues $46,168,432.00

Gifts/Donations $ 134,472.00

Total Investment in General Fixed Assets $ 66,122,404.00 $66,122,404.00



-16—



Report of the Town Clerk

Julyl, 1988 -June 30, 1989



Source of Revenue



Remittance to Treasurer



Motor Vehicle Permits - 29,433 ...

Titles - 7,756

Motor Vehicle Decals - 16,679

1988 Dogs -(607)

1989 Dogs - (1461) - 2,068

Dog Fines

Check Fines

Commercial Code Recordings ....

Marriages

Vitals

Miscellaneous & Filing Fees

Outstanding Checks for 1988-1989



2,146,353.00

7,756.00

25,018.50

4,215.50

6,444.50

550.00

1,060.00

7,913.00

5,160.00

5,801.00

220.00

2,210,491.50

1,036.00

2,209,455.50



Motor Vehicle Permits, Titles & Decals ...

Dog Licenses

Dog Fines

Check Fines

Commercial Code

Marriages & Vitals

Miscellaneous & Filing Fees



2,179,127.50
10,660.00
550.00
1,060.00
7,913.00
10,961.00
220.00
2,210,491.50

Respectfully submitted,
Cecile Hoisington, Town Clerk
Registrations Processed for the State:
16,679 - $454,964.80



Vitals recorded 1-1-88 thru 12-31-88

Births 850

Marriages 277

Deaths 243



Minutes of Town Election,

held at Criimell School for District 1 4 It and

Derry Village School for District 2 4?.



The meeting web called to order by Moderator Ronald Hayward
at 7iOO A.M. at Grinnell School. The Town warrant and the School
warrant was read by Edward Bureau, School Haderator. The ballot
boxes were checked and the polls were opened for voting.

Roger Eeliveau, Asst. Moderator, read the warrant at Derry Village
School for District 2 4 3 at 71OOA.K. The ballot boxes were checked
and the polls opened for voting. Donna Binette was Assistant Town Clerk.

The absentee ballots were processed at 12iOO noon.

The polls were declared closed at 81OO P.M. by Moderators in
both districts. The ballot boxes at Derry Village ware brought back
to Grinnell School, the Central polling place,

ftoderator Ronald hayvard read the results of the election.
The candidates with the largest number of votes for each respective
office were declared elected.

John P. Dowd was sworn in by Moderator Ronald Hayward.

Arthxir A. McLean was sworn in by School Moderator Edward Bureau.

Brenda Keith Councilor for District li was sworn In by Moderator Ronald Haywaj

The results of tb« voting on the following pages.



A True, Copy, Attest 1



Town Clerk 7^



The ballots were sealed 1n compliance with State Law and there being
no furthur business, the meeting ended at 10:30 P.M.



The Optech


rachi


nes were used at this


election


Total Votes


cast


: 3389




District 1




827




District 4




797




District 2




1137




District 3




6Z8





3389

Total of 68 Absentee Ballots sent 63 returned- 2 rejected.
The absentees are already included in total votes cast.
A true coDV, attest: L/Atl/^_



Total Votes 3j89

OFFICIAL BALLOT

NON-PARTISAN

ANNUAL MEETING - DISTRICT 1 - 2 - 3 - '.

TOWN OF

DERRY, NEW HAMPSHIRE
March 14, 1989 &«d:.)^^<^.

INSTRUCTIONS TO VOTERS

1. To vole, complete the a(Tow(s) 4* ^ pointing to your choices, like this ^ ■ ^

2. To wTlte-ln a candidate not on the ballat. wtIIs the name on the line pnvlded lor the
ohice and complete the anew ^ aC pointing U> the wrile-ln line, like this 4" — -^



For Mayor



thueeveabs


»»• W ONE:


WILLIAM A. BOYCE


•^16


GEORGE N. KAISAKIORES


780


WILLIAM 0. DEVOE


71


HAYMSTEN


901


JOHN R OOWO X


1199


«m-


For Trustees of MacGregor Library

THREE YEWS ft)te b( THHEL


LAURENE A. PELLEGRINI


1226


CECILE M. CORMIER


^ 1683


CAROUTN F. JOHNSON


' IV03


LARRY S. ECKHAUS


' 1401


JOAN L PADUCHOWSKI


1264


■m.


tmiM


WHTHI




For Councilor — District 2

THREE YEARS «M b OKL


DONALO R. CHASE


192


MAURICE MOE DESFORGE


302


ARTHUR A. McLEAN


583 ^


^.



RICHARO r. APGAR



WAYNE N. COtSIA



MARJORIE L ALLEN



CAROL A. HALPIN



Z385



RONALD J. HAYWARD



2566



For Supervisor of Checklist



LORRAINE E. ROUTHIER ;» 2^36



For Councilor — DIslrlcl 4



BRENDA E. KEITH 332

ERNEST G. WOODSIDE, JR. 102



DONALD M. REDDEN



-17—



Ballot for Special Election - December 20, 1988



Total Vote Cast:



Are you in favor of the adoption of the following
Amendments to The Town of Deny Charter?



AMENDMENT 1 Repeal Section 2-l(c) and Section
3-2(a) and reenact Section 2-l(c) and Section 3-2(a) to
read as follows:

Section 2- 1(c) Election and Term - The term of

office of all members of the Town Council elected

shall be for three years, alt beginning upon their

election and qualification for office and ending

upon the election and qualification of their

successors.

Section 3-2(a) Election - The Mayo' shall be elected

at the regular-town election for three years by direct

vote of the people for a term of three years to begin

upon his election and qualification for office and to

end upon the election and qualification of his

successor.

(The effect of this amendment will be that the three year

terms for elected officials of the Town of Derry will no

longer begin on January I and end on December 31;

instead, the three year terms wilt begin in March and end in

March.)

YES NO D



290



71



AMENDMENT 2 Repeal Section 7-1 of the Charter
and reenact Section 7-1 as follows:

Town Election: General - The regular town election
shall be held on the second Tuesday in March of
each year.
(The effect of this amendment is that the annual town
election will no longer be held in November; instead, the
annual town election will be held in March at the same time
as elections in other New Hampshire towns.)

YES & NO n



AMENDMENT 3 Amend Article 10 by addition of the
following new Iransilional provisions:

Section 10*10

(a) There will be no general town election in November
of 1988.

(b) The terms of office for those elected officials
which would normally expire on December 31. 1988
are extended to expire upon the election and
qualification of their successors in March 1989.

(c) The terms of office for those elected officials
which would normally expire on December 3 1 . 1989,
are extended to expire upon the election and
qualification of their successors in March 1990.

(d) The terms of office for those elected officials
which would normally expire on December 31,
1990, are extended to expire upon the election and
qualification of their successors in March 1991.

(The effect of this amendment is that the terms of office
of all elected town officials who were elected to three year
terms at the 1985. 1986, and 1987 town elections will not
expire on December 3 1 , 1988. 1989 and 1990. respectively;
but instead, are extended until election day in March of
1989. 1990, and 1991, respectively.)

YES ® NO n



266



95



299



51



AMENDMENT 4 Amend the first line of Section 4-1
Submission of Budget; Budget Message by deleting the
following language at the beginning of the first paragraph
of Section 4-1:

"Not later than 120 days prior to the beginning
of the succeeding fiscal year, "
and replacing it with the following language:

' 'Not later than 90 days prior to the beginning of the
succeeding fiscal year. "
(The effect of this amendment is that the deadline for the
Mayor's submission of his operating budget to the Town
Council will no longer be March 1 of each year; instead,
the deadline for the Mayor's submission of his budget to
the Town Council will be April 1 each year.)

YES S NO □
268 88



1989

TOWN OF DERRY

ELECTION WARRANT



TO THE INHABITANTS OF THE TOWN OF DERRY,
IN THE COUNTY OF ROCKINGHAM, STATE OF NEW
HAMPSHIRE, QUALIFIED TO VOTE IN TOWN
AFFAIRS:

Voters in Districts 1 and 4 are hereby notified to meet at the
Grinnell School, Voters in Districts 2 and 3 are hereby
notified to meet at Derry Village School, in said Townon
Tuesday, the Fourteenth Day of March, 1989 at Seven
o'clock in the forenoon (the polls will be open between the
hours of seven a.m. and eight p.m.) to act upon the following
matters:

To bring in your votes for One Mayor (3-yr. term); One
Councillor District 2 (3-yr. term); One Councillor District 4
(3-yr. term); One Trustee of the Trust Funds (3-yr. term);
Three MacGregor Library Trustees (3-yr. terms); Two Taylor
Library Trustees (3-vr. terms); One Moderator (2-vr. term);



One Supervisor of the Checklist (6-yr. term).

Given under our hands and seal this 24th day of February,
1989.

TOWN OF DERRY

Paul P. Collette, Sr.

Mayor



Scott Gerrish
Councillor-at-large
May Casten
Coiuncillor District ttl
Frederick A. Tompkins
Councillor District tf3



Phyllis Katsakiores

Councillor-at-large

Maurice Desforge

Councillor District #2

Michael P. Compos

Councillor District M



Absentee ballots will be processed at 11 :00 a.m.
February, 1989



— 18—



I hereby certify that I gave notice to the inhabitants within
named, to meet at the time and place and for the purpose
within mentioned, by posting an attested copy of the within
Warrant at the place of meeting within named (Grinnell
School and Derry Village School) and a like attested copy at
Adams Memorial Building, East Derry General Store, Val's
Variety, Town Hall and Station 1 Fire Department, all being
public places in said Town on the 24th Day of February,
1989.

PaulP.Collette, Sr.,
Mayor

Rockingham SS

Personally appeared the said Pual P. CoUette, Sr. and
made oath the above certificate by him signed is true.

Cecile Hoisington,
Town Clerk

TOWN OF DERRY
WARRANT

TO THE INHABITANTS OF THE TOWN OF DERRY,
IN THE COUNTY OF ROCKINGHAM, STATE OF NEW
HAMPSHIRE.

Voters in Districts 1 and 4 are hereby notified to meet at
the Grinnell School, Voters in Districts 2 and 3 are hereby
notified to meet at Derry Village School, in said Town on
Tuesday, the Twentieth Day of December, 1988 (the polls
will be open between the hours of seven a.m. and eight p.m.)
to act upon the following amendments to the Town of Derry
Charter to be voted on by official ballot.

AMENDMENT 1 Repeal Section 2-1 (c) and Section 3-2 (a)
and reenact Section 2-1 (c) and Section 3-2 (a) to read as follows:

Section 2- 1(c) Election and Term - the term of office of all
members of the Town Council elected shall be for three
years, all beginning upon their election and qualification
for office and ending upon the election and qualification
of their successors.
Section 3-2(a) Election - The Mayor shall be elected at the
regular town election for three years by direct vote of the
people for a term of three years to begin upon his election
and qualification for office and to end upon the election
and quahfication of his successor.
(The effect of this amendment will be that the three year
terms for elected officials of the Town of Derry will no
longer begin on January 1 and end on December 31; instead,
the three year terms will begin in March and end in March.)

AMENDMENT 2 Repeal Section 7-1 of the Charter and
reenact Section 7-1 as follows:

Town Election: General - The regular town election shall be

held on the second Tuesday in March of each year.
(The effect of this amendment is that the annual town election
will no longer be held in November; instead, the annual town
election will be held in March at the same time as elections
in other New Hampshire towns.)

AMENDMENT 3 Amend Article 10 by addition of the
following new transitional provisions:

Section 10-10

(a) There will be no general town election in November of
1988.



(b) The terms of office for those elected officials which
would normally expire on December 31, 1988 are extended
to expire upon the election and qualification of their
successors in March 1989.

(c) The terms of office for those elected officials which
would normally expire on December 31, 1989, are extended
to expire upon the election and qualification of their
successors in March 1990.

(d) The terms of office for those elected officials which
would normally expire on December 31, 1990, are extended
to expire upon the election and quahfication of their
successors in March 1991.

(The effect of this amendment is that the terms of office of
all elected town officials who were elected to three year terms
at the 1985, 1986, and 1987 town elections will not expire on
December 31, 1988, 1989 and 1990, respectively; but instead,
are extended until election day in March of 1989, 1990, and
1991, respectively.)

AMENDMENT 4 Amend the first line of Section 4-1
Submission of Budget; Budget Message by deleting the
following language at the beginning of the first paragraph
of Section 4-1:

"Not later than 120 days prior to the beginning of the

succeeding fiscal year, "
and replacing it with the following language:

"Not later than 90 days prior to the beginning of the

succeeding fiscal year. "
(The effect of this amendment is that the deadline for the
Mayor's submission of his operating budget to the Town
Council will no longer be March 1 of each year; instead, the
deadline for the Mayor's submission of his budget to the
Town Council will be April 1 of each year.)

Given under our hands and seal this 29th day of November
in the year of our Lord nineteen hundred and eighty eight.

Paul P. Collette, Sr.
Mayor



Town Council



Phyllis Katsakiores

Maurice Desforge

Michael P. Compos



Scott Gerrish
May Casten
Frederick A. Tompkins
December 2, 1988

I hereby certify that I gave notice to the inhabitants within
named, to meet at the time and place and for the purpose
within mentioned, by posting an attested copy of the within
Warrant at the place of meeting within named, and a like
attested copy at Adams Memorial Building, East Derry
General Store, Val's Variety, Town Hall and Station 1 Fire
Department, and Grinnell School and Derry Village School,
all being public places in said Town on the 2nd day of
December, 1988.

PaulP.Collette, Sr.
Mayor

Rockingham, SS December 2, 1988

Personally appeared the said Paul P. Collette, Sr. and made
oath the above certificate by him signed is true.

Cecile Hoisington
Justice of the Peace & Town Clerk



—19—



Prior

798.50
24,140.00

5,023.58

135.52



Tax Collector's Report
Summary of Tax Accounts
Fiscal Year Ended June 30, 1989

— DR.—

—Levies of ~
1989 1988

Uncollected Taxes-Beginning of Fiscal Year: (1)

Property Taxes $ $ 1,967,963.12

Resident Taxes

Land Use Change Tax 43,000.00

Yield Taxes

Sewer Rents 160,364.91

Water

Water Betterments 1,425.00

Taxes Committed to Collector:

Property Taxes $ 13,497,912.01 $ 14,463,217.89

Resident Taxes 185,500.00

National Bank Stock

Land Use Change Tax 4,000.00 197,700.00

Yield Taxes 997.02 8,897.98

Sewer Rents 323,482.62 357,831.54

Other Utilities:

Water 100,695.05

Water Betterments 9,075.00 8,100.00

Added Taxes:

Property Taxes $ 159,809.54 $ 365.29

Resident Taxes 19,880.00

Sewer Rents 36,988.64 64,373.95

Overpayments: (2)

a/c Property Taxes $ 50,098.23 $ 1 14,612.52


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