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Montana Slate Library




3 0864 1004 2999 5

ISP NEWS AND VIEWS

A PUBLICATION OF THE INFORMATION CENTER BUREAU

MONTANA DEPARTMENT OF ADMINISTRATION

INFORMATION SERVICES DIVISION

NOVEMBER, 1985 VOL.4, NO. 1



ADMINISTRATOR MIKE TREVOR

INFORMATION CENTER BUREAU CHIEF DARRELL HAGEN

CENTRAL OPERATIONS BUREAU CHIEF PAUL RYLANDER

TELECOMMUNICATIONS BUREAU CHIEF TONY HERBERT

SYSTEMS DEVELOPMENT BUREAU CHIEF JEFF BRANDT



TABLE OF CONTENTS
MAINFRAME SECTION:

EASYPROCLIB 1

COST SAVING TIPS FOR THE MAINFRAME 1

SAS BALLOT 3

SCREEN CHANGES 3

PRINTER NUMBERS CHANGE 3

NEW PRINTER PROBLEM 3

MICROCOMPUTER SECTION:

LOTUS 1-2-3 UPGRADE 4

LOTUS RELEASE 2 AND SYMPHONY 5

LOTUS 1-2-3 USER'S GROUP 5

ADDING IBM PERSONAL COMPUTERS TO IBM MAINTENANCE CONTRACTS 6

CONVERSION OF DISPLAYWRITER DISKETTES TO PC DISKETTES 6

TERM CONTRACTS AVAILABLE 6

GENERAL NEWS:

COMPUTER EQUIPMENT AVAILABLE 7

COMPUTER TRIVIA 7

INCREASING YOUR COMPUTER VOCABULARY 7

•««« FREE CLASSES «««« 8

EQUIPMENT POOL 10

COMPUTER-BASED TRAINING 10

TRAINING SCHEDULE: 11



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600 COPIES OF THIS PUBLIC DOCUMENT WERE

PRINTED AT A COST OF $160.00. DISTRIBUTION COSTS ARE $16.00.

EDITOR: TERI LUNDBERG



MAINFRAME SECTION

EasyPROCLIB

The conversion to EasyPROCLIB is nearly complete and several
items have been brought to our attention which need clarifica-
tion.

In the conversion instructions, the examples allocate procedure
and parameter libraries in the RESIDENT pool only. You may also
allocate them in the TSO pool. Choose the TSO pool if you have a
small library (less than 5 megabytes) or if you want your library
automatically backed up and compressed. Choose the RESIDENT
pool for larger libraries. Cost could be a consideration since
libraries which are greater than 5 megabytes will cost more in
the TSO pool. Remember that backup of libraries in the RESIDENT
pool is the responsibility of the owner.

If you have already allocated your procedure and parameter
libraries in the RESIDENT pool and wish to have them moved to
TSO, contact Frances Greene at 444-2889 and she will move them
for you.

Problems can occur if you submit jobs from a procedure library
which is in the process of being compressed. Jobs will probably
fail with a JCL error. Therefore, do not compress procedure
libraries during the daytime shift, or insure no jobs are
submitted which reguire procedures from a library that is being
compressed.

Also note that a memo was sent to all users on October 21st. It
pointed out that SYST . SORTCARD was omitted from the list of
Public Parameter Libraries on page 1 of the original EasyPROCLIB
instructions .

COST SAVING TIPS FOR THE MAINFRAME

Highlights from a recent "Cost Saving Tips" class are included
below for your benefit.

Use the discount rates whenever possible. This is the biggest
cost saving measure available. A little planning ahead will
offer some big savings!

TSO - 50% discount 4 pm to 8 am
Batch - 50% discount 5:30 pm to 8 am



Make appropriate use of the available free disk space .

TEMPSTOR - free, 8-24 days, 5 megabyte size limit
SYSDA - free, same day



Archive tapes when they are not needed for a long period of time.
50% discount for archive tapes
request on tape list or Form 70

Use larger block sizes on your files. Unblocked files are very
expensive to process. Block sizes just under 6233 work best for
disk and also work well with tape. Tape block sizes can go as
high as 32760, although it may be better not to go this high
unless your file is very large.

Example: costs to copy a 20 megabyte file (250,000 records):
unblocked - S 220.46
block size 6160 - 8.14



Compile ^nd link frequently run programs and save t h e load module
in a load module library. Optimizing can also save runtime
costs. When compiling and executing a program without saving the
load module, the loader (proc's ending in CG) can usually be used
instead of the link-editor (proc's ending in CLG) for a slight
savings.

PANVALET is expensive if you continually retrieve, make one
change, and store via ISPF Option 8. It's cheaper to leave it in
a TSOLIB until you have a working version and then store it once
into PANVALET. However, management considerations on where to
store the most current copy may prohibit this.

Use microfiche instead of printed output where possible. A
master fiche costs $2.25 and can store 269 pages. The breakeven
point is approximately 3600 lines (60 pages). Anything greater
will save money if it's on microfiche. Even more savings can
occur when getting duplicates, since duplicate fiche cost only
$0.15.

For database applications , the following items should save some
money. Do not use global subschemas for online processing.
Tailoring subschemas to include only the i pessary records has
resulted in up to 40% savings. Run CULPRIT batch local instead
of under CV (use separate DD statements for database datasets,
not S3.SYSCTL). Do not nest ADS dialogs more than 3 levels
deep.

For batch programs (e.g. COBOL) running under CV, readying areas
as "protected update" rather than "retrieval" (if possible) will
result in savings.



SAS BALLOT

SAS users can vote for their favorite enhancements on the annual
SAS Ballot. Each year SAS Institute tries to implement most of
the popular enhancement requests. Contact Gary (444-2555) or
Randy (444-2824) in the Information Center if you would like a
ballot.



SCREEN CHANGES

Have you noticed the State of Montana Data Communications Network
screen has changed? ISDINFO can only be accessed from the SPF
(Structured Program Facility) menu. Another software program
called DCTEST has been added. DCTEST is a communications monitor
similar to CICS and it allows linkage to IDMS Central Version
Release 10.0. DCTEST is in test mode. For more information on
DCTEST, contact Database Design and Administration at 444-3987.

PRINTER NUMBERS CHANGE

Three new printers have been purchased by ISD. When you look at
printers on SDSF (Spool Display and Search Facility), you will
see the new printers labeled as printers 7, 8, and 9. Eventually
these will be renamed as printers 1, 2, and 3.

NEW PRINTER PROBLEM

Central Computer Operations has installed three new IBM 4245
printers (See October's bulletin). They replace ancient 1403 and
3211 printers which were well beyond their useful life.

One problem has been found. The degree symbol which printed on
the old machine when hex code 'Al' was received doesn't on the
new printer. Instead hex 'Al' prints a tilde (~), which is not
of much use unless you are corresponding with relatives south of
the U.S. At present, no hardware fix has been found. However, a
degree symbol is on the print band and will print if your
software can supply a hex '90' (nine zero).



Another choice is the superscript zero (hex BO, B zero), if you
aren't too fussy about getting an oval shape instead of a circle.

The above methods of obtaining the degree symbol should only be
viewed as a temporary solution. We are pursuing a more permanent
solution and we will announce it in a future newsletter.



MICROCOMPUTER SECTION

LOTUS 1-2-3 UPGRADE

LOTUS has recently released a new version of 1-2-3. Version 2.0
replaces Version 1A. Version 1A is no longer available. Anyone
who has purchased LOTUS 1-2-3 thru the Information Center and
would like to upgrade to Release 2 may do so by contacting Ron
Heilman at 444-2924.

All purchases made on or after April 24th, 1985 may be upgraded
for free. Purchases made before April 24th, 1985 may be upgraded
for a fee of $150.00.

All files created with Version 1A are fully compatible with
Release 2. A simple file retrieve will load 1A files into
Release 2. Release 2 files may be loaded into Release 1A.
However, certain things will not transfer. For a complete list,
contact Ron Heilman at 444-2924.

Any agency using multiple packages of 1-2-3 is encouraged to
upgrade all packages to ensure 100% future spreadsheet compat-
ibility within their agency. New features included in LOTUS
1-2-3 Release 2 are as follows:

Worksheet has been expanded to 256 columns by 8192 rows.

* Improved memory management and storage. Blank cells will
not take up as much memory.

* Support for the 8087 & 80287 math co-processors for faster
calculations.

* Support for the LOTUS /INTEL/MICROSOFT expanded memory
specific ation. This feature will allow worksheets to
exceed the 640K DOS limit provided the proper memory board
is installed.

* 40 new macro commands

* 1-2-3 Release 1A and Symphony files are compatible with
1-2-3 Release 2. However, 1-2-3 Release 2 files are not
completely compatible with 1-2-3 Release 1A.

* 1-2-3 Release 2 provides password protection for files.

* An advanced "worksheet full" indicator is included.

* Access to DOS from within 1-2-3.

* Ability to do simple and multiple linear-regression analy-
sis.



* Support for the IBM Enhanced Graphics Adapter.

* Compatibility with the AT, 3270 PC (PC/G, PC/GX) , and the
AT&T 6300.

* Ability to load 1-2-3 onto a hard disk and not have to have
the system disk in drive A to get into the worksheet.

* New printer drivers, including H-P Laser Jet, Epson LQ-1500
and more .

* Ability to suppress zeros.

* Ability to hide cells.

* May specify user-defined page breaks.

* Database records may be edited during the guery find
function.

* Ability to copy rows to columns and columns to rows.

* Ability to parse a column of labels into a range.

NOTE: 1-2-3 Release 2 does not have the file manager or disk
manager utilities found in Release 1A.

Any guestions on 1-2-3 Release 2 may be directed to Ron Heilman
at 444-2924.

LOTUS RELEASE 2 AND SYMPHONY TIP

Printer control codes may be imbedded into a worksheet by
entering two vertical bars ( | j ) followed by the LOTUS printer
control string into a worksheet cell. For example, to get the
IBM color printer to change to compressed print in the middle of
a worksheet would reguire \015 to be entered into a worksheet
cell. When this cell is encountered during printing, the printer
will begin to print in compressed mode. Any guestions on this
may be directed to Ron Heilman at 444-2924.

LOTUS 1-2-3 USER'S GROUP

Anyone who is interested in participating in a LOTUS 1-2-3 users
group should contact Ron Heilman at 444-2924. State agencies
currently using 1-2-3 are encouraged to participate. A 1-2-3
user group is a good media for sharing 1-2-3 models, ideas, and
developing new uses.



ADDING IBM PERSONAL COMPUTERS TO IBM MAINTENANCE CONTRACTS

IBM PC's not currently under maintenance may be added to IBM
maintenance. IBM does not require an inspection of PC products
prior to requesting a maintenance agreement. IBM asks customers
to provide a letter stating that to the best of their knowledge
equipment to be placed on a maintenance agreement is in operating
condition. If your equipment is inoperable, contact IBM to
repair it. After it is repaired, it can be put on a maintenance
agreement. For more information on maintenance plans and fees,
contact IBM at 444-5000.



CONVERSION OF DISPLAYWRITER DISKETTES TO PC DISKETTES

Text Processing Unit is now converting displaywriter diskettes
to PC diskettes. The charge for this is $14.00 per hour. Due to
limited availability of PC's, please schedule in advance. Anyone
requesting this service can call the Text Processing Unit at
444-2860.

TERM CONTRACTS AVAILABLE

Term contracts are now available from Teri Lundberg in the
Information Center at 444-3994.



GENERAL NEWS

COMPUTER EQUIPMENT AVAILABLE

State Property and Supply Bureau is accepting bids on the
following computer equipment:

lc IBM System 34 Computer with 5211 line printer.

2. Eight IBM System 6 word processors.

3. Three IBM Mag Card Word Processors.

4. Burroughs B-1700 Computer System.

For viewing and bidding information, contact Tom Gustin, Property
Supply Bureau, at 444-4514.

COMPUTER TRIVIA

Printer Entered into Guinness Book of Records

A Mannesman Tally printer set a new world's record for computer
printers in March, 1985. This printer produced 681.5 million
characters of output in 57 days, printing around the clock.

The last record was 622 million characters achieved in 120 days.
Three-quarters of a ton of paper was used to set the new record.

INCREASING YOUR COMPUTER VOCABULARY

VTAM

Stands for Virtual Telecommunication Access Method. It is a
method to give users at remote terminals access to applications
programs on the mainframe computer. VTAM permits one terminal to
share many application programs, eliminating the need to install
a separate terminal and communication lines for each application.

IDMS Central Version

Mainframe software for building databases and for providing
recovery mechanisms, data security and integrity.

SDSF

Spool Display and Search Facility. A mainframe software package
that allows users to track computer output. A job tracking
system.

PC-DOS

Disk Operating System. IBM operating system for microcomputers.



********************* FREE CLASSES ***********************

COM (Computer Output Microfilm)

A free class on how to get reports on COM (Computer Output
Microfilm) output will be presented by Gary Wulf of the Informa-
tion Center and Jan Lewis of Records Management on November 27
from 10:00 am to 11:00 am. Topics include:

1. Microfiche formatting reguests by users:

a. Titles

b. Dates

c. Fiche Breaks

d. Styles

2. JCL Considerations for Programmers:

a. Blocking

b. Carriage Control

c. Tape Characteristics needed for COM

This class will be presented on a first come/first serve basis.
It will be held in the ISD Education Center, Room 14, in the
basement of the Mitchell Building.

STATE OF MONTANA COMPUTER SYSTEM

A presentation on the State of Montana Computer System will be
given on December 6th, 1985 from 10:00 am to 11:00 am in the ISD
Education Center.

Topics include:

1 . Hardware

2. Software

3. Services

4. Sign-ons

5. Access and use reguirements

For more information, call Gary Wulf at 444-2555.



• I



MICROCOMPUTER DECISION MODELING SOFTWARE DEMONSTRATION

November 15 or November 22

10:00 am to 11:00 am

ISD Education Center, Room 14, Mitchell Building

Presenters: Amy Palmer and Bruce Newell

What is a decision model?

A decision model is a method for evaluating a group of alter-
natives with the goal of choosing one or more action.

Lightyear, a decision modeling software package for IBM PC's and
compatibles, will be demonstrated by the Resource Management Unit
of ISD. The software was recommended by Amy Wdhl at a Data
Processing Advisory Council meeting. After testing, we are
raving about its flexibility, ease and productivity benefits.

Lightyear ' s decision modeling process consists of two main
activities: defining and evaluating. You define alternatives,
your options; criteria, the important factors you use to evaluate
the alternatives; and the rules, the guidelines (special cri-
teria) for further evaluating the alternatives.

Then Lightyear takes all this information and evaluates it by
calculating a ranked order of the alternatives. The result
provides you with a better understanding of why a particular
alternative scored better (or worse) than another.

This approach can be used for evaluating job applications,
requests for proposals, hardware or software, or any decision
with multiple alternatives.

FACSIMILE DEMONSTRATIONS

The Panafax Corporation of Arlington, VA will be presenting
demonstrations of the Panafax Facsimile Systems on November 21,
1985. Facsimile Systems enable transmission of documents to
remote locations over telephone lines. The presentation on
these telecopying systems will be held in Room 227 of the
Mitchell Building, beginning at 9:00 a.m. and hourly thereafter
until 4:00. Coffee and donuts will be served. Please call the
Information Center at 444-2973 if you plan to attend one of these
sessions .



*********************** EQUIPMENT POOL ************************

ISD is offering a new service - an equipment pool. The division
has a number of terminals that are available for use by state
agencies. These terminals will provide an agency an excellent
opportunity to meet short-term increases in workload without
purchasing new equipment. The charges are as follows:

* IBM 3179 terminal $80.00 per month

* IBM 3277/3278/3178 terminal $70.00 per month.

We are planning to add more equipment to our pool. If you have
any suggestions on what type of equipment (e.g. microcomputers,
printers, etc.), please contact us. Also, if you anticipate
needing equipment at a future date, please let us know and we
will try to meet your needs.

For more information on the equipment pool, contact Jim Christ-
nacht at 444-2700.



COMPUTER-BASED TRAINING

The Information Center has a number of diskette tutorials
available for check-out. All tutorials run on IBM and compatible
PC-DOS (2.0 and above) systems.

* Typing Instructor 3 to 5 hours free

* PC-DOS 8 to 12 hours free

* Displaywrite 2 20 to 24 hours $10.00 per week

* Displaywrite 3 20 to 24 hours $10.00 per week

Please call Sheila or Wendy at 444-2974 for more information and
to sign out a computer-based training package.



10



TRAINING SCHEDULE



MAINFRAME CLASSES



BASIC TERMINAL SKILLS (ISD12): presented by Wendy Wheeler of the

Information Center



DATE:
TIME:
PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



November 26, 1985

8:30 a.m. to 4:00 p.m.

ISD Education Center,

Building

$50.00

10

3270nd (interactive

operation)

November 19, 1985



Room 14, Mitchell



class on terminal



BASIC TERMINAL SKILLS is a hands-on workshop to provide experi-
ence using computer terminals and the SPF editor. The SPF editor
is an easy-to-learn menu used to enter data and programs into the
State of Montana central computer system. Entering data,
changing data and submitting programs for execution are covered
in detail. AIfo covered are SPF's utility functions and how to
track job output.

This course is essential for state government personnel using
terminals tied into the State of Montana central computer. This
course is a prereguisite for many other ISD classes.

BASIC FEATURES OF ATMS: presented by Jeanette Rushford and Mel

Liston of the Central Operations Text
Processing Unit



DATE:

TIME:

PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



December 5, 1985

8:30 a.m. to 3:30 p.m.

Room 14, Mitchell Building

$25.00

8

none

November 27, 1985



This course is designed to improve the skills of current opera-
tors. Learn how to create, update, and print documents with more
confidence. There will be time for the staff of the Text
Processing Unit to work with participants on specific problem
areas.



11



MICROCOMPUTER CLASSES

BEGINNING MICROCOMPUTER SKILLS (OA02): presented by the staff of

the Information Center



% I



DATE:
TIME:

PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



December 10, 198 5
8:15 a.m. to 4:30



p.m.



(new starting time)

Room 14, Mitchell Building

$50.00

10

None

December 3, 1985



This course will give participants brief hands-on experience with
microcomputers. Topics to be covered:

The machine

The operating system

Word processing

Spreadsheets and graphics

File management

Communications

All class time will be spent using microcomputers and software.
The participant will learn what microcomputers can do and how to
approach them with a positive attitude. This course or its
eguivalent is a prereguisite for other microcomputer courses.



INTRODUCTION TO LOTUS 1-2-3 (OA12): presented by Wendy

Wheeler of the Information Center



DATE:

TIME:

PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



December 11, 1985

8:30 a.m. to 4:30 p.m.

Room 14, Mitchell Building

$50.00

10

Beginning Microcomputer Skills (OA02

December 4, 1985



This course is designed for anyone with little or no previous
1-2-3 or microcomputing experience.

INTRODUCTION TO LOTUS 1-2-3 will concentrate on 1-2-3 spreadsheet
design and commands and the creation of graphics. Printing
spreadsheets and graphs is also covered. The more advanced
features such as macro programming and database commands are
covered in the advanced course. Class format consists of lecture
and hands-on practice followed by lab time on actual agency
spreadsheets for further experience.



12



ADVANCED FEATURES OF LOTUS 1-2-3 (OA21): presented by

Ron Heilman of the Information
Center



DATE:

TIME:

PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



November 20, 1985

8:30 a.m. to 4:30 p.m.

Room 14, Mitchell Building

$50.00

10

Introduction to Lotus 1-2-3

Microcomputer Skills

November 13, 1985



and Beginning



This course is designed for anyone who is using 1-2-3 for basic
spreadsheet work. Features not covered in the introductory class
will be included (ex: protection status, range names, combining
files, etc). Advanced features such as macro programming, one
and two-way sensitivity analysis tables and database commands
will be covered in detail.



Class consists of lecture, hands-on practice,
guestion and answer period if time permits.



lab work or



ADVANCED FEATURES



OF WORDPERFECT (OA20): presented by
Sheila Morasko of the Information
Center



DATE:
TIME:

PLACE:
COST:
LIMIT:
PREREQUISITE:

CANCELLATION DATE:



November 18 & 19, 1985

8:30 a.m. to 3:00 p.m. on November 18

8:30 a.m. to 12:00 noon on November 19

Room 14, Mitchell Building

$75.00

10

Beginning Microcomputer Skills (OA02) and

Introduction to WordPerfect (OA18)

November 12, 198 5



For those already using WordPerfect, the advanced class will
cover headers, footers, footnotes, macro programming, merging,
page numbering and spelling checks.



CROSSTALK XVI (OA25)



presented by Dave Marshall of the Informa-
tion Center



DATE:

TIME:

PLACE:

COST:

LIMIT:

PREREQUISITE:

CANCELLATION DATE:



November 21, 198 5

8:30 a.m. to 4:30 p.m.

Room 14, Mitchell Building

$50.00

10

Beginning Microcomputer Skills (OA02

November 14, 1985



13



Crosstalk XVI is a microcomputer communications software pack-
age. This course is designed to familiarize the user with
asynchronous communications using a microcomputer and this
software. It explores what can and cannot be done and how it is
done. It will also teach the user how to use and configure
Crosstalk XVI for communicating with remote computers. Most
features of Crosstalk XVI (with the major exception of the script
file command language) will be covered.

DISPLAYWRITE 3 - SPECIAL TOPICS (OA40): presented by Sheila

Morasko of the Information Center

DATE: November 25, 1985

TIME: 9:00 a.m. to noon

PLACE: Room 14, Mitchell Building

COST: $25.00

LIMIT: 8

PREREQUISITE: Beginning Microcomputer Skills (OA02)

CANCELLATION DATE: November 18, 198 5

This course is intended for those already sing Displaywrite 3 on
a microcomputer for word processing. The special topics class is
designed to present tips, shortcuts and advanced features of the
package. This class will cover running headers and footers and
custom formatting of documents.

If possible, please bring your Displaywrite software with you to
class. This class is also available fo, '-hose using Displaywrite
2.



Please call Wendy (444-2856) or Sheila (444-2974) in the Informa-
tion Center if you have guestions on the schedule.

To register for classes, please complete the following enrollment
form and return it to Information Services.

FULL CLASS FEE WILL BE BILLED TO THE REGIST r \NT UNLESS CANCELLA-
TIONS ARE MADE BY THE DEADLINE LISTED FOR EA< H CLASS.



14







ISD ENROLLMENT APPLICATION
(FOR ALL COURSES)



PLEASE COMPLETE THE FOLLOWING APPLICATION AND RETURN
TO INFORMATION SERVICES DIVISION



COURSE:
DATE:
STUDENT :



AGENCY/DIVISION:
PHONE :



ISD BILLING NUMBER:



SOC SEC NO (FOR P/P/P)
AUTHORIZED SIGNATURE:



HAVE YOUR MET THE PREREQUISITES FOR THIS COURSE? PLEASE
EXPLAIN GIVING JOB EXPERIENCE OR CLASS WHEN APPLICABLE



15





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Online LibraryMontana. Dept. of Administration. Information ServISD news and views (Volume NOV 1985) → online text (page 1 of 1)