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Annual reports of the officers, boards and departments online

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and repaving trenches four feet deep: Concrete, per lineal foot, 75c.;
granite, brick, bowlder, or macadam, per lineal foot, 45c.; unimproved, per
lineal foot, 30c.; repair work, per lineal foot, $1.15. Ten per cent advance
for each additional foot of depth. Where trenches occur in the stone
formations an additional charge will be made to equal the cost of the
work.

B. Branch Pipes^ size and strength. All branch pipes not exceeding
the diameter of two inches which may be used to convey water from the
street mains into the different premises, shall be of lead^ of the weights
known as '^ extra strong" and in accordance with the following scale :

^-inch caliber 2^ pounds per foot.

H •* 3

H " z'A "

1 ♦* 4^

\% " 6 " "

i>^ *• 8

ii( *' 9 *! "

3 " 10 **

All larger service branches shall be of cast iron, and in consequence
of rapid decay no wrought iron will be permitted to be entrenched in con-
nection with the water-service branches. No branches will be permitted to
be put in sewer ditches. No underground connections will be allowed with
-wrought-iron or galvanized pipes.

C. Hydrant Branches, how laid. Every hydrant branch shall be laid
in a direct line from the water-main to the curbstone, at right angles with
the water-main, and at no less depth than four and a half feet below the
surface of the ground ; all other pipes laid underground from the stop-cock
into the premises shall be laid at no less depth than three and a half feet
t>elow the surface of the ground, and shall be of the same quality and
strength as that used for new hydrant branches.



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1336 Annual Report



D, Ferrule not to be inserted if Plumber'' s Work defective. The
consent of the chief engineer of the Waterworks must be obtained in all
cases where a larger than five eighths or an additional branch is applied for.
No ferrule for any new hydrant branch shall be inserted by the person
employed by the Waterworks for that purpose, if said person, upon a
careful inspection, finds that the plumber's work is defective, or the mate-
rial used by the plumber is not of the same quality and strength as samplef
of like material kept on exhibition or specified at the VVaterworks office.
The man who is sent by the office, at the appointed time, to the place a«
directed, to turn off the water-main for such rep>air work, shall S€^e to it
that there is used only such material in repairing such old hydrant branches
as is required for new branches.

E, Stop -box not to be retnoved without consent. It is expressly for-
bidden to remove a stop-box from its original location without the cons?eni
of the chief engineer of the Waterworks. It is strictly prohibited to turn
on public or private stop-cocks without a permit from this office.

F, Plumbers to report when new Work completed. As soon as the
plumber has completed the work of plumbing in any new building, he shall
report the same at the Waterworks office. He is required to get a permit
at this office for testing pipes after the completion of his work, and reiurn
permit when such test has been made.

Sec. 24, These by-laws, rules, and regulations shall take effect on and
after April 6, 1898, and any thing heretofore adopted that may be in cont^ict
with the same shall on and after that time be considered repealed and not
in force.

Resolution passed by the Board of Public Service, April 27, 1900:
The office of Comptroller-Assessor was created, whose duties were those

heretofore performed by the Assessor, Collector, and Comptroller of the

Waterworks Department.



Duties of the Officers and Empi^oyees of the
Water Department.

(Adopted by the Board of City Affairs of the City of Cioeinnati. April G, 1^9^.)

Resolved, by the Board of City AflTairs of the city of Cincinnati,
acting as Waterworks Trustees, That the following by-laws, rules, and
regulations governing the management of the Water Department, and
defining and prescribing the duties of its officers and employ ces^ be and iki
same are hereby adopted^ being deemed necessary for the safe, econamiraf.
and efficient managemeut and protection of the Waterworks.

Sec. I. The executive department of the Waterworks shall be composed
of four divisions, for the purpose of assessing the rates; collecting the
rates; operating the works; conducting and auditing the accounts. The
officer in charge of each division shall be directly responsible to the Board
of City Affairs, and shall hold his office during the pleasure of the board.



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Waterworks Department 1337



The Assessor of Water-rates.

Sec. 2. Paragraph i — It shall be the duty of the assessor of water-
rates to efficiently, zealously, and justly assess the rates prescribed by the
Board of City Aflfairs for the consumption of water, and to discover and
prevent all abuses of the public w^ater-supply. To aid him in the accom-
plishment of these purposes he shall be furnished a chief inspector and
a sufficient number of district inspectors.

Paragraph 2 — The duty of the chief inspector shall be to exercise
a supervision, under the direction of the assessor, over all the district
inspectors, and to at once report all neglect of duty or want of vigilance by
them to the assessor. He shall make all inspections for special uses
of water, and such other inspections or reinspections as the assessor may
require, and make written reports of such inspections to the assessor. He
shall call the assessor's special attention to grossly defective inspections or
omissions. He shall assign the inspectors to their routes, and whenever he
deems it advisable shall change their routes. When not otherwise specially
engaged he shall give his general attention to the uses and abuses of water
in all the existing districts.

Paragraph 3 — It shall be the duty of the inspectors to inspect the
premises of all the regular water-consumers, commencing on the first of
the month previous to which the bills become due, and report the results
of such inspections to the assessor, through the chief inspector. In making
such inspections the inspectors shall go through every portion of the
premises, and shall closely observe and report all the purposes for which
the water is used or exposed to be used.

Paragraph 4 — The inspectors shall be required to deliver all the regular
district bills to the consumers not later than the day preceding the first of
the month in which they are due.

Paragraph 5 — Three of the inspectors shall be assigned to the special
duty of monthly reading and reporting the meter indexes, and two to the
special duty of reading and reporting the elevator indicators.

Paragraph 6 — W^y'wi^ made the regular inspections or reinspections,
or inspections of new applications, and delivered the regular bills due, the
inspectors shall devote all the remaining time to patrolling the routes
assigned to them, in the interests of the department. They shall make
daily written reports to the chief inspector of all matters of interest to the
assessor relating to the water or a violation of the rules that may have
occurred during the preceding day, and their daily reports shall be the
measure of the inspector's efliciency.

Paragraph 7 — The chief inspector and inspectors shall report at the
assessor's office daily at 8 a. m. and 4 p. m. for the purpose of receiving
instructions, except when otherwise ordered by the assessor.

Paragraph 8 — There shall be assigned to the assessor's division a suffi-
cient number of turnkeys, whose duty it shall be to turn on or oflT the flow
of water under the orders of the assessor. They shall be familiar with the
location of the stop-boxes and service connections, and shall in every case
properly satisfy themselves that the water has been turned on or off as



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1338 Annual Report



contemplated bj the assessor before reporting their action. When not
engaged in carrying out the special orders of the assessor thej shall. Like
the inspectors, devote their time' to discovering and reporting abases
of the rules. The turnkeys shall make a daily report to the assessor, in
a book kept for that purpose, of all water turned on or off. The comp-
troller will note this report daily.

Paragraph g — Turnkeys of the department not engaged in performing
the duties described above shall be considered attached to the chief
engineer's division.

Paragraph lo — The assessor shall apportion the branches of his division
as follows: Applications, complaints (including telephone), special assess-
ments, billing (regular), billing (meters and elevators), recording and
delinquent.

Paragraph ii — Employees assigned to these particular duties may at
any time, in the judgment of the assessor, be assigned to other and addi-
tional duties.

Paragraph 12 — All regular water bills, including meter and elevator
bills, shall be submitted to the comptroller for audit before being distrib-
uted by the inspectors. No alterations or corrections in bills will therefore
be made by him without concurrence of the comptroller.

Paragraph /j— The assessor shall, not later than the fifth of each
month, make a monthly report to the Board of City Affairs in such form
as may be prescribed by the board, which report shall be countersigned by
the comptroller; and shall, from time to time, make to the board such
recommendations as to rates and water consumption as he deems advisable.
He shall also, not later than the 15th of January of each year, make to the
Board of City Affairs an annual report embodying the essential results
of his division for the year preceding.

Paragraph 14 — The assessor shall before assuming his office give a satis-
factory bond to the city of Cincinnati in the sum of ten thousand dollars
for the faithful performance of his duties.

The Collection of Water - rates.

Sec. 3. Paragraph i — The collector of water-rates shall collect all bills
for water consumption assessed by the assessor. He shall, upon presenta-
tion of the bill, stamp the bill and coupon, detach the coupon, and at once
return the bill, and defer the entry of same on his books until after collec-
tion hours, to expedite collections, unless it can be done without delay to
persons waiting. On the close of collection hours he shall at once from
the coupons enter the gross and net amounts collected, together with the
cash discounts, on his collection book, and after balancing his cash turn
over the coupons to the assessor, who,^ after entering the payments on his
books'of bills due, shall turn the coupons over to the comptroller, who shaii
be the final custodian for all purposes of future reference.

Paragraph 2 — Before 12 o'clock each day the collector shall deposit hi*
entire collections of the preceding day with the city treasurer to the credit
of the Waterworks Fund, taking three "credit vouchers" therefor. The



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Waterworks Department 1339



original "credit voucher" he will .retain for his protection; the duplicate
he will file with the city auditor, and the triplicate with the comptroller
of the department, who will transmit the same to the Board of City Affairs
with his monthly report.

Paragraph j — The collector shall not, under any circumstances, pay
out, loan, or advance his collections to any person or persons, but each
day's credit voucher must correspond with the previous day's receipts, as
shown by his books and collection coupons. He shall make no reduction
on original bills assessed except when approved by the assessor and
comptroller.

Paragraph 4 — The collector shall allow no cash discount after the last
discount day designated by the Board of City Affairs, and no credit shall
be allowed him by the comptroller for discounts so allowed.

Paragraph j— The collector shall, not later than the fifth day of each
month, make a monthly report to the Board of City Affairs, in such form
as may be prescribed by the board, which report shall be countersigned by
the comptroller. He shall also, not later than the 15th of January of each
year, make to the Board of City Affairs an annual report embodying the
essential result of his division during the preceding year.

Paragraph 6 — The collector shall before assuming his ofllce give a satis-
factory bond to the city of Cincinnati in the sum of twenty thousand dollars
for the faithful performance of his duties, which bond shall also cover the
acts of any clerk or assistants employed by or assigned to him.

Comptroller of the Waterworks Department.

Sec. 4. Paragraph i — The comptroller shall, under the direction of the
Board of City. Affairs, have control of the accounting for the receipts and
disbursements of the department. In matters connected with the col-
lection of the revenues and the disbursement of the same he shall be the
direct representative of the Board of City Affairs. All orders from the
board to the various heads of divisions shall pass through the comptroller
for record.

Paragraph 2 — He shall keep comprehensive general books of account,
showing in sufficient detail the operation of the department, in such
a manner as may be prescribed by the board.

Paragraph 3 — The duties of his office shall be subdivided into the
following main parts: Water-rates collections, sundry collections, payroll
division, disbursement division, and general bookkeeping.

Paragraph 4 — As soon as the assessor has completed his consumers*
bills he shall turn them over in numerical order to the comptroller, who
after examining them as to their correctness shall stamp them, and at once
make a list of same, showing number, name, and gross amount of bill.
The bills shall then be returned to the assessor, who will then distribute
them through his inspectors.

Paragraph $ — Having determined, as above, the total assessment, the
comptroller shall charge to the collector's current account such total gross
£i88e8sment.



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1340 Annual Report



Paragraph 6 — When the collection coupons are returned to the comp-
troller he shall from them note on the aforesaid list the net amount received
from each consumer, the cash discount and other allowances made, and
credit the collector's account with the same daily.

Paragraph j—Kit^t the last discount day the comptroller shall clo-c
the collector's current account into a ** collector's delinquent account,'*
and shall thereafter credit no cash discounts to such accounL The toi^l
balance of the collector's current account must be verified with the detailed
delinquent bills, and after the last day of grace permitted by the Board
of City Affairs has expired the comptroller shall, in connection with the
assessor, see that water is promptly turned off. Before the comptroller
converts any part of the collector's delinquent account into a loss he sh^l
personally satisfy himself that the account is uncollectible and the water
turned off.

Paragraph ^— The comptroller shall collect all moneys due the depart-
ment for services, meters, elevators, ferrules, opening streets, repairs,
plumbers' licenses, rents, sale of old materials, and for all other purpose^,
except water-rates. The chief engineer of the department shall certify in
detail all such charges to the comptroller, and immediately upon su^jh
certification the chief engineer shall record, in a book especially kept tor
that purpose, the date, name, items, and amount due for each claim so
certified. The comptroller shall, at least weekly, report to the chief
enirineer the bills by him collected, who shall note such payment; and the
chief engineer shall quarterly report to the Board of City Affairs all such
bills remaining unpaid as are shown by his record, giving dates, names,
character of claim, amount, etc.

Paragraph g — The comptroller shall require that all services for
" private work " rendered by the department shall be reported separate'r
on the payrolls, so that the actual expenses incurred by the department
for such work shall show as having been collected, and that the balaiKc
of the "private work" account shall represent the amount uncollected
for such work.

Paragraph io — \i thirty days after the comptroller has rendered his
bills the same remain unpaid, he shall report the fact to the Board of Citj
Affairs. It shall be the comptroller's duty, however, to require prompt
cash payments, and to shut off the water-supply whenever practicable.

Paragraph ii — The comptroller shall deposit all his collections, on the
day succeeding their receipt, in the same manner as prescribed for the
collector, transmitting the triplicate credit vouchers to the Board of Citj
Affairs with his monthly report.

Paragraph 12 — The comptroller shall designate a clerk in his office
whose duty it shall be to make out the payrolls of the department, and
to pay the ofBcers and employees weekly in the manner prescribed. No
payments or advances of money shull be made to officers and employees
except on the regular pay-days.

Paragraph /j — Refunders will only be paid weekly. The water hiDs,
duly indorsed by assessor and certified by inspector as to water beini;
turned off, etc., shall constitute the subvouchers to the regular voucher.



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Waterworks Department 1341



The comptroller shall collect the total amount from the city treasury on
regularly approved vouchers, also signed by the assessor and comptroller,
and pay the same to the claimants, taking their receipt therefor on the
returned water bills.

Paragraph 14 — The comptroller or his assistants shall at all reasonable
times have access to the books of the assessor and the collector. He shall
particularly note the applications from new consumers, and see that they
are placed on the district books and on future records of bills due.

Paragraph i§ — All vouchers for disbursements shall originate with and
be prepared and issued by the comptroller. At the proper time he shall
submit the original and duplicate to the Board of City AflTairs for action,
and after approval shall issue same, provided there is money in the city
treasury to the credit of the Waterworks Fund to pay such voucher, and
not otherwise.

Paragraph 16 — All obligations for material or supplies delivered or
labor furnished must be entered on the comptroller's voucher and distribu-
tion record within the month during which the material was delivered or
the services rendered, regardless of whether the same were paid. Supplies
for consumption must be charged to the ** Supply-house *' account only,
and when the material or supplies are withdrawn from the various supply
or storehouses on issue tickets, as prescribed, the •* Supply-house " account
shall be credited and the proper expense account charged. No materials
or supplies of any kind shall be issued from the storehouses without the
proper issue ticket, and the storekeepers, after inserting cost of the articles
on the tickets, shall at the end of each month return such issue tickets to
the comptroller. The storekeepers will be held responsible for the value
of the supplies shown by the comptroller's books to be unissued.

Paragraph // — The comptroller shall conduct his accounts so that they
will accurately show monthly the expenses of the department for pumping,
repumping, distribution, assessment and collection, and administration.

Paragraph 18 — He shall, furthermore, keep an accurate record of the
essential detailed items making up the above classification.

Paragraph 19 — The comptroller shall report to the Board of City Affairs
without delay any failure by the collector to deposit all his collections in
the manner as provided in these regulations, and also any failure by the
assessor to turn off water from delinquents.

Paragraph 20 — The comptroller shall, not later than the fifth of each
month, make a monthly report to the Board of City Aflfairs, in such form
as may be prescribed by the board, and shall, from time to time, make to
the board such recommendations as to the financial administration of the
department as he may deem advisable. He shall also, not later than the
fifteenth of January of each year, make to the Board of City Affairs an
annual report, embodying the essential operations of the department for
the year preceding.

Paragraph 21 — The comptroller shall examine, and if correct counter-
sign, the monthly and annual reports of the assessor and collector before
transmission to the Board of City Affairs.



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1342 Annual Report



Paragraph ^^— The comptroller shall before assuming his oflke pre
a satisfactory bond to the city of Cincinnati in the sum of fifteen thousand
dollars for the faithful performance of his duties, which bond sbtll also
cover the acts of any deputies, clerks, or assistants employed by or assigned
to him.

The Chief Engineer.

Sec. 5. Paragraph /—The chief engineer shall, under the direction
of the Board of City Affairs, have control of the pumping, repumpiog,
maintenance, and distribution of the water-supply. He shall have charge
of all the pumping stations, machinery, and appurtenance therein, supplies
in the various storehouses, basins, mains, and all other proi>erty used ia
the operation of the works.

Paragraph 2 — It shall be the duty of the chief engineer to daily visit
the stations and other principal portions of the plant to see that the water-
supply is ample, an4 that the pumps and other machinery are in proper
working condition. He shall, in due and sufficient time, notify the Board
of City Affairs, in writing, of any cause that may immediately or pros-
pectively interfere with an ample water-supply.

Paragraph j — When supplies or materials are needed for the current
operations o£ his divisions, {he chief engineer shall make requisition to the
Board of City Affairs, and if approved the board shall order the procure-
ment of the same in such manner as it may deem best No repairs or
improvements, except of a minor nature, shall be made except with the
permission of the Board of City Affairs first obtained in writing, and all
such approved requisitions and written permissions shall first t)e recorded
in the office of the comptroller of the Waterworks Department.

Paragraph 4 — In cases of great emergency, and when it is impracticable
to first obtain authority, the chief engineer may procure such materials
and engage such services as in his judgment may be absolutely necessarr;
but such action shall be reported, in writing, to the Board of City Affairs
at its next meeting thereafter.

Paragraph j — The chief engineer shall cause all supplies or materiiis
purchased for his division to be kept in secure storehouses (except sncb as
are needed for immediate consumption), in charge of competent store-
keepers, and such supplies, etc., shall be kept in the custody of the store-
keepers until their issue is ordered in proper form. All supplies will be
charged to the storekeepers until so issued, and the ** issue tickeu'* pre-
scribed will at least monthly be sent to the comptroller.

Paragraph 6 — The chief engineer shall cause the coal used at the various
pumping stations to be carefully weighed before consumption, and he shall
keep a daily record, in a substantial book provided for that purpose, of the
quantity and kind of coal consumed at each station each day, the galloos of
water pumped at each station each day, and such other information ts is
essential and necessary for statistical purposes. He shall daily make a
report to the comptroller of the department, on forms prescribed, of coti
consumed, water pumped, etc.



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Waterworks Department 1-343



Paragraph 7 — He shall also keep an accurate account of all materials
and labor furnished for private work, and shall certify same to the comp-
troller, as provided in Section 3, Paragraph 8, of these rules ; and he shall
embrace therein all special and general expenses, so that the department
will be fully reimbursed for all expenditures so incurred. He shall so
arrange his payrolls and certifications that the comptroller's account with
** private work" can show —

1. Charges to the account of labor, material, and general
expense.

2. Credits for payments made therefor.

The payrolls must clearly show the distinction between public and private
work.

Paragraph 8 — The chief engineer shall also keep the record and make
the reports prescribed in Section 4, Paragraph 8, of these rules. He shall,
not later than the fifth of each month, make a monthly report to the Board
of City Affairs of all the essential operations of his division during the



Online LibraryCincinnati (Ohio)Annual reports of the officers, boards and departments → online text (page 83 of 96)