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Annual reports of the Town of East Kingston, New Hampshire (Volume 2004) online

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2004 East Kingston Town Report - Cemetery Rules and Regulations

4. All deeds to lots sold shall be recorded with the Town Clerk, by the Trustees
of the Cemeteries.

5. Burial Lots shall be sold under one name only, and each lot shall have corner
posts as specified by the Trustees.

6. Burial lots and locations are assigned by the Sexton as directed by the
Trustees.

7. Assignment or transfer of deeds by whatever means, is prohibited except
that deeds may be assigned or transferred to the Trustees of the Cemeteries with
full refund of the moneys paid.

8. In the event a deed is lost or the owner is unknown, it shall be the duty of
anyone claiming the lot to provide proper affidavits (as determined by the Trustees)
to satisfy the claim.

9. Any failure to comply with the conditions of sale shall result in the forfeiture
of all moneys paid thereon, and said lot or lots shall be immediately returned to the
possession of the cemetery.

Section III - Interments:

1. No burial may be made in a lot until paid in full and the deed is issued and
property recorded with the Town Clerk.

2. It shall be the duty of the Sexton to determine which grave in the lot is to be
used and to require advanced payment of the cost of the grave opening and other
administrative fees as may be assessed by the Trustees.

3. Burials shall be made in a suitable vault in accordance with the specifications
of the Trustees of the Cemeteries.

4. In the event the Sexton is shown the wrong grave location, it shall be the
duty of said funeral director of other person ordering the burial to pay the costs of
removal and re-burial.

5. No grave shall be opened for interment or for removal except by permission
of Sexton, and the cost of such opening shall be paid for in advance.

6. Any failure to comply with the provisions of this section and with the order of
the Trustees, may cause the remains that have been interred thereon to be
removed to such portion of the cemetery as may be selected by them. All
associated costs of such removal shall be assessed to the person or persons
responsible for the non-compliance.

Section N - Monuments and Stones:

1. All Monuments and Markers before being placed, must be approved in writing
by the Trustees. This provision includes but is not limited to Type, Size and
Placement.

2. Monuments and markers are not allowed until the lot is paid for in full and
then only as specified in (1) above.



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2004 East Kingston Town Report - Cemetery Rules and Regulations

3. No monument, headstone, curbing or other structure will be allowed to be
erected unless It rests on a foundation built of solid masonry, with good cement or
mortar and from 2 to 6 feet deep and finished 2 inches below grade as the Sexton
shall direct.

4. No curbing around lots, corner posts, platforms, urns, steps or buttresses will
be allowed, except by written approval of the Trustees.

5. No tablet or other device of wood, fences or hedges are permitted.

6. Monuments and Headstones may only be set between May 1st and
November 15th.

Sectbn V - Care and Maintenance of lots:

1. No person except the Sexton or his designee shall be allowed to perform any
work on any lot or parcel of ground within the Cemetery, without a written permit
from the Sexton.

2. No hedges, trees, flowers or shrubs may be planted without the written
approval of the Sexton.

3. Flowers, wreaths, flags, etc., left on the graves of lots will be removed as
soon as possible after they fade. The Trustees are not responsible for anything left
on lots.

4. Glass containers are not permitted on graves but other flower containers may
be placed upon graves except that they may not be embedded into the ground.

5. Plastic or artificial shrubbery, flowers or wreaths are not permitted.



Respectfully,

Vytiutas Kasinskas, Trustee oftiie Cemetery

Michelle Burns, Trustee of the Cemetery

Henry Lewandowski, Jr., Trustee of the Cemetery

Eugene Made/, Sexton




109



2004 East Kingston Town Report - Trustees of the Library

TRUSTEES OF THE LIBRARY

2004 has been a year of much activity and many changes for the East Kingston
Public Library Trustees.

First and foremost are the many activities surrounding the new library building. In
2003, we commissioned a formal Needs Assessment, which demonstrated clearly
that the existing building has far outlived its useful life as our Library.

Thanks to the support of the voters at last Town Meeting, we now own a building
lot in the Maplevale development near Jewett's General Store. The warrant to buy
the property was approved in March, and the transaction was finalized in December.

Based on the support at Town Meeting, the Trustees formed a Library Building
Committee in April, made up of the Trustees themselves plus an active group of
townspeople who support the Library. The committee organized in May, and began
the challenging task of preparing "an in-depth and comprehensive plan to construct
a new library...reflect(ing) our town's New England character and values." That
plan is nearly complete, and will be presented at Town Meeting this March.

A key decision was to make use of both an architect and a construction manager to
assist us in developing the plan. Discussions with nearby towns having recently
completed library projects indicated that this was the way to go to get the most for
East Kingston's money. After extensive investigation, we selected an architectural
firm to help us translate our needs and desires into a working design, and a con-
struction management firm to help us develop a firm budget for the project.

Fundraising planning is underway. We are soliciting contributions to the Building
Fund in order to minimize the tax impact of this project. Large or small, all gifts will
be greatly appreciated, and will go directly to reduce the Bond amount requested at
Town Meeting. _

With your support tat Town Meeting, the proposal will be approved and construction
can begin immediately. We would expect to move into the new building in early
2006.

There has been some turnover in the Board of Trustees: Susan Bigbie has left us,
as she and her family haved moved to Maine. Ted Lloyd, a member of the Building
Committee, has been appointed to replace her until Town Meeting. Kathleen Barker
has decided not to mn again when her term expires this coming March. We are



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2004 East Kingston Town Report - Trustees of the Library



looking to identify a replacement for her. Thanks to Susan and Kathy for their years
of service.

Library operations continue to be superb under the leadership of Tracy Waldron, our
Library Director. Our library continues to provide the circulation and services of a
library four times its size! This is due in large part to the work of Tracy and her
staff.

The Library also found time to sponsor several community events including a fall
color bus trip to Vermont, and a holiday bus trip to Newport, Rhode Island.

We thank the many donors who over the past year have helped to strengthen the
operation and financial condition of the Library. The Friends of the Library
continues to develop support for the Library, and we thank them for their efforts.
The Friends are a great way for our townspeople to become involved with our
Library, and we encourage you to consider becoming an active member.

Thanks to all who have helped us serve East Kingston in 2004. We look forward to
serving you even better in 2005.



Respectfully,
Beverly A. Fillio, Chair
Kathleen A. Barker
Shirley A. Hammershoy
Edward A. Lloyd
Conrad V. Moses




111



2004 East Kingston Town Report - Trustees of the Trust Funds



TRUSTEES OF THE TRUST FUNDS

East Kingston has had trustees of the trust funds since 1932. New Hampshire RSA
31:22, a form of which dates from 1915, establishes the requirement for them in
every municipality; however, it was not until November 1932 that trustees Bessie
Monahan, Charles Currier, and Josephine Knights first accepted $2,271.77 in trust
fund monies from Frank Avery, the town's treasurer. Succeeding treasurers had
had those monies invested in a variety of way including public utilities, stocks,
bonds, and passbook accounts.

Charitable trusts. The town's longest held trust dates from 1855 when Jeremiah
Morrill bequeathed a large sum to East Kingston for educational purposes. The
terms of this charitable trust allowed the town to spend only income from the
principal, and other trusts for educational uses bequeathed the town in the 19th
and mid-20th centuries were constrained in like fashion. The town has also
accepted private trusts for public cemetery lot care for which only the principal's
income could be spent on a lot's upkeep. Today, these trusts survive by virtue of
their protected principals, and every year they are accounted for individually for
reporting purposes. Because their principals are held indefinitely, these trusts'
balances are co-mingled for investment in government obligations, bond mutual
funds, and money markets where financial return is a greater consideration than
liquidity.

Capital reserves. Capital reserve and non-capital reserve trust funds consist of
money put aside by the town for various purposes including the maintenance of
public buildings, and the future purchase of school, library, police and fire
department assets. These funds are typically created at a Town Meeting for specific
needs. When they have served their purposes, the voters have often discontinued
them. Investment of these trust monies requires greater liquidity than the
charitable and private trust funds to enable the town to conduct its business, and
the entire balance of reserve funds can be expended.

Today, the East Kingston trustees administer not only the town's charitable and
reserve trust funds in the amount of $779,175.68, but also the Exeter Region
Cooperative School District capital reserve funds of $715,764.00, for a total of
$1,494,939.68. Six sending towns voted at their respective Town Meetings in
1997 to entrust the Coop's capital reserve fund administration to East Kingston.
Ihe immediate effect was to double the amount of money the trustees administered
year to year, as well as to increase their workload.



112



2004 East Kinoston Town Report - Trustees of the Trust Funds and Volunteer Rremen's Association

All of the trust funds are managed through Citizens Bank Trust and Government
Banking Divisions. Our investment policy remains conservative, with clear direction
given by the State with regard to what are suitable investment instruments.
Oversight is effected through the New Hampshire Department of Revenue
Administration and the OfRce of the Attorney General, Charitable Trust Division.
Our investments remain diversified among a variety of financial instruments, and
the accounts are fully collateralized to ensure against loss.

Respectfully,
IRobyDay, '05
Vytautas Kasinskas, '07
Joan W. Kasinskas, '06
Trustees



VOLUNTEER FIREMEN'S ASSOCIATION

To understand the role of the Fire Association in our community, one must
understand that it owns the Firehouse, and the property it sits on, and is therefore
responsible for its function and upkeep. Were it otherwise, the taxpayer would
incur those costs and burdens. As a non-profit body, the Fire Association can seek
monetary donations and contributions in kind from any and all who possess a sense
of civic duty. As a quasi-governmental body working in support of the Fire
Department, the Association can consider State and Federal programs which target
municipalities' fire and rescue efforts. As a consequence, the Fire Association truly
embodies the New Hampshire spirit of community participation in its own destiny.

In its fifty-sixth year of community service, the Fire Association continued to grow in
membership, and its coffers were substantial enough to begin a major construction
on the Firehouse. At Town Meeting 2004, the Association presented its plan to
expand the Firehouse with a two-bay addition to the present structure's rear. The
need was explained by the increased size of modem equipment, the additional need
for covered storage space needed for the Fire Department HazMat trailer, and the
benefit of quicker response to emergencies afforded by not having to juggle
equipment in the crowded Firehouse. The voters were asked to deed sufficient
Town property abutting the Firehouse for the project, with the understanding that
all construction costs would be carried by the Association. East Kingston's
legislative body approved the plan without reservation, clearing the way for
construction.



113



2004 East Kingston Town Report - Volunteer Firemen's Association



For much of the year, efforts were focused on raising money to build the two-bay
addition. The Association's nearly world-famous barbeque at Kingston Days earned
us over $2300, and contributions from our friends and neighbors for the
Association's community calendar amounted to approximately $3300. Our two
20x40 tents also earned us proceeds as rentals for private events during the
warmer months, and by year's end, the Association was able to enclose the
Firehouse addition. The structure still needs to be wired with interior access
provided from the Firehouse equipment bay, but the Fire Department is now able to
shelter all its equipment from the elements. Fund-raising will continue to finish the
project in 2005.

The Fire Association meets every first Sunday of the month in our Firehouse at 6:30
PM. Although the Fire Department is our primary focus, our civic activity
encompasses something for just about everyone to enjoy, including Old Home Day
support. Town events at Foss Wasson field. Home delivery of Town reports,
scouting sponsors, and hauling two Santas around each Christmas Eve. Come
laugh and scratch with us, and be a part of a reward packed civic effort to support
our growing community.

Respectfully,

Austin R. Carter, Sr., President




114



2004 East Kingston Town Report - Welfare Agent and Zoning Board of Adjustment



WELFARE AGENT

The Town of East Kingston has had an increase in assistance to femilies in Town for
the year 2004. The number of families assisted increased from three in 2003 to
twelve, and the number of people assisted went from seven to twenty-five.
However, many of these cases were only short-term and no longer require
assistance. They have either moved out of Town, or have been able to meet their
living expenses.

We have been able to keep the food pantry well supplied thanks to several groups
donating food and dry goods throughout the year. We appreciate the help from the
following:

East Kingston Community United Methodist Church, East Kingston 4-H (Joann
Brandt), Kingston Welfare Department (Mike Priore), Jr. Girl Scouts (Barbara
Hauck), East Kingston Elementary School (Julie Perry), Mary Mother of the Church
(Newton - Mary Hess), Marantha Baptist Church (Kingston), Cricket Hill and Ma-
plevale Communities (Marie Robie), and Norm & Carol Freeman.

Residents of East Kingston who request assistance are required to submit a public
assistance application to the Selectmen's Office. Applicants are required to meet
with the Board of Selectmen, who determine whether or not to grant assistance. All
cases are treated with confidentiality.

For further information, you may contact the Welfare Agent or the Deputy Welfare
Agent, Cheryll Hurteau at the Selectmen's Office during normal business hours:
Monday through Friday, 8:00AM - 2:00PM or by calling 642-8406.



Respectfully,

Donald H. Clark, Welfare Agent



4



ZONING BOARD OF ADJUSTMENT

The East Kingston Zoning Board of Adjustment met three times In 2004 and
conducted public hearings in order to consider several variance applications, all
involving properties on Cove Road. In one case, the variance was granted; in
another the application was withdrawn during the hearing and later refiled. The
request was ultimately denied. The Board meets on an as needed basis. However, it
tries to schedule any necessary meetings on the fourth Thursday of the month.

Respectfully,

John V. Daly, Chairman



115



2004 East Kingston Town Report



116



ANNUAL REPORTS

OF THE

SCHOOL DISTRia

OF

EAST KINGSTON
NEW HAMPSHIRE

For the Fiscal Year

2004-2005



East Kingston Elementary

Exeter Region Cooperative

SAU #16



117



2004 School District Report - East Kingston Elementary School District Officers

EAST KINGSTON SCHOOL DISTRICT OFFICERS

SCHOOL BOARD

Richard Poelaert Robert Caron Dave Miller

642-3406 642-5668 642-4663

2007 2005 2006

TREASURER

Ellsworth (Toby) Russell

642-3074

2005

MODERATOR

Robert Donovan

642-8386

2005

CLERK

Thomasina (Tommie) Levesque

778-8207

2005



SUPERINTENDENT OF SCHOOLS

Dr. Arthur Hanson
775-8653

ASSOCIATE SUPERINTENDENT OF SCHOOLS
AND DIRECTOR OF HUMAN RESOURCES

Paul A. Flynn
775-8652

ASSISTANT SUPERINTENDENT OF SCHOOLS FOR CURRICULUM
AND ASSESSMENT

Jerome E. Frew
775-8655

ASSISTANT SUPERINTENDENT OF SCHOOLS FOR TECHNOLOGY

Stephen A. Kossakoski, Ph.D.
775-8679



118



2004 School District Report - East Kingston School District Meeting

2004 ANNUAL SCHOOL DISTRia MEETING

The Annual meeting of the East Kingston School District was called to order by
Moderator Robert Donovan, at 1:01 PM, on Saturday, March 6, 2004, at the East
Kingston Elementary School, Andrews Lane, East Kingston, NH.

Election of School District Officers will be by ballot on Tuesday, March 09, 2004,
along with the election of Town Officers.

School Board members Richard Poelaert, Robert Caron, David Miller, Principal James
Eaves, SAD 16 Assistant Superintendent Jerry Frew, SAU 1 Assistant Business Man-
ager Nate Lunney, and 11 members of the community were present at the begin-
ning of the meeting, to consider the following:

1. To see if the School District will vote to raise and appropriate the sum of
$2,066,698.00 for the support of the schools, for the payment of salaries for the
school district officials and agents, and for the payment for statutory obligations of
the District.

(The School Board recommends this appropriation.)

Motion to approve by David Miller, seconded by Robert Caron

Discussion: No Discussion

There being no discussion, the moderator called for a voice vote.

Voted: PASSED

2. To see if the School District will vote to create an expendable trust fund under
the provisions of RSA 35:l-b, to be known as the "Special Education Trust Fund,"
for the purpose of funding unanticipated special education expenses including
transportation, and name the School Board as agents to expend from said trust
fund, and raise and appropriate to said fund the sum of $35,000.

(The School Board recommends this appropriation.)

Motion to approve by R. Caron, seconded by R. Poelaert

Discussion: No Discussion

There being no discussion, the moderator called for a voice vote.

Voted: PASSED



119



2004 School District Report - East Kingston School District Meeting

3. Shall the School District accept the provisions of RSA 198:20-B providing that
any school district at an annual meeting may adopt an article authorizing
indefinitely, until specific rescission of such authority, the School Board to apply for,
accept and expend, without further action by the school district, money from a
state, federal or other governmental unit or private source which becomes available
during the fiscal year?

(The School Board recommends this appropriation.)

Motion to approve by R. Poelaert, seconded by D. Miller.

Discussion: No Discussion

There being no discussion, the moderator called for a voice vote.

Voted: PASSED

4. To hear reports of agents, auditors, and committees or officers heretofore
chosen and to pass any vote relating there to.

No reports.

5. To transact any other business that may come before this meeting.

• R. Poelaert briefly discussed the favorable status of the EKES as regards debt,
enrollment, and the status of the capital building fund ($500,000) which can
only be spent for construction/improvements to the school, and only after any
said action is brought to the voters for approval.

• J. Frew commented on the status of the new high school building project. Site
work is being done now and building is expected to start in the spring.

• In response to a question posed by C. Jacques regards the continued increase in
school costs, it was the consensus of the Board that all is being done to control
costs. The Principal adhered to a zero based budgeting process this year and
the increase to the budget was about 3.5%. Mr. Jacques had been under the
misconception that the increase was 11%, and this was clarified. With the loss
of some State school aid, the cost to sprinkler the entire building on order from
the Fire Department, increased medical insurance premiums and the increases
due to the new Teachers' Contract, a good job has been done in keeping
expenses at the cost of living level.



120



2004 School District Report - East Kingston School District Meeting

There being no other business to come before this meeting, the l^oderator asl<ed
for a motion to adjourn at 1:23 Pl^.

I^otion by R. Poelaert, seconded by R. Caron to adjourn.

All in favor.

Respectfully,

Thomasina Levesque, School District Clerk






H






^Ui



121



2004 School District Report - East Kingston Elementary School



EAST KINGSTON ELEMENTARY SCHOOL

It is my pleasure to submit the East Kingston Elementary School's annual town
report to the community.

East Kingston Elementary School takes pride in our role as a central resource to and
integral member of the East Kingston community. Preparing students for
tomorrow is a critical part of our mission, but just as important is engaging them in
the present. We are continually looking for new ways to demonstrate to our
students that school life is a natural thread in the fabric of community living. The
East Kingston School is filled with great people both young and young at heart.
We welcome you to visit us, get involved in school life and share your knowledge
and expertise as we continue to find ways to outreach the broader community.

Enrollment at EKES has stayed relatively flat over the past three and a half years,
with 164 students enrolled in 2001-02 to our present enrollment in 2004-05 of 175.
This represents about a 7% increase in the student population over this time
period. The latest demographic projections suggest that the population will grow to
around 200 students over the next five years. This data suggests that we should
not have to make significant additions to the faculty or to the building over this time
frame.

With any new year come staff changes. New Members to the EKES family include:
Amy Hill, reading intervention tutor; Melissa Foy, media generalist aide; Katie
Morrill, 2"'^ grade long-term substitute to support Ms. Merrill's maternity leave; Stacy
Woods, part-time child specific special education aide; and Bonne Taylor, English for
Speakers of Other Languages tutor (ESOL). Amy Hill has a Masters of Education
from UNH and has taught for 5 years. Her particular area of interest and expertise
is in literacy instruction. Melissa Foy, a UNH graduate, had done a great deal of
substituting and volunteering in the EKES library before accepting the media aide
position. With a growing interest in libraty science, Melissa recently began work on
an advanced degree in Information and Library Science at URI. Katie Morrill
graduated this past spring with a Masters of Education from UNH. She worked last
year in Deerfield as a first grade intern. Katie's passion is teaching reading and
writing. Stacey Wood has been driving a school bus for the past 3 years but has
wanted to work more closely with special needs children in the classroom. Bonnie
Taylor has a Masters of Education from Brooklyn College and since 2001 has been
working as an ESOL tutor with children who have limited English proficiency.



122



2004 School District Report - East Kinostpn Bementary School

The school continues to be a member of the University of New Hampshire
School/University Collaborative. By being part of the collaborative, the school is a
host site for UNH graduate level education interns who work alongside our
classroom teachers throughout the school year. The internship program offers a
wonderful opportunity for our staff to support and learn along with interns, while
strengthening learning opportunities for our students. We are proud and excited to
have 6 UNH interns joining us this year. They are Andrea Coussoule in Mrs.
Conlan's kindergarten, Simone Robertson in Mrs. Oppenheimer's second grade,


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