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rosters. Revisions to this policy are being considered.

Class Registration

Registration for continuing undergraduate students at lUP
is carried out during the semester prior to the actual offer-
ing of the classes. During the months of March and April,

continuing students will select classes for the following fall
semester; during the months of October and November,
students will decide upon classes for the following spring

After consulting with an adviser, the student registers, via
a touch-tone telephone and according to an assigned
scheduled time, for course selections chosen by the stu-
dent and adviser.

New freshman students will be assigned classes for their
first semester of attendance only. Notification of class
schedules will be mailed to these students just prior to the
beginning of the semester. Readmitted undergraduate and
other students who did not participate in early registration
will participate in a late registration immediately before
classes begin.

After registration is completed, the student must go
through the paper drop/add procedure at the beginning of
the semester in order to change the schedule. The student
must obtain a drop/add form from the department chair-
person for such change.

After acquiring the necessary approvals, the student re-
ports to HUB Multipurpose Room for validation of the
drop/add form. The student must present the schedule
verification and drop/add form for proper validation. The
student then presents the validated "add" copy to the in-
structor of the course to be added and, if applicable,
presents the validated "drop" copy to the instructor of the
course to be dropped.

Students are academically and financially responsible for
their commitment to classes for which they are registered
at early registration. Any student who completes the tele-
phone registration and receives a printed schedule of
classes is committed to follow drop/add procedures in
order to change that schedule in any way.

Also in existence is an attendance requirement which states
that all students are required to attend class during the
first week in order to verify class enrollment. Any student
who does not verify his/her intention to remain in the
class by such first-week attendance, or who does not file a
validated drop slip with the instructor, will be continued
on the class list and appropriately graded as "failed" at the
conclusion of the instructional period.

Quality-Point Average — Semester

To calculate your quality-point average (QPA) for a given
semester, please review the following example:







Psychology 101


D (1)


Biology 103


C (2)


English 101


B (3)


Intro to Art


A (4)


Health and Wellness


B (3)




Quality points (39.5) divided by semester hours (15.5)
equal quality-point average (2.55) for the semester.

Quality-Point Average — Cumulative

Cumulative QPA is calculated by dividing the total quality
points earned by the total number of credit hours at-
tempted. For example, a student who has attempted 77

credit hours and has earned 225 quality points has earned
a cumulative QPA of 2.92 (225 quality points/77 credits
attempted = 2.92).

Every undergraduate student must maintain a cumulative
average of 2.00 to remain in good academic standing.
Continued enrollment at the university is permitted under
circumstances defined in the Academic Standards Policy,
which appears in the academic policies and procedures
section of this handbook.


Information concerning fees may be found in the under-
graduate catalog and is subject to change without notice.

Library Facilities
Library and Media Resources

The lUP Libraries and Media Resources consist of the
Patrick J. Stapleton, Jr., Library, which is the central facil-
ity; the Cogswell Music Library, located on the third floor
of Cogswell Hall; the University School Library in Davis
Hall; and the libraries at Armstrong Center Campus in
Kittanning and at the Punxsutawney branch campus. Col-
lectively, they house over 1.2 million volume-equivalents of
resources in a variety of formats. In addition to a growing
book collection of over 600,000 volumes, the libraries
subscribe to over 4,000 journals and newspapers and have
1.7 million items of microform. Holdings of media titles in
a variety of formats are substantial. The libraries are a
designated Select Government Publications Depository for
material published by the federal government and by the
Commonwealth of Pennsylvania. In addition, lUP is an
associate member of the Center for Research Libraries.
Faculty and students may apply for materials not available
locally by using the Libraries' interlibrary loan service.
On-line bibliographic search services are available for the
payment of a nominal fee. A limited number of study
carrels are available to faculty and graduate students.

While each branch library maintains its own hours of op-
eration, Stapleton Library is open ninety-three hours a
week during fall and spring semesters. Holiday, break
period, and summer hours are posted separately. Regular
Stapleton hours are:

Monday through Thursday 7:45 a.m. - 1 1 :45 p.m.

Friday 7:45 a.m. - 6:00 p.m.

Saturday 9:00 a.m. - 5:00 p.m.

Sunday 1 :00 p.m. - 1 1 :45 p.m.


Services such as obtaining transcripts, adjusting addresses,
and checking grades and schedules are available through
the Office of the Registrar, located in G-8A Sutton Hall,
Ext. 2217, or in the Office of the Associate Registrar for
Scheduling, G-8C Sutton Hall, Ext. 2652 or 2653.

Students may obtain official transcripts (at a cost of three
dollars per transcript) by applying in writing to:
Transcript Office
G-8A Sutton Hall, lUP
Indiana, PA 15705

The registrar's office also offers an express transcript serv-
ice. This guarantees that the transcript will be placed into
first-class mail on the next working day after the written
request is received. The fee for this service is six dollars
per copy. Phone 412-357-2217 for further transcript


Study Abroad Pro(>ruin

lUP is the only school in Pennsylvania that participates in
both the National and International Stmleni Ixchange
Program. These programs permit IIIP simienis to study
for a semester or year at other schools lor no adilitional
cost except tra\el. ()\er two hundred dillerent locations
and programs are available. Consult the undergraduate
catalog tor information, or pick up brochures at the Cen-
ter tor International Studies, Keith Hall Annex.

Summer Session

The summer program at ILiP is designed to meet the needs
of many students. Courses, workshops, and seminars, are
offered in various colleges of the university and in numer-
ous fields of study.

Continuing university students, including newly admitted
freshmen, who wish to accelerate their program of studies
will find both liberal studies and special courses in all
fields of study. Students from other colleges and universi-
ties may take courses at lUP; however, they are advised to
first ensure that their home institution will transfer such
credits earned at lUP.

The Summer Sessions Schedule, which contains informa-
tion regarding courses and activities offered during the
summer sessions, is usually available after March 1 from
the Scheduling Center, Room G8C, Sutton Hall, or the
Graduate School, Room 128, Stright Hall.

Transfer of Credits

Students who plan to enroll in another institution should
make arrangements with the transcript division of the
registrar's office (G-8 Sutton) to have their records

Transfer credits for incoming undergraduate transfer
students are evaluated by the assistant dean of admissions,
Office of Admissions, 216 Pratt Hall, and approved by
the dean of the college which the student wishes to enter.
Transfer credits for lUP undergraduate students who plan
to take coursework from other institutions are processed
by the registrar's office, G-5 Sutton Hall. The student
must have prior approval before taking courses. Forms
are available in G-5 Sutton Hall. Upon completion of the
off -campus coursework, official transcripts should be sent
to the registrar's office. Final evaluation and approval of
these courses lies with the dean of the student's college.

Academic Policies and


Academic Standards Policy

(effective July 1, 1988)

The Academic Standards Policy applies to all undergradu-
ate degree candidates of the university. Academic stand-
ards for students enrolled in graduate courses and
programs will be defined and administered through the
Graduate School. Academic standards for participants in
nondegree programs will be defined separately.

Authority to administer the Academic Standards Policy is
vested in the dean of the college which has jurisdiction for

the student's primary major. That responsibility may be
assigned to an appropriate designee. Students officially
advised by the 1. earning Center are reviewed by the assist-
ant vice president for student affairs.

Academic (iood SlandiiiK

livery undergraduate student must maintain a cumulative
2.00 CiPA to be in academic good standing. There arc two
review periods: January and May. Continuation of enroll-
ment is permitted under defined circumstances.

I . January Review Period:

The academic standing of each student is reviewed. A
student whose cumulative GPA is below 2.00 is consid-
ered to be in a probation status.

May Review Period

The academic standing of each student is reviewed. A
student must have a cumulative GPA of 2.00 to be in
good academic standing.

a. For a student who matriculated during the preceding
summer or September, the following criteria apply:

if the cumulative GPA is between 1.80 and 1.99,
the student is continued on probation.

- if the cumulative GPA is below 1.80, the student is

b. For a student who matriculated through the Learn-
ing Center/Act 101 during the preceding summer or
September, the following criteria apply:

- if the cumulative GPA is between 1.80 and 1.99,
the student is continued on probation.

if the cumulative GPA is below 1.80 and the stu-
dent is in compliance with the participation re-
quirements of the Learning Center program, the
student is continued on probation.

if the cumulative GPA is below 1.80 and the stu-
dent is not in compliance with the participation
requirements of the Learning Center program,
the student is dismissed.

For a student who matriculated in the immediately
preceding semester, the following criteria apply:

- if the cumulative GPA is below 2.00, the student is
continued on probation.

d. For all other continuing students, the following
criteria apply:

- if the cumulative GPA is below 2.00, the student is


1 . Definition: Probation status is that status of any stu-
dent who has a cumulative GPA less than 2.00 and
who has permission to enroll in the university.

2. Student responsibilities: A student who is in probation
status is expected to meet with his/her adviser prior to
or within the first week of each semester to review
current course load and to establish a plan of contact
for the semester. It is generally anticipated that a pro-
bation student will develop personal change strategies
utilizing appropriate professional resources such as
adviser, faculty, Counseling Center, Learning Center,
Career Services, workshops, tutoring programs, and
other support systems.

3. Additional conditions: As a condition of deferral of
dismissal, a dean (or designee) may include specific
conditions designed to promote improved academic


1. A student who does not meet minimum academic
standards is subject to automatic dismissal in May.
Dismissal is the normal consequence of cumulative
performance below the academic standards as pub-
lished; the office of the dean provides confirmation of
dismissal status and additional relevant information.

2. Dismissal in May includes the cancellation of previ-
ously scheduled fall classes and the elimination of guar-
antees associated with fall housing and dining

3. Appeal for deferral of dismissal: In certain cases exten-
uating circumstances may exist which in the profes-
sional judgment of the college dean or designee will
warrant a brief extension of enrollment privileges at
lUP. A student should understand that it is the stu-
dent's responsibility to anticipate, to indicate, and to
fully document and cooperate in all aspects of the proc-
ess of appeal in a timely manner. The student must file
in the office of the dean (or designee) the completed
application for appeal with all supporting documenta-
tion pertinent to review of the appeal. All material
must be filed by 4:00 p.m., June 15 to be considered
for the fall semester.


All dismissed students seeking readmission must make
application for readmission through the appropriate col-
lege office. A student who has been dismissed may use
summer sessions at lUP in support of the application for
readmission. The application will detail procedures includ-
ing deadlines and information needed for consideration of
readmission plan.

Sufficient Progress

The lUP Financial Aid Satisfactory Academic Progress
Policy requires sufficient academic progress toward a de-
gree on both academic good standing (GPA) and sufficient
progress (percent of progress) bases. The standard of aca-
demic good standing is defined within the university's
Academic Standards Policy. The standard of sufficient
progress for financial aid eligibility is the successful com-

pletion of seventy-five percent of the cumulative number
of registered credits at I UP. "Registered credits" are the
number of credits for which a student is enrolled at the
end of the Drop/Add period. (For a student who was orig-
inally registered and charged at full-time status and who
reduced during Drop/Add to part-time status, the regis-
tered credits will be calculated as twelve.)

A student who meets the standard of academic good
standing of the Academic Standards Policy but who does
not meet the standard of sufficient quantitative progress
may continue in university registration, but without finan-
cial aid eligibility for the federal Title IV aid programs.

A full statement of requirements for Satisfactory Aca-
demic Progress for Title IV Federal Student Assistance is
available through the Financial Aid Office. Approved
University Senate — December 8, 1987

Grade Appeal Policy

General Statement

In general, if a student feels that he/she has been treated
unfairly by an instructor (this will refer principally to
grading policy but very occasionally may include genuine
disagreement in class participation), he/she must try to
resolve the problem first with the instructor. If the student
is not satisfied with the results, he/she must speak with the
chairperson of the department to which he/she is appeal-
ing. If still dissatisfied, he/she must discuss the matter
with the dean of the college in question. It is recom-
mended that each student read the lUP Grade Review
Policy below for specific information on grade appeals.

Grade Appeal Policy

If a student disagrees with the evaluation of his/her work
by the instructor but has no basis for a charge of "discrim-
ination" or "capricious evaluation," the student should
discuss the matter directly with the instructor, and if un-
satisfied, with the dean of the college in which the course
was offered. In such cases, the decision of the instructor
shall be final.

If a student believes that an improper grade has been as-
signed, an appeal may be filed on the following grounds:

1 . Discrimination: On the basis of race, religion, natural
origin, sex, age, ancestry, handicapped status, affec-
tional or lifestyle preference, or political affiliation.

2. Capricious Evaluation: Significant and unwarranted
deviation from grading procedures and course outlines
set at the beginning of the course (ordinarily in a writ-
ten statement during the first week of the course) or
grade assigned arbitrarily on the basis of whim or im-
pulse. The student may not claim capriciousness if he
or she disagrees with the subjective professional evalua-
tion of the instructor.

Procedures of Appeal

Level I: Informal Resolution

Every effort shall be made to resolve the disagreement
level at Level I. The student must first seek a resolution to
the disagreement with the instructor either in person or in
writing. If the student is not satisfied with the results, the
student must then speak with the chairperson of the de-
partment that offers the course. If still unsatisfied, the
student must discuss the matter with the dean of the col-
lege in which ihe course is offered. A Student Congress
member may accompany and advise the student during


the Level 1 procedures. Only alter all attempts lor resolu-
tion at 1 evel I have been exhausted may the student initi-
ate level II.

Level II: Appeal ScrevninK

A. Composiiiun: l-ach year there shall he appointed a
Grade Appeals Committee to determine the existence
of the substantive basis for appeal. The committee will
be composed o( seven voting members: three faculty
members appointed by APSCUF, three members
elected by and from the .Senate Academic Committee
(one faculty member, one administrator, one student),
and one student appointed by the .Student Congress. A
quorum consists of a majority of the committee. To
take action, a majority of those present must be

B. Procedure lo Iniliale .\ppeal: To initiate I evel II of the
appeal, the student must file an appeal form with the
Provost's Office. This form must be filed within sixty
calendar days of the beginning of the semester imme-
diately following the semester in which the grade was
received. The provost's office may extend the sixty-day
limit only in unusual circumstances when equity de-
mands it and when the student's own procrastination
or misunderstanding did not substantially contribute
to the delay. (Note: Grade appeals will not generally be
processed during the summer. Therefore, the appeal of
any grade received in the spring or summer sessions
normally will be processed in the fall. A review will be
scheduled in the summer only when the student's aca-
demic eligibility is jeopardized by the grade in question
or when the student is a graduating senior.) The pro-
vost's office will notify the appropriate dean, depart-
ment chairperson, faculty member, and the Student
Congress president of the student's initiation of the
Level II process.

C. Procedure lo Process Appeal: The student will be
expected to submit written documentation of his/her
complaint, and the faculty member will be expected to
submit in writing the course grading procedure and
any other pertinent information. Appeals based on
discrimination will be reviewed according to current
standards of nondiscriminatory action. Appeals based
on capriciousness will be reviewed in light of the fac-
ulty member's announced evaluation and grading sys-
tem. The committee will review the materials to deny
or confirm appeal continuance. Denial of appeal con-
tinuance must be by a negative vote of four members
of the committee. This committee will inform the
Provost's Office of its findings. Within five class days
of the receipt of the committee's report, the provost or
designee will notify the student and the faculty mem-
ber of the findings. If the basis for appeal is deter-
mined to be substantive, the provost or designee will
schedule a Grade Review Panel within fifteen class
days to be convened prior to the conclusion of the

Level III: Appeal Review

A. Composition: The Grade Review Panel will consist of
five voting members: one academic dean or associate
dean and four faculty members. Four-fifths of the
voting members will be a quorum. The Student Con-
gress Academic Affairs Committee chairperson may
advise as requested by the student. The affirmative

action officer will advise in appeals based on discrimi-
nation. The panel will be constituted from the grade
review pool by random selection. The panel chair-
person will be elected by and from the panel before
each review.

B. Membership: The grade review pool will be established
in the spring term to serve for the following academic
year. The pool and rotational order within the pool
will be established by the Office of the Provost. A pool
of three deans or associate deans and twelve full-time
faculty members will be maintained. In establishing
the membership for each review panel, prior to each
review the names of those designated as primary mem-
bers of the specific panel and available as alternates
will be supplied to all parties involved. A panel mem-
ber may request (to the provost or designee) disqualifi-
cation due to a confiicl of interest. The student and
the faculty member may eliminate names in propor-
tion to the composition of the panel. Each may elimi-
nate only one dean/associate dean and four faculty
members. The instructor and the student will be sup-
plied a list of all primary and secondary pool mem-
bers. The opportunity to disqualify panel members
will take place only once. Resulting vacancies will be
filled from the appropriate pool of alternatives so that
the panel will be composed of one dean/associate dean
and four faculty members. If through self-
disqualification and challenges a panel cannot be con-
stituted from the pool, then the Office of the Provost
will supplement the pool using appropriate random
selection methods.

C. Procedure

1 . Both the student and the instructor will have the
right to appear before the panel, present witnesses,
and offer evidence. In addition to those specified in
Level III, Section A, each may also bring one ob-
server with whom he or she may consult but who
may not participate in the review.

2. The panel shall determine its rules of order for
internal operation. After hearing the evidence
brought forth, the panel will privately deliberate
and render a decision. If the grade appeal is upheld,
the panel will constitute a committee of three ap-
propriate faculty members (ordinarily faculty mem-
bers from the department in which the course is
offered) who will review the student's work and
determine the appropriate grade or suitable rem-
edy. The panel will incorporate this information in
the determination which they then forward to the
Office of the Provost for implementation. (The
panel may recommend or the department may
deem it appropriate that the grades of other stu-
dents in the class also be reviewed.)

3. The written report sent to the Provost's Office will
state whether the student's appeal is upheld or de-
nied; if it is upheld, the committee's evaluation and
remedy will be included. All documents supporting
the report will be sealed and kept only as long as is
necessary to ensure the appropriate action is taken
(normally one year) before being destroyed or re-
turned to the individual presenting the evidence.


A. Faculty Compensation: If a review panel (hearing) is
scheduled at a time in the summer when any faculty


member involved is not under contract, the faculty
member will be compensated under terms mutually
agreed upon at Meet-and-Discuss.

B. Continuing Rights: This appeal does not supplant any
legal rights afforded by the Commonwealth of Penn-
sylvania and/or the government of the United States.
Nothing in this policy abrogates or modifies any pro-
visions of or rights under the Collective Bargaining

C. Intended Purpose: The grade appeal procedures are
designed simply as a means to resolve differences be-
tween students and faculty related to grading. Under
no circumstances should the results of a grade appeal
be used for disciplinary action or personnel decision.

D. *Amendment: Amendments may be implemented
upon concurrence of the University Senate, APSCUF
Representative Council, and Meet-and-Discuss.

*Note: In the amendment process above, specification
of University Senate implies the Council of Trustees'
role in approving Senate actions and recognizes the
Council of Trustees' final action to change policy.

This policy replaces the policy originally effective at the
beginning of the Spring Semester, 1986.

Approved University Senate, May 2, 1989

Pass-Fail Policy

The purpose of pass-fail is to permit a student to take an
elective course in a field of personal interest where he/she

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Online LibraryIndiana University of PennsylvaniaThe Eye → online text (page 2 of 12)