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may be competing with major students in the department
in which the course is offered. When scheduled, such a
course shall be included in the student's normal course
load for the semester.

A student may take courses on a pass-fail basis to a total
of fifteen semester hours throughout his/her university
career. The student is limited to one pass-fail course in
any given semester during the sophomore, junior, and
senior years. All courses in the student's Liberal Studies
program and in his/her major and minor fields are ex-
cluded from this prerogative.

The student must declare his/her intent to choose pass-fail
in a specific course no later than six weeks after the begin-
ning of the semester or the equivalent timespan in a sum-
mer session. Instructors will not be notified of the identity
of pass-fail students in their courses; identification will be
handled by the Computer Center through an appropriate
coded control.

A student shall be given academic credits without quality
points for a course taken pass-fail upon receiving a pass-
ing mark in the course. The semester hours successfully
completed under the pass-fail ("passed"), within the over-
all fifteen semester hour limitation, shall be recorded as
counting towards the total semester hours earned for
graduation but not towards the semester-hours-attempted
data used in calculation of the cumulative quality-point
average. However, if a student fails a pass-fail course, he/
she will receive the "F" grade and the corresponding
quality- point average. An "F" earned under the pass-fail
option may be repeated only under the graded option to
provide the quality points to correspond to the "hours
attempted" incurred with the "F."

The summer sessions, collectively or in any combination,
shall be considered a unit similar to a spring or fall semes-
ter for pass-fail purposes. Hence, a student is permitted to
take only one course during the summer on a pass-fail

Prematriculation Immunization

As of fall semester, 1991, lUP will require documentation
from new students of all immunization dates. This in-
cludes the following vaccines: measles, mumps, rubella,
tetanus-toxoid, diphtheria, and polio. This documentation
can take the form of

1 . dates of vaccinations by the health care provider who
gave them

2. date of illness with the disease diagnosed by a physician

3. serum antibody level as determined by a blood test

In addition, individuals who were born after 1956 shall
receive a measles immunization prior to entering college.
This may be a second measles immunization or the first
vaccine within six months of entering college. A tetanus
immunization must also be updated every ten years.

If a student is not adequately immunized he/she will be
allowed to enroll and attend classes during his/her first
semester with the understanding that his/her second se-
mester enrollment shall be contingent upon obtaining
necessary immunizations and documentation of

The University Health Service will provide new students
with a Student Health Form on which to document immu-
nization status. Questions or requests for information
about medical or religious exemptions to this policy
should be directed to the University Health Service at

Withdrawal Policies and Procedures

Total University Withdrawal

An undergraduate student who does not register for the
succeeding semester or, having registered, does not appear
for classes at the beginning of the succeeding semester is
considered to have withdrawn from the university. There-
after, he/she must apply for readmission as prescribed
under "Admission and Registration" in the college

Any undergraduate student withdrawing from the univer-
sity during a semester or a summer session must secure a
Withdrawal Form from the Advising and Testing Center,
106 Pratt Hall (357-4067) (Voice/TDD). The student will
clear the form with the appropriate offices listed on the
form, securing their signatures as evidence of the clear-
ance. (Students seeking medical withdrawal must also
provide the Advising and Testing Center with a physi-
cian's corroboration of a medical need to withdraw.) The
Withdrawal Form will then be returned to the Advising
and Testing Center, which will notify the appropriate
college dean, campus agencies, and instructors that an
official withdrawal has been processed. No person shall be
considered withdrawn from the university within a semes-
ter or summer session unless such notice is received. Based


upon the date of withdrawal. W, W'P, WF, or F grades
will be assigned to those courses from which the student is

Withdrawal (iradinK Policy for Total University

1. SiLidciiis oltlcially withdrawn from the university dur-
ing the lirsi halt' ol any scincsicr should be assigned a
"W" grade tor all courses being taken at the time ot"

2. Students withdrawing from the university — for any
reason — from the course midpoint up to one week
before the begiiming of final examinations should be
given either a "\VP" or "WF" in each course being
taken, with the evaluation to be made by each of the
student's instructors. WPs and WFs will be recorded
but will not be used in quality-point average computa-

3. Students withdrawing from the university — for any
reason — within the last week of regularly scheduled
classes and final examination period should be given
either a "WP" or "F" in each course as evaluated by the
instructor. The grade "F" obtained in this manner
would be used in compulation of a quality-point aver-
age as in an "F" earned by a student who does not with-
draw from the university.

4. Students withdrawing from the university during any
but the last week of a summer session would be entitled
to the consideration given in step 2.

5. Students withdrawing from the university during the
last week of summer session should be entitled to the
consideration given in step 3.

Individual Course Withdrawal — Undergraduate

During the fall, spring, and summer sessions, students are
permitted to withdraw from a course with a grade of "W"
up to the midpoint of the course. Faculty members are
required to inform students of their standing in class prior
to the midpoint of the course.

For all individual course withdrawals, the student must
complete a course withdrawal form, available in depart-
ment offices. This form must be signed by both the stu-
dent and the instructor.

After the close of the prescribed withdrawal period, a
student may withdraw from a course only with the ap-
proval of his/her adviser, department chairperson, and
college dean (in that order), for such reasons as illness,
accident, or extreme personal problems. Such withdrawal
may occur no later than one week before the beginning of
final examinations.

If a student fails to complete the requirements for a course
but has not formally processed a withdrawal as described
above, and if the instructor does not receive notice of
withdrawal from the university, the instructor shall note in
his/her course records the student's last attendance date
and/or other student activity and assign an "F" in the

Individual Course Withdrawal — Graduate

During the fall and spring semesters, graduate students
may ask to withdraw from a graduate course without prej-
udice and with a grade of "W" by petitioning the Graduate
School dean within the first two-thirds of the semester as
determined by the published university calendar. The re-

quest must first be endorsed by the course instructor and
the student's department chair or graduate studies coordi-
nator, in that order. Graduate students wishing to with-
draw from an undergraduate course within the prescribed
time period must do so by processing the standard under-
graduate Discrete Course Withdrawal form. For summer
classes and labs, withdrawals must be processed within the
first six days for each of the summer sessions.

Following the close of the established withdrawal period, a
graduate student may withdraw from a course, either
graduate or undergraduate, without grade penalty only
with the written approval of his/her department chair or
graduate studies coordinator and the Graduate School
dean (in that order) for such reason as accident, severe
illness, or extreme personal disturbance. A student drop-
ping a course under any other circumstances will automat-
ically receive an "F" at the end of the semester or summer

WP Refund Policy

The university must engage its faculty, assign residence
hall space, and arrange for dining contracts in advance of
each term in accordance with the number of students who
expressed their intent to be enrolled. When students with-
draw from the university, they create vacancies which can-
not be filled, while financial commitments, salaries, and
services of the university must be honored. The refund
policy at lUP applies to all students enrolled in credit-
producing programs at the university either full-time or
part-time and became effective May 25, 1984.

1. Cancellation

Students who have made prepayments to the university,
who are unable to attend classes, and who notify lUP
five days prior to the start of classes or earlier are enti-
tled to a full refund of all fees paid, less applicable
advance payment deposits. To be eligible for such a
refund, the student must notify the director of accounts
receivable in writing five days prior to the start of
classes. The director of accounts receivable will for-
ward to the registrar copies of the cancellation notices,
and the registrar will cancel the student's registration
and notify the appropriate university offices. Students
who use university residence halls and/or dining service
the week prior to the start of classes and cancel will
forfeit an amount equal to one week's fee for such
services plus the full amount of any advance deposit

2. Total Withdrawal from the University

Students who register for classes and then withdraw
from the university on or after the fourth day preceding
the start of classes are subject to the following:

a. Undergraduate students withdrawing from the uni-
versity must process such withdrawal through the
Advising and Testing Center, 106 Pratt Hall. Gradu-
ate students must withdraw through the Graduate
School Office, Stright Hall. The official withdrawal
date will be established by the Advising and Testing
Center (undergraduate) or the Graduate School

b. Student totally withdrawing from courses, upon
receiving approval from the applicable office (Ad-
vising and Testing Center or Graduate School), will


forfeit a portion of the semester charges in accord-
ance with the following schedule:

Percentage of Student's

Withdrawal on


Total Semester Charges

Day Basis

to be Forfeited

4 days prior to the start

of classes through 14


15 through 21


22 through 28


29 through 35


36 or beyond

100% (no reduction of

The start of the calendar days is defined as the first
day of classes as scheduled on the university

Refunds for students receiving financial assistance
from scholarships, loans, and/or grants will be re-
turned to the source of aid in accordance with the
provisions prescribed by the funding source.

During the summer sessions, students totally with-
drawing from the university, upon receiving approval
from the applicable office (Advising and Testing
Center or Graduate School), will forfeit a portion of
the total session charges in accordance with the fol-
lowing schedule:

Percentage of Student's
Total Session Charges
to be Forfeited

Calendar day of

First class day through
fourth calendar day
Fifth calendar day and



The associate provost will determine the official start
of classes for each semester or session. Refunds to
students enrolled in credit-bearing summer confer-
ences, institutes, workshops, or tours of less than
five weeks' duration will be granted a fifty percent
refund through the first day of the class (unless a no-
refund policy is required by the sponsor).

Individual Course Withdrawal

A student may cancel an individual course(s) up to four
days prior to the first day of classes by notifying the
registrar in writing. If a student cancels a course(s)
prior to the fourth day preceding the start of classes,
no penalty will be charged and the student will receive a
hundred percent reduction of charges for the course(s)
cancelled. No reduction of charges will be made to full-
time students who withdraw from individual courses
after the fourth day preceding the first day of classes.

Individual course withdrawal is defined as a reduction
in class load but not total withdrawal from the univer-
sity. Example: a student who registers for three courses
and then withdraws from one or two classes but con-
tinues with the other class or classes.

Part-time student (undergraduate students who register
for less than twelve credits and graduate students who
register for more than nine credit hours) will forfeit a
portion of the credit-hour fee in accordance with the
following schedule:

Calendar Day of
Course Withdrawal

Fourth day prior to the

first class day through 35
36 and beyond

Percentage of Student's
Instructional Fee
to be Forfeited


Reduction of charges will be granted only for instruc-
tional fee. No reduction will be granted to students who
drop and add like number of credit hours. Reductions
will be granted to students for individual course with-
drawals during the summer sessions under the same
basis as outlined under 2-C.

4. Termination of Residence Hall or Dining Service Con-

a. Academic Year (Fall and Spring Semesters)

1. Residence Hall Termination — Release from a
residence hall contract is on a replacement basis
except under those conditions outlined in the
contract. Students who request in writing and are
released from the Residence Hall Contract by the
Office of Housing and Residence Life prior to the
fourth day preceding the start of classes will be
assessed no forfeiture, and the student will re-
ceive one hundred percent reduction of the resi-
dence hall fee, less applicable advance deposits.
Students who request in writing to terminate their
University Residence Hall Contract on or after
the fourth day preceding the first day of classes
and are granted a contract release from the Office
of Housing and Residence Life will forfeit one
week's residence hall rental for each week or por-
tion thereof the student is assigned to a university
residence hall. A week's rental charge is deter-
mined by dividing the semester's fee by the num-
ber of weeks composing the semester. The
specific date of release will be determined by the
Office of Housing and Residence Life.

2. Dining Service Termination - Students who are
released from their Dining Service Contract by
the Office of Housing and Residence Life prior to
the fourth day preceding the start of classes will
be assessed no forfeiture, and they will receive a
hundred percent reduction of charges of the food
service fee, less applicable advance deposit. Stu-
dents who request in writing to terminate their
University Food Service Contract on or after the
fourth day preceding the first day of classes and
are granted a contract release from the Office of
Housing and Residence Life will forfeit a portion
of the semester charges in accordance with the
following schedule:

Date of Termination

Percentage of

from Food Service

Semester Fee


to be Forfeited

Fourth day prior to

the first class day

through 35th

calendar day


36th calendar day

and beyond



b. SumiiuT Session

Once ;i siiiilcni applies lor and receives a housing
and or food service assignment, he or she must
request in writing and obtain a release of that as-
signment from the Office of Housing and Residence
Life in order to be eligible for a reduction of
charges in accordance with the following schedule:

Dulc (if IiTminulion from
Ri-sidenee Hulls and or
Food SiT>ici'

Check-m date* through
fourth calendar day of

Fifth Calendar day
and bevond

I'lTcentam' of Session
(hurnes to he Korfeitcd


•The Office of Housing and Residence Life will publish
the date students are to check into the residence halls
for each summer session. The check-in date is the
effective date of the student's contract.

Other Provisions

No reduction of charges will be granted unless formal
withdrawal procedure has been initiated through the
Advising and Testing Center by the student at the point
of withdrawal. Written and dated notice is required by
the student or the student's family in special circum-
stances, such as sickness, within thirty days of the stu-
dent's withdrawal.

No reduction of charges will be granted by the univer-
sity to students who are suspended or expelled from
classes, residence hall, and/or dining service.

The Advising and Testing Center (for undergraduate
students) and the Graduate School office (for graduate
students) may request exceptions to these policies to
grant prorated reduction of charges when circum-
stances justify it. Examples are death, medical reasons,
or military obligation.

The Accounts Receivable Office, Administrative An-
nex, is responsible for implementing this refund policy.
Students who wish to appeal the decision rendered by
the Accounts Receivable Office may do so through the
treasurer to the vice president for finance.

Library Policy

1 . Books are charged for circulation on each student's I-
Card through a computer process.

2. All circulating materials have a loan period of three
weeks. A charged item may be renewed if no one has
requested it. It must be brought to the circulation desk
for renewal.

3. Fines for general overdue materials, except reserve
materials, are posted in the library. The following
schedule applies for all overdue reserve materials:

Overdue one hour $1

Overdue two hours $2

Overdue three hours $3

Overdue four hours $4

Overdue five hours $5

Overdue more than five hours $8

Maximum fine per day $8

4. If it is necessary to return library materials at times
when the library is not open, the book drop at the main
entrance may be used.

5. Media Resources follows the same basic policies as
outlined above, except the materials are circulated from
and returned to the Media Resources area.

6. Eating, drinking, and smoking are strictly prohibited in
all areas.

Late Payment Fee Policy

The university mails semester bills to all students approxi-
mately eight weeks prior to the first day of classes. Two
payment options are available. A student may pay the bill
in its entirety or enroll in the university's installment pay-
ment plan (see the installment payment plan brochure for
complete details). A delinquent balance from previous
semesters or sessions must be paid in total and will not be
included in the calculation of "net fees." Students opting
to take advantage of the university's installment payment
plan will be charged a minimum fee for enrollment in the
plan. Payments must be made as specified or the account
will incur late charges. Students enrolled in the monthly
payment plan will be charged $10.00 for each payment
missed to a maximum of $50.00. All students (except
those on the eight-payment plan) with a balance at the
midsemester point will receive a billing statement. If a
student's midsemester bill is not paid in full by the due
date contained on the midsemester bill, a Late Payment
Fee will be assessed in the following manner:

Balance Due Late Payment Fee

$0-$24.99 None

$25-$49.99 $10/Day, Max. $10

$50-Up $10/Day, Max. $50

The maximum late fee will be assessed each semester/
session as long as the student's account remains in a delin-
quent status. Students will be charged a late payment fee if
they have not paid their bills on or before the due date
stated on the bill. The late payment fee can be waived by
the treasurer or the vice president for finance when the
circumstances warrant it.


Student Affairs

Offices and Services

The student affairs division is responsible for all university
student programs and services other than the instructional
programs. Key offices and services include those listed on
the following pages.


Any graduate of an accredited four-year high school is
qualified to apply for admission to lUP. Applications may
be filed beginning July 1 after the prospective student has
completed the third year of his/her high school program.
Admission options include full-time, part-time, Summer-
January, branch campuses, or Learning Center.

Applications for admission are approved on the basis of
an examination of high school records, recommendations
of high school principals and guidance counselors, and
scores achieved on the College Board aptitude tests or

An applicant can expect to be notified of the final disposi-
tion of his/her application by January 31 after all admis-
sion steps outlined on the application forms have been
completed and all data required is in the admissions office.

The TUP admissions staff has the responsibility for dis-
seminating information relative to admissions require-
ments, policies, and procedures to prospective students
throughout the commonwealth. This is accomplished
through an ongoing program of visits to Pennsylvania
high schools and community colleges. Prospective stu-
dents are encouraged to visit the lUP campus.

Application inquiries should be addressed to the Admis-
sions Office, 216 Pratt Hall. Telephone: (800)442-6830
(Pennsylvania callers only) or (412)357-2230.

Advising and Testing Center

The Advising and Testing Center provides a variety of
services to students and the university community. Its
underlying philosophy is that through developmental ad-
vising students will grow and achieve the most possible
from their college experience. The center provides general
assistance to any student with problems or questions. In
addition, it has several specific functions. Among these,
the center coordinates the Orientation Phase 11: Summer
Preregistration Placement Testing, Advising, and Course
Selection program. It disseminates placement test results
to students, their advisers, department chairpersons and
deans, and the Scheduling Center. It cosponsors a Career
Exploration Center for students with undecided majors
and/or students who wish to explore career options. It
offers a one-credit "Career Exploration" course and indi-
vidual advising regarding selection of major or career. The
center disseminates information on advising undecided
majors to the college advisers assigned to advise these
students. It provides general academic advising to students
with undecided majors.

The Advising and Testing Center also coordinates advising
and registration days for Branch Campus students and
January freshmen. The center runs the undergraduate
Total University Withdrawal program and coordinates the
advising and provision of accessibility for students with
physical or learning disabilities. Students with general
questions and/or those who have concerns as the result of
being on academic probation are encouraged to work with
one of the center's advising assistants. The Advising and
Testing Center is located in 106 Pratt Hall, may be reached
at 357-4067 (Voice/TDD), and maintains office hours
Monday through Friday, 8 a.m. -noon and 1-4:30 p.m.

Black Cultural Center

The Black Cultural Center, located in the Lewis and Rich-
ards houses (behind Cogswell Hall), exists to provide ac-
tivities, programs, and services which promote a broader
understanding and appreciation of black culture, which
encourage racial awareness and sensitivity, and which sup-
port the recruitment and retention of lUP's minority

Cultural, educational, social, and recreational programs of
interest to both the university and local communities are
regularly provided by the BCC. Additionally, workshops
on diverse topics such as racism, leadership development,
and graduate education are occasionally coordinated
through the center.

Students are integrally involved in the activities of the
Black Cultural Center. Faculty, staff, and alumni partici-
pation is also welcomed and encouraged. For more infor-
mation, call 357-2455.

Career Exploration Center

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Online LibraryIndiana University of PennsylvaniaThe Eye → online text (page 3 of 12)