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by the organization in specified group activity,
service projects, educational programs, or other
assignments.

c. Final Restitution: The repayment of the mone-
tary value of damages, losses, or injuries within
a specified period of time as a result of a viola-
tion of this policy.

d. Social Limitation or Suspension: A specific
length of time in which the organization is de-
nied formal or informal sponsorship of or par-
ticipation in one or more of the following: inter-
or intraorganizational social activities, formals,
all-Greek or all-university events or activities, or
any other event of a social nature.

e. Intramural Suspension: A specific length of time
in which the organization may not participate in
individual or team sports or the Greek intramu-
ral league, earn intramural points, or receive any
championship titles.

f. Suspension of Recognition Benefits: A specific
length of time in which the organization main-
tains university recognition but is denied one or
more benefits of recognition which may include
but are not necessarily limited to the following:
Student Cooperative funding, use of university
or Co-op facilities, office space or property, bulk
mailing services, and/or specified other benefits
made available through recognition.

g. Withdrawal of University Recognition: A speci-
fied or unspecified length of time or series of
conditions in which university recognition is
withdrawn and cannot be regained by the orga-
nization. The organization and any semblance of
its membership ceases to function at the univer-
sity, is denied all benefits of university recogni-
tion, and no longer falls under the jurisdiction



28



of the university organi/ation judicial system.
For the organi/ation, or any semblance of its
membership, to regain university recognition
may involve the demonstration ot evidence of
organizational changes intended to eliminate the
potential for repeated violations of this policy.

5. Mitigating or aggravating circumstances may be
considered in order to fashion an appropriate
sanction.

Recognized Organization Review
Board

Opcralinjj Policies and Procedures

ILIP has established procedures for the recognition of
clubs, organizations, and independent intramural teams.
The responsibility for granting such status has been dele-
gated to the Rules Committee of the Student Congress
(SO and the Office of Student Activities and Organiza-
tions. The Recognized Organization Review Board
(RORB) has been established to process alleged violations
of university regulations and to resolve disputes involving
recognized groups through both an informal and formal
processes.

I. Duties

A. To make recommendations to the Senate Commit-
tee on Student Affairs (SCOSA) and the SC Rules
Committee for changes to the RORB operating
policies and procedures.

B. To hear cases of alleged violations of university
policy or regulations by recognized organizations
and recommend, when necessary, appropriate
sanctions to the director of Student Activities and
Organizations (DSAO).

C. To informally arbitrate: disputes which arise be-
tween organizations and their advisers; disputes
between and within recognized organizations;
concerns which arise regarding an organization's
compliance svith their constitution and/or by-laws
or deviation from the purposes indicated at the
time of recognition; and alleged violations of
university policy or regulations by recognized
organizations, as defined in Section V.

II. Board Membership

A. Three students shall be appointed by the SC
president-elect from the SC Rules Committee in
the spring. The appointment begins the following
fall semester and continues for the academic year.
Two alternate members shall also be appointed
from the SC Rules Committee.

B. Three members of the Senate Committee on Stu-
dent Affairs shall be appointed by the committee
in the fall for a one-year term. Two alternate
members shall also be appointed. The appoint-
ment includes two nonstudent members and one
student member. The alternates must include one
student member and one nonstudent member
from the Senate Committee on Student Affairs.

C. The director of Student Activities and Organiza-
tions (DSAO) will both chair and advise the
RORB. In his/her absence the vice president for
Student Affairs (VPSA) shall appoint an alternate



to chair the RORB hearing. The chair will not be
a voting member of the committee.

D. Members of the board shall not be involved in
hearing an alleged violation against an organiza-
tion in which they hold membership or in which
they are personally involved to a degree which
reduces their objectivity, as determined by the
chair. In this event, alternate members of the
RORB shall serve for the hearing.

E. To assure continuity, board members should con-
tinue until new membership is selected for the
following year.

ill. Charges

A. Charges of a violation of university policies or
regulations or student behavior regulations can
originate from any member or nonmember of the
university community. If charges originate from a
nonmember of the lUP community, the Office of
the Vice President for Student Affairs may deter-
mine an appropriate designee to assist in the pre-
sentation of the case. The testimony of
nonuniversity members may be used as in any
hearing. Alleged violations involving breach of
contracts, whether implied, assumed, inferred,
verbal, or written contracts, between the student
group and the contracting party shall not be
within the jurisdiction of the RORB unless all the
parties to the dispute are student groups.

B. Members of the university community bringing
the charge must report the case in writing to the
director of Student Activities and Organizations
or to the Office of Vice President for Student
Affairs. Such incidents must be reported no later
than two weeks after the incident unless the Office
of the Vice President for Student Affairs waives
the requirement of notification.

C. The president and adviser(s) of the organization
shall be notified in writing of the specific charges
and be given a minimum of seven (7) calendar
days' notice prior to a hearing.

D. The notification shall include, but not be limited
to, the following information: the specific charge,
the name of the person completing the charge, a
brief summary of the allegations that constitute
the charge, and the time, date, and place of the
hearing. Should a recognized organization choose
not to appear for a hearing, the case will be heard
and adjudicated on the available information.

IV. Informal Hearings

Disputes, mediation, and alleged violations normally
referred to the RORB may be resolved through infor-
mal nonbinding arbitration, according to the follow-
ing conditions and procedures:

A. Informal arbitration is acceptable to both parties
and the RORB chair.

B. Both parties agree upon an RORB arbitrator
chosen from the Recognized Organization Review
Board. The RORB member chosen cannot be
affiliated with either of the disputing parties. The
RORB member chosen must be acceptable to the



29



RORB chair and the chairperson of the SC Rules
Committee. In order to provide continuity in the
arbitration process, the associate director of Stu-
dent Activities and Organizations may provide
consultation and advisement to the RORB
arbitrator.

C. Following the completion of verbal discussion
and resolution of the points of conflict, both
parties accept all agreed-upon decisions, condi-
tions, or sanctions and the length of time in
which they will prevail. Except for withdrawal of
recognition, the full range of sanctions available
to the board may be considered. An informal
arbitration document is completed detailing these
agreed-upon decisions.

D. The chair of the RORB receives the completed
informal arbitration document signed by both
parties and the arbitrator, then affixes his/her
signature upon the document indicating accept-
ance. Any conclusions agreed upon will then be
confirmed in writing by the DSAO to all involved
parties. If mutually agreed upon decisions and
resolutions cannot be made, the grievances can
then be filed by the offended party for a formal
hearing before the RORB.

E. Following signatures, any violation of or failure
to comply with decisions or conditions reached
through successful informal arbitration will be
viewed as a violation of university policy. Sanc-
tions will be levied accordingly in the event
charges are filed and a guilty verdict is rendered
through a formal RORB hearing.

V. Formal Hearings

A. Procedures

1. A minimum of five members, excluding the
chair, will constitute a board. A simple major-
ity of affirmative votes are necessary for an
action to occur. Board members must be
present to hear all testimony. The chair is a
nonvoting member.

2. The DSAO, in the chairperson role, has the
following responsibilities:

a. To moderate the hearing and determine
whether the board should request legal
counsel.

b. To rule on any motions, objections, and
challenges that may arise prior to or during
the course of the hearing. The chair is free
to consult with board members or legal
counsel at any time in order to make
rulings.

3. The DSAO in the adviser role will have the
following duties:

a. To handle the administrative duties of the
board, scheduling hearings, facilitating
correspondence, keeping of records, etc.

b. To consult with the board on matters of
policy and regulations.

c. To notify the involved parties of any sanc-
tions or other penalties that may be im-
posed on them by board action.



4. Each involved party will be notified as to the
individuals who may be sitting on the board.
Any involved party, including the institution,
may challenge the objectivity of a board mem-
ber. The chair will determine if these chal-
lenges will result in the dismissal of the
member being challenged. Alternate members
will be available to fill such a vacancy. Mem-
bers of the board may challenge one another.

In the event that either party challenges the
chairperson, the Office of the VPSA will hear
the challenge and rule accordingly. Any chal-
lenges filed against the chair must occur
within five (5) calendar days of the hearing. If
the Office of the VPSA rules favorably to the
challenge, he/she will appoint an alternate
chair.

5. Any party to the hearing may identify an ad-
viser, who may be an attorney, to be present at
the hearing. The adviser may only consult and
interact privately with the "client."

6. The person filing the charge(s) must be present
to offer evidence if that person's testimony is
necessary for proper adjudication.

B. Conduct of Hearings

1. The board shall make all rules reasonable and
necessary for the orderly, fair, and efficient
disposition of cases, including determination
of briefing schedules and prehearing discovery
by any party. Prehearing motions may be pre-
sented to the board in writing. The board shall
determine the outcome of such motions by a
majority vote.

2. Formal hearings shall be conducted in the
following order:

a. Resolution of challenges to board members
to sit at the hearing.

b. Decisions on prehearing written motions.

c. The party filing the charge(s) presents its
case utilizing testimony and such other
evidence as may be relevant to establish a
sufficient case.

d. The accused organization may present such
evidence as may be relevant to rebut the
previous presentation or otherwise establish
its innocence.

e. The board may allow further rebuttal by
either party.

3. Parties will be afforded an opportunity for
submission of testimony and other admissible
evidence, including reasonable opportunity for
examination and the cross-examination of
witnesses. Board members, including the chair,
may ask relevant questions of witnesses and
spokespersons.

4. All formal hearings will be tape recorded.
Copies of the records may be requested at the
requesting party's expense. The board shall
retain the recordings of the hearings and all
other evidentiary material for a minimum
period of two years following the final action.



30



5. The board shall not be bound by t'ornial rules
of evidence. However, all evidence nuisi be
inherently reliable. The lollowing guidelines
will be observed.

a. Hearsay evidence shall not be used as the
exclusive basis to establish any fact neces-
sary to determine guilt or innocence.

b. An organization's previous disciplinary
record shall not be used lo determine
whether a rule violation occurred in a cur-
rent case. However, the board may consider
such a record to determine the appropriate
disciplinary sanction.

6. All formal hearings are open unless either
party requests a closed hearing. Such a request
must be made in writing to the DSAO no less
than one ( 1 ) working day before the hearing.
Throughout the hearing, the chair may regu-
late the access of spectators. The chair shall
have the power to do what is necessary to
maintain decorum during the hearing. The
board may, by majority vote, order the re-
moval of any person or persons who disrupt
the hearing.

7. During exams, only informal arbitration may
take place, except in special circumstances or
emergency situations as determined by the
Office of the Vice President for Student
Affairs.

8. If during or after a hearing it is determined
that witnesses intentionally misrepresented
that facts of the case in their testimony, they
may be held in contempt of the board and
referred to the University Judicial Board for
failure to comply with the directives of a uni-
versity official. If this misrepresentation is
discovered after a hearing, the board will re-
view the evidence to determine whether the
case should be reopened and/or a new hearing
scheduled.

C. Sanctions

1. Probation: A specified length of time in which
repeated violations of any policy may result in
increased sanctions against the organization;
no additional sanctions are necessarily implied
by the imposing of a probation.

2. Mandatory Activity: The required participa-
tion by the organization in specified group
activity, service projects, educational pro-
grams, or other assignments.

3. Financial Restitution: The repayment of the
monetary value of damages, losses, or injuries
within a specified period of time as a result of
a violation of policy.

4. Social Limitation or Suspension: A specific
length of time in which the organization is
denied formal or informal sponsorship of, or
participation in, one or more of the following:
inter- or intraorganizational social activities,
formals, all-Greek or all-university events or
activities, or anv other event of a social nature.



5. intramural Suspension: A specific length of
time in which the organization may not partic-
ipate in individual or team sports or the intra-
mural league, earn intramural points, or
receive any championship titles.

6. Suspension of Recognized Benefits: A specific
length of time in which the organization main-
tains university recognition but is denied one
or more benefits of recognition which may
include, but is not necessarily limited to, the
following: Student Co-operative Association
funding; use of university or Co-op facilities,
office space or property; bulk mailing services;
and/or specified other benefits made available
through recognition.

7. Withdrawal of University Recognition: A
specified or indefinite length of time in which
university recognition is withdrawn in whole or
in part, or conditionally. The organization and
any semblance of its membership ceases to
function at the university, is denied all benefits
of university recognition, and no longer falls
under the jurisdiction of the RORB. For the
organization, or any semblance of its member-
ship, to regain university recognition it may be
asked to demonstrate evidence of organiza-
tional changes intended to eliminate the poten-
tial for repeated violations of this policy.

D. Written Decision

Upon hearing all evidence, the board shall reach
a decision based upon evidence sufficient to make
reasonable people believe that a fact sought to be
proved is more likely true than not. The board
shall communicate its decision and sanctions, if
appropriate, to the DSAO, who will then provide
a written decision and notification of sanctions to
the organization's president and adviser(s) and
the person bringing the charge(s) within ten
working days. The DSAO may modify sanctions
if he/she believes this action to be appropriate.

E. Appeals

1. Upon receiving the results of a hearing, either
party may appeal the decision of the board for
the following reasons:

a. Denial of a fair and reasonable hearing.

b. New evidence (this applies only when there
is an acceptable reason why the evidence
could not be presented at the oiiginal
hearing).

c. Inappropriate sanction.

2. If either party wishes to appeal the decision, it
must submit a written request listing the rea-
sons for the appeal to the Office of Vice Presi-
dent for Student Affairs within six working
days after the decision is rendered. The Office
of Vice President for Student Affairs will de-
termine whether it will hear oral argument on
an appeal or consider it solely on written mate-
rial. If sufficient grounds are found, a new
hearing may be arranged before an appellate
committee chaired by the Vice President for
Student Affairs or designee and comprising



31



one member of the SC Rules Committee and
one member of the SCOSA. Members of the
board and adviser who heard the original case
may not serve on this appellate committee.
Furthermore, two of the three members of this
appellate committee must agree to any changes
that would be made to the board's original
decision and sanctions.

VI. Interim Boards

When time constraints prohibit the regular appoint-
ment of a review board (summer, final exams, or
other nonclass periods, etc.), a three-person interim
board including at least one student and one faculty
or staff member may be appointed and convened by
the director of Student Activities and Organizations
(or his/her designee). The interim board has the
same authority as the regularly appointed RORB.

VII. Summary Sanctions

In cases where allegations indicate an immediate and
substantial danger to university persons or property,
the Office of the Vice President for Student Affairs
may summarily sanction an organization. Such sum-
mary sanctions may include withdrawal of university
recognition.

A. Within ten calendar days of the issuance of a
summary sanction, an interim board will be con-
vened to review the appropriateness of that sanc-
tion. This board may either continue or suspend
the summary sanction pending a full hearing on
the allegations.

B. Following the interim board decision, procedures
to arrange a full hearing shall begin. Such hear-
ing should follow normal time frames, providing
seven calendar days' notice of the hearing, and
shall occur as soon thereafter as can be conven-
iently scheduled.

Campus Film Policy for Recognized
Organizations

1. A recognized organization desiring to show a film
must first schedule a university facility through the
proper scheduling office. The organization is expected
to comply with the policy for scheduling university
facilities. A copy of this policy is available from the
ScheduUng Office or the Office of Student Activities
and Organizations. It is also listed in this publication.

2. The organization shall, at least fifteen work days be-
fore using the scheduled facility, register that date and
the proposed film title on the Master Calendar in the
Office of Student Activities and Organizations, 102
Pratt Hall. The first organization to log the film title
shall have priority in scheduling the film. A copy of
the completed scheduling form shall be presented at
this time for sign-off by the director of Student Activi-
ties and Organizations or his/her designee, or such
registration is not confirmed. A copy of the confirma-
tion from the film distributor may also be requested.

3. Personnel trained by the Office of Student Activities
and Organizations are the only ones permitted to op-
erate projection equipment in university facilities.
Arrangements for trained personnel must be made



through the Office of Student Activities and Organiza-
tions at the time the film is registered.

4. Box office personnel must be secured through the
Office of Student Activities and Organizations. The
personnel will assist in the enforcement of university
regulations and the collection of all monies. They will
also prepare the attendance report for signature by a
member of the sponsoring organization and the direc-
tor of Student Activities and Organizations or his/her
designee.

5. All organizations showing a film rated "X" by the
Motion Picture Code and Rating Administration shall
advertise that no individual under seventeen years of
age will be admitted. Notification of this fact shall be
posted at the entrance at the time of the showing. An
organization should request the proper identification
to be shown at the door. The organization must com-
ply with all appropriate statutes governing the Com-
monwealth of Pennsylvania, which are on file in the
Office of Student Activities and Organizations. The
organization has the responsibility to enforce this
admission policy.

6. Admission to on-campus film showings is limited to
lUP faculty, students, staff, and their guests. Appro-
priate identification should be required at the door.

7. At least one identified member of the sponsoring
organization must be present at all times during the
showing of the film.

8. All advertising must include the name of the film
where it is being shown, the show date(s) and time(s),
admission charge(s), MPAA rating, and the name of
the sponsoring organization. Generally, off-campus
advertising is prohibited by film distributors. In cases
where off-campus advertising is desired, approval is
needed from the director of Student Activities and
Organizations or his/her designee in writing. Written
permission from the film distributor for such advertis-
ing may be required.

9. All projector and personnel fees must be paid by the
sponsoring organization. Projector rental fees are $7
per running hour in Fisher Auditorium and $3 per
running hour in Pratt Auditorium (if AB projectors
are used). Projectionist fees are $17.50 per show in
Fisher Auditorium with a minimum of $35 per night,
and $12.50 per show everywhere else, with a minimum
of $25 per night. Box office personnel are paid mini-
mum wage by the hour. Arrangements to pay all fees
must be made with the director of Student Activities
and Organizations or his/her designee prior to the
showing of the film. The Student Cooperative Associ-
ation, the projectionist, and the university will not be
responsible for films not picked up the night of the
final showing.

10. Failure to follow this policy may result in forfeiture of
the use of university facilities. The Office of Student
Activities and Organizations will determine and notify
the proper .scheduling office and the organization of
such forfeiture. If forfeiture results, the group may
ask the vice president for student affairs or his/her
designee to review the decision.



32




Student Cooperative
Association

General Information

Purpose

The Student Cooperative Association is a nonprofit corpo-
ration svhich plays a i<ey role in the educational and extra-
curricular life of the university community. Anyone who
pays an activity fee. whether student, faculty, or staff
member, is eligible to be a member of the association.
Generally speaking, almost all campuswide, extracurricu-
lar activities are supported fully or in part by the associa-
tion. The association also operates the Hadley Union
Building, the Co-op Store, the Co-op Recreational Park,
and the lUP Smallcraft Base. The University Student Chil-
dren's Center is also affiliated with the association.

The mission of the Student Cooperative Association is to
develop and fund, where appropriate, programs, facilities,
and services that contribute to the quality of life of the
university community. As a membership corporation, the
association serves its constituents within the context of
their relationship to the university. Therefore, its goals are
designed to be consistent with those of I UP.

The primary emphasis of the association is to help meet
the social, cultural, and recreational needs of the campus.
The individual members and groups of the university com-


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Online LibraryIndiana University of PennsylvaniaThe Eye → online text (page 6 of 12)