Library of Congress. Catalog Division.

Special rules on cataloging, to supplement A.L.A. rules--advance edition. 1-21. Issued for the use of the Catalog division of the Library of Congress online

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Special Rules on Cataloging

i t; :3upplement A. L A. Rules — Advance Edition

I -2 I

r-(^i< 1 nb i.)3t: yjf I ill: K^t\l t\n,)' i !■



(government Printing Office

Library Division

1 (;o6


Special Rules on Cataloging

To Supplement A. L. A. Rules — Advance Edition




Government Printing Office

Library Division


A< L

L. C. card, 6-35007


To supersede first issue of May, 1903 (rules 1—2) and second issue of
March, 1905 (rules i-ii) Corrections and amendments which affect rules
so far issued on cards are included in this the third issue in pamphlet form.

Beginning with the rules for "Collation" and "Series note," dated
April 20, 1903, the Catalog Division has issued and will continue to issue
from time to time some of its special rules and illustrations, mainly supple-
mentary to Cutter and the A. L. A. rules.

The printed rules will be issued in two forms :

(i) On cards.

(2) In pamphlet form.

A copy of each card will be sent free of charge to subscribers to the
L. C. cards ; copies may be ordered by others from the Card Section in the
same manner as the regular cards. The price will be the same — two cents
for the first card and one -half cent for each additional card required for any
rule. Cards may be ordered in sets, or for any one rule by quoting name
or number of rule.

A copy of the rules in pamphlet form will be sent free of charge to sub-
scribers to the cards. Additional copies may be purchased at 5 cents each,
from the Library of Congress (to be charged against deposits for printed
cards if desired) or from the Superintendent of Documents.

• Washington, D. C.

April JO, igo6




(Rule 1, printed April 20, 1903— To supplement Cutter, § 276-280, and A. L. A.
rules, Advance edition, § 67-73)

The collation is to be given in a separate line immediately after the
imprint (i. e. after place, publisher, and date) and in the following
order : 1st, paging ; 2d, illustrations ; 3d, size.


1. Paging is to be given for works of one volume only.

2. When a work consists of more than one volume, give the number

of volumes. If the volumes are paged continuously, add a note
giving the paging :

2 V. 24<='".

Paged continuously; v. 1 : v, 536 p.; v. 2: 1 p. 1., 537-999 p., 2 1.

3. Give unnumbered printed pages in brackets :

vi, [4]-256 p.
xiv, [12], 450 p.
8 p. 1., 360, [16j p.

4. Give unpaged matter as leaves when one side of the leaf is blank :

xii p., 2 1., 192 p.
See also 5.

5. Half-title, title, preface, contents, or other preliminary matter,

when not included in paging, is to be specified as preliminary
leaves :

3p. l.,350p.

Ip. 1., vip., 1 1., 608 p., 2 1.

When the actual number of preliminary pages is either greater or
smaller than that indicated by the first numbered page, write :

4 p. 1., [iii]-xii p. not 3 p. 1., xii p.

5 p. 1., XV- XX p.

but vi, 351 p. not 2 p. 1., [V]-vi, 351 p.

6. Give numbered leaves as follows :

218 numb. 1.

10 p. 1., 112 numb. 1., 3 1.

2 p. 1., X p., 180 numb. 1., 4 p.

7. When preface, contents, etc. , are paged in Roman write :

xii, [13]-240 p. not 240 p.
See also 5.


COLLATION— Continued.

8. When a pamphlet or book, bound or unbound, has no other title-

page than the cover-title, this is to be included in the collation :

cover-title, 85 p.
cover-title, ill, 112 p.
cover-title, [3]-36 p.
cover-title, [V)-xiii p.
cover-title, 2 p. I., 40 p.

9. When the paging is very complicated it is generally advisable to

give the total in brackets, instead of the separate paginations,
adding as a note :

Various paging.


Illustrations are to be given in the following order and form :
front., illus.*, pi.*, phot., port., map {or maps), plan (or plans),
facsim., tab., diagr. When there is more than one plate, por-
trait, etc., and the number is not specified in the collation, use
the plural : fronts. , illus. , plates, photos. , ports. , maps, plans,
facsims., tables, diagrs.

1. When the illustrations are colored write: col. front., col. plates,

facsims. in colors, etc., etc. In the case of maps and diagrams
specify only when important.

2. When frontispiece, plates, maps, etc., are included in the paging

write :

xvi, 357 p. incl. front., illus., plates.

3. a. Any illustration, other than an engraved title, facing or immedi-

ately preceding the title-page shall be designated in the collation
as a frontispiece, thus :


front, (port.)
front, (map)

hut not

front, (pi.)

b. When the book contains other illustrations of the same character
the specification after "front." is to be omitted :

front., illus., plates, ports.


front, (port.) illus., plates, ports.

c. When there are two or more volumes, all or some of which have
frontispieces, write, as the case may be:

4 V. fronts.

2 V. front, (v. 2)

5 v. fronts, (v. 1-2)
10 V. fronts, (v. 1, 4)

* Illus. as here used stands for illustrations in the text, as distinguished from
plates, plate meaning whole page illustrations printed on a leaf the verso of which
is blank.


COLLATION— Continued.

4. When the number of plates, maps, etc., can be easily ascertained,

e. g. when they are numbered, hsted, or collected, or, if dis-
tributed through the text, when they are on heavy paper, state
the number:

a. As given in the book:

2 pi., Iv maps,
xliii pi., 8 maps,
front., 30 pi. (facsim.)
illus., 10 facsim. on 6 pi.

When the actual number differs, add it in curves:
Ixxx {i. e. 83) pi., 8 maps.

b. As ascertained by count, giving the number in Arabic :

30 pi., 6 port., 3 map.s.

c. When there are two or more volumes and the plates, etc. , are
numbered separately in each volume, give the total in Arabic
figures, thus:

3 v. 40 pi.

3 V. X, xvl, xiv pi.

d. In cataloging an imperfect copy give in the collation the num-
ber of plates, etc., which the book should contain, and in a note
state the defects of the copy in question.

5. When the illustrations in the text include portraits, maps, facsim-

iles, etc., ^uhich form an important feature of the book and which
would not otherwise be brought out, they may be specified in
the collation as follows :

2 p. 1., 296 p. illus. (incl. ports., maps, facsims. )
iv, 348 p. illus. (incl. ports., facsim.) plates, maps.

When portraits or any other particular kind of illustrations occur
both in the text and in the form of plates, those in the text need
not be specified:

illus., ports.
not illus. (incl. ports.) port.

illus. (incl. maps) ports., facsim.
not illus. (incl. ports., maps) port., facsim.

6. For mathematical or mechanical diagrams use abbreviation "diagr."

not "illus."


1. Give the height of a book (of the cover if bound) in centimeters,
exact to one-half centimeter. Thus, if the exact height be

169°"" (m-y^-") write l?"".

170°"° (l?"™) l?""".

171°"° (17.1'=°') 17"™.

172"°> (17.2<"°) IT"^.

173mm (17.3em) l7^om_

174mm (17.4cm) 17Jc<n_

175mm (17_ 5cm) ]7;cm.

176°"" (U.Q''"') 17^°".

177mm h7.7cm) 17|cm_

178mm (17.8'=°'^ IS"".

179""^' (17.9™') 18"".

— 1*


COLLATION— Continued.

If it is desired to give the exact measurement of a plate, map, or
an extraordinary book (e, g. "microscopic" edition) give the size
in milhmeters; as,
271 X 345"'".

2. When books are ' * narrow, " " square, " or " oblong, ' ' or otherwise

of very unusual size, give both dimensions, as:
17 X 10°" (a narrow book, width less than Vs height)
17 X 14"™ (a square book, widtli more than •V4 height)
17 X 28°"" (an oblong book, width more than height)

3. When there are two or more volumes of the same work diflfeiing in

size write:

2 v. IS""" (v. 2: IS"'")

5 V. 25'"" (v. 1, 4: 23"'")

3 V. in 1. 22'=°' (v. 1-2: IQ""")

4. When several pamphlets or works of different sizes are bound

together write:

Haddonfield, N. J.

Grand centennial celebration, July 4th, 1876, at Haddonfield,
N. J. Programme. Philadelphia, W. Mann, printer [1876j

r4] p. IQ""". [ With (Clement, John] Revolutionary reminiscences of
Camden County. Camden, N. J., 1876. 25'""]

5. In the case of serials varying sizes may be indicated thus:

24 v. 18-24""".

The extra size of a given volume or volumes may be specified, when
practicable, in the contents or in a note.

6. When an atlas or a portfolio of plates accompanying any given

work is not to be cataloged separately, it is to be noted imme-
diately after the collation of the work itself.

a. When, as is usually the case, the atlas and the work are of dif-
ferent sizes write:

3p. 1., lOOp. illus. 25"'". and atlas of 40 pi. 27^"-".

4 v. 24"°>. and portfolio of 24 pi. 30"°.

ixp., 1 1., 360p., 1 1. front., illus. 18"'". and atlas. 23x25""".

5 V. 20""'. and atlas of 18 pi., 14 maps. 28""".

b. When they are of the same size write:

2 V. and atlas. 24""".

1 p. 1., vii, 400 p. and atlas. 26"'".


(Rule 2, printed April 20, 1903)

I. The series note is to be given immediately after the collation in the
form in which it occurs on the t.-p. Its omission from the title
is to be denoted by elision marks (...)

Hale, Susan.

. . . The story of Mexico, by Susan Hale. New York, G. P.

Putnam's sons; [Ctc, etc.] 1889.

xvi, 428 p. col. front., illus., fold. map. 20""". (The story of the
nations, ^v. 23])


SERIES NOTE— Continued.

Thilenius, G[eorg]

, . . Ethnographische ergebnisse aus Melanesien. Von Dr. G.
Thilenius . . . Halle, Druck von E. Karras; Leipzig, In com-
mission bei W. Engelmann, 1902-

V. illus., pi., fold. map. 32"'". (Novaacta. Abh. der Kaiserl. Leop.-
Carol. deutschen akademie der naturforscher, bd. lxxx, nr. 1- )

II. When the series is not given on the t.-p. the form in which it

appears is to be specified as follows :

1. When it occurs on a special t.-p., on the half-title, or on the

cover, write in the usual place :

a. {Added t.-p.: Les litteratures populaires de toutes les nations ...

t. XLIV)

b. {Half-title: ... Early English text society. Extra series, no. lxxxii.


c. {Half-title: Riverside edition. The writings of ... Whittier, v. 7)

d. {On cover: True stories of great Americans)

e. {On cover: The complete writings of Theodore Roosevelt)

Repeat the author's name in the series note when the latter
would otherwise be ambiguous, thus:

Perez Galdds, B[enitO] 1845-

Miau; por B. Perez Galdos. Madrid, Impr. de la Guir-
nalda, 1888.

432 p. ID"". {On cover: Novelas espanolas contemporaneas por
B. Perez Galdos)

If the authorship is seK-evident, omit the author's name ; as,
{Half-title: Complete works ... v. 8)

{Half-title: Complete works of William "Wordsworth, v. 8)

When the series entry is other than a title entry, i. e. an entry
under author, editor, publisher, society, etc., the latter should
be included in brief form in the series note, thus :

Hawes, Stephen, d. 1523?

The pastime of pleasure ... by Stephen Hawes . . - Lon-
don, Printed for the Percy society, by T. Richards, 1845.

2 p. 1., xii, 220 p. 19^"'". {Added t.-p.: Fercy society. Early Eng-
lish poetry ... 1846. vol. xviii)

2. When the information is obtained from publisher's list in the

book, or from outside sources, use brackets instead of curves; as,

(International scientific series, v. 15]

III. When the series title occurs both on the regular t.-p. and on a

separate t.-p. the following form is to be used:

Aust, Emil.

. . . Die religion der Romer. Von Emil Aust. Miinster i. W.,
Aschendorff, 1899.

viii, 268, (1] p. 24^"™. {Added t.-p.: Darstellungen aus dem gebiete
der nichtchristlichen religionsgeschichte. xiii)

Series title also at head of t.-p.



(Rule 3, printed Aug. 12, 1903)

1. When a book is a complete and independent publication, is not

bound with another work and not issued as part of a periodical,
series or other publication, the call number for the book is to be
written in the upper left corner of the catalog card.

2. When a book is bound with another work or issued as part of a

serial or other publication, and the latter is kept together as a
set, the call number is not to be written in the upper left corner
of the card but in the left margin opposite the series note or title
of the work with which the book in question is found.

Examples :

Conway, J[ames] J.

. . . The beginnings of ecclesiastical jurisdiction in the arch-
diocese of St. Louis, 1764-1776. By Rev. J. J. Conway, s. j.
St. Louis, The Society, 1897.

F461 40 p. illus. (incl. port., map) 23'='". (Missouri historical society. [Col-

.M66 lections, v. 1] no. 14)

Muntz, Eugene, 1845-1902.

. . . Recherches sur I'oeuvre archeologique de Jacques Grimaldi.
{In Duchesne, L. [M. 0.] Etude sur le Liber pontificalis . . .
^Q Paris, 1877. 231'=°'. p. 225-269)

Bibl. Bibliotheque des Ecoles fran^'aises d'Athcnes et de Rome, fasc. 1, ii.

3. Call numbers are to be placed on all series cards. When the series

is kept together write the call number in the upper left corner.
When the various works are separately classified and shelved
with the different subjects, the call numbers for th^ individual
works are to be placed in the left margin opposite the titles to
which they refer.

When the Library has two sets of a series, the first of which is kept
together and the volumes of the second are classified and shelved
separately according to their respective subjects, the call numbers
for the individual volumes of this second set are to be given on
the card or cards containing the summary of the set, thus:

The Library has a second set, the volumes of which are shelved accord-
ing to subjects, as follows :

Z154.A54 = v. 1.
GE135.S12 = v. 2.
GL254.G32 = v. 3^.

In listing the second set the titles of the individual volumes are not
to be repeated when the volume numbers are ascertainable.
When the volumes are not numbered, the second set is to be
listed in the briefest manner, by giving the call numbers of the
individual volumes in conjunction with author's name or brief
title. These cases are always to be referred to the reviser.



(Rule 4, printed Jan. 7, 1904)
The distinction between cataloging and the more strictly bibliographi-
cal work of annotation is not to be lost sight of. It should be borne
in mind that the ideal entry for the card catalog is the one in Avhich
everything (author, title, collation, necessary notes and added entries)
can go on a single printed card, which usually will carry as much
as the face of two or three manuscript cards, or of two cards with an
average number of added entries on the back. Naturally, certain
old and rare books, collected works and books covering a large num-
ber of subjects will need fuller treatment and consequently require
a second or third printed card. But reprints can not be treated with
the same degree of fullness, and long notes on modern works in gen-
eral are to be avoided.


(Rule 5, printed Jan. 7, 1904)

1. By classes. — Sections will be assigned for recataloging in the order

of their sequence on the shelves. The shelf-hst sheets for any
given subdi\dsion are to serve as a guide in the withdrawal of
cards from the official and pubhc catalogs. The following desig-
nations have been used in the shelf-list :

A check mark ( J ) above the entry word denotes that the work is rep-
resented bj' a ms. card or cards in the old author catalog only.

The abbreviation "cat." in the first column denotes that the card has
been printed, new numbers and subject headings assigned.

The abbreviation "T. C." denotes that a temporary entry has been
written for some pamphlet or ephemeral publication which, while
classified, is not to be regularly cataloged unless approved by the

N. B. — As a rule, no cards are to be withdrawn when titles are checked
."cat." or "T. C." The books are nevertheless to be removed from
the shelves in order that the section may be retained intact.

2. When cards have been printed, but the main card in the official

catalog shows that no subject has been assigned, or that only
one or more preliminary subject headings have been assigned
(indicated by the abbreviation "p. s.") and that call numbers
are to be changed, the procedure is as follows :

(a) All author and subject cards in the oflScial catalog, i. e. all cards

which contain shelf-marks, are to be withdrawn.

(b) The main card is to be compared with the book in order that attention

may be called to possible discrepancies and errors. If no actual
error is found and no subject headings are to be added, the changes
to be made are usually the following : 1. The shelf-mark* is to be
changed. 2. The author's name is to be inserted in the title in
the form in which it appears on the title-page 3. The imprint,
collation and series note are to be made to agree with the printed
rules (Suppl. rules 1-2, April 20, 1903, and 12, Aug. 30, 1905) The
cards are then to be forwarded to the section charged with addi-
tions and corrections of cards in the public catalog.

*In copying shelf-marks which contain a decimal figure in the section number,
write the decimal on a separate line, e. g. DA308 not DA308.5,




(c) When no subject or only a preliminary subject or subjects have been
assigned, the necessary headings are to be added, the letters
"n. s." being prefixed to each. The cards are thereupon to be
forwarded with the book to the reviser, in order to insure revision
of all new subject headings,

3. When the entry has not been printed, all cards from the old author

catalog, as well as from the official catalog, are to be -withdrawn.
In preparing the main card for printing it is to be submitted to a
careful revision by- the cataloger as well as the reviser. It is not
to be rewritten provided the necessary additions and corrections
can be made without impairing the legibility of the entry.

N. B. — Cards in the old author catalog marked with a "C" in the upper
right-hand corner are represented by typewritten copies in the official
catalog. In the latter any date earlier than Jan. 1, 1900, stamped on
the face of the card indicates that a copy is to be found also in the old
author catalog.

4. When books are missing the following method of procedure is to

be observed : If no other entry than the one in the old author
catalog is found, the cards are to be withdrawn and copied on
standard-size "temporary cards" for the public catalog as nearly
as possible in accordance with the present form of entry. The
old (large) card is to be retained as a memorandum and to be
turned over to the Chief of the Division. Abridged copies will
be made for the official catalog and card shelf- list. (Catalogers are
not to make these copies) The date on which the book is found
to be missing is to be penciled in the left margin of each card.

5. When works have been analyzed, care must be taken to withdraw

all added entries, analyticals and cross-references. In the old author
catalog, particularly Avhen the authors' surnames have been under-
scored in the contents, a search is to be made for analytical
entries. When these are found the reviser shall decide on one
of two courses :

(a) Analyticals to be witlidrawn and revised for printing.

(b) Analyticals to be withdrawn and copied for the public catalog, but

not to be revised for printing.

6. In cataloging a new accession of which the Library alread}'" pos-

sesses one or more editions, the latter are to be recataloged imme-
diately, provided they bear the shelf-marks of the new classifica-

7. Information of any kind concerning author, book, edition, etc.,

given on old cards, whether in the form of notes or incorporated
in the entry, must not be ignored in rewriting entries or adding
to them ; it is never to be canceled without being referred to a

Note. — The above will replace the corresponding rules of Sept. 28, 1901,
Dec. 26, 1901, Marcli 7, 1902, and Feb. 28, 1903.


ADDED ENTRIES {noi including subject cntj'ies '=' )

(Kule 6, printed Jan. 7, 1904)

Hereafter the added entries for joint authors, editors, translators, etc. ,
are to appear on the face of the printed card. Special care is there-
fore to be taken to write these entries on the back of the card in the
exact form in which they are to appear as headings in the catalog.
They should also be numbered, in black ink, in the order of their
importance, so that they may be easily distinguished from other
notes. The following abbreviations will be used :

joint author (not abbreviated)
compiler = comp.
editor = ed.

joint editor = joint ed.
illustrator = iilus.
publisher = pub.
translator = tr.

Examples :

Hill, Alfred E., joint author.
Hill, Arthur F., joint author.
Hayes, Matthew Horace, 1842- ed.
Bourqnelot, Louis Felix, 1815-1S()8.
Louandre, Charles Leopold, /». 1812.
jNIaury, Louis Ferdinand Alfred, 1817-1892.

Daughters of the American revolution. Ohio. Western Reserve chap-
ter, Cincinnati.
Chesnutt, Charles Waddell, 1858- reporter.
Vernet, Joseph i. e. Claude Joseph, 1712-1798, illus.
Hue, Jean Frangois, 1751-1823, illus.
Florence. Santa Croce {Monastery)


(Rule 7, printed Jan. 8, 1904— To supplement Cutter, § 33-35)

The following classes of geographic divisions are entered under the
name of the place, followed by the name of the country (not by the
name of the province or smaller division) :

1. City, town, borough, commune, etc.

2. County, "arrondissement," etc.

0. State, province, "departement," etc.

Examples :

Alexandria, Egypt.

Alexandria, Scotland.

Alpes, Hautes-, France {Dcpt.)

Alpes-Maritimes, France {Dcpt.)

Cork, Ireland {City)

Cork, Ireland {County)

Cumberland, Fng.

Victoria, Australia {Province)

Exceptions :

1. City, town, borough, commune, etc.

(a) Enter largest or best known city of its name without further desig-
nation, e. g.:

New York ( at]/)

Quebec {City)
If in doubt, follow with name of country.


















^Subject entries precede and are numbered in Arabic; added entries follow,
numbered in Roman.



Exceptions — Continued.

1. CiUj, toirn, borough, commune, etc. — Continued.

(b) Enter towns, etc., in the United States as follows :
Bayonne, N. J.
not Bayonne, U. S. {N. J.)

2. County, " ari^ondissement," etc.

Enter counties in the United States as follows :
Washington Co., Ohio.
Washington Co., Pa.
Washington Co., Vt.

Two or more places of the same name in a given country or state are
to be distinguished by the addition, in curves, of the name of the
province, "departement, " county, etc., of the place in question, e. g.:

Athies, France {Aisne)

Athies, France {Pas-de- Calais)

Athies, France (Somme)

Bradford, Eng. {Devonshire)

Bradford, Fng. {Northumberland: Berwick-upon-Tiveed div.)

Brsidiord, Eng. {Northumberland: Wansbeck div.)

Bradford, Eng. { Yorkshire)

Templemore, Ire. { Co. Mayo)

Templemore, Ire. { Co. Tipperary)

Victoria, Can. (^Alberta)

Victoria, Can. {B. C.)

Washington, Eng. {Durham)

Washington, Ohio (^Fayette Co.)

Washington, Olvlo {Guernsey Co.)

TREATIES, and negotiations udth foreign powers.

(Rule 8, printed Jan. 8, 1904— Augmenting A. L. A. rules, Advance edition, § 13)

Enter treaties under the first party named on the title-page, with sub-
heading : Treaties, etc. , and with added entry under the other party
or parties. References are to be made from the name of the place
when the treaty is commonly called by that name, and from any
other usual appellation.

Added entries are to be made, when necessary, for the countries, with
sub-headings : Dept. of state; Foreign office; MinisCere des affaires
etrangeres, etc., and for editors, compilers, translators, etc.

The entries under the different countries are to be arranged in two

1 3

Online LibraryLibrary of Congress. Catalog DivisionSpecial rules on cataloging, to supplement A.L.A. rules--advance edition. 1-21. Issued for the use of the Catalog division of the Library of Congress → online text (page 1 of 3)