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3 0864 1004 2901 1



ISP NEWS AND VIEWS



STATE DOCUMEtlTS COLLECTiN

JAN 9 1989



MONTANA STATE LIB.^Af^Y

1515 E. 5th AVE.
HELENA, MONTANA 50S2O



A PUBLICATION OF THE INFORMATION CENTER BUREAU

MONTANA DEPARTMENT OF ADMINISTRATION

INFORMATION SERVICES DIVISION

MAY, 1985



ADMINISTRATOR MIKE TREVOR

INFORMATION CENTER BUREAU CHIEF DARRELL HAGEN

CENTRAL OPERATIONS BUREAU CHIEF PAUL RYLANDER

TELECOMMUNICATIONS BUREAU CHIEF TONY HERBERT

SYSTEMS DEVELOPMENT BUREAU CHIEF JEFF BRANDT



THIS ISSUE CONTAINS:

IBM TERM CONTRACT PRICE REDUCTION

PERSONAL COMPUTERS AND OFFICE AUTOMATION

COMPUTER TRIVIA




EDITOR:

TERI LUNDBERG



CONTRIBUTORS:

DAVE MARSHALL

DARRELL HAGEN

WENDY WHEELER

LEO LASALLE

RAY LEEDS

JOE BEAUSOLEIL

DAVE SMITH

RON ARMSTRONG

JACK SLEVIN

STEVE WARD

MARY OLSON

DENNIS SHELINE



600 COPIES OF
THIS PUBLIC DOCUMENT
WERE PUBLISHED AT
AT ESTIMATED COST
OF 160.00



DISTRIBUTION COSTS
ARE APPROXIMATELY
$16.00.



Isd
News And Views



TABLE OF CONTENTS



MAINFRAME: PAGE

VSAM TIP

4381 REMINDER

CICS RELEASE 1.6

SYSTEM SUMMARY

PROGRAMMING LANGUAGES

DATA MANAGEMENT SOFTWARE 2

STATISTICAL SOFTWARE 2

DATABASE MANAGEMENT SOFTWARE 2

OTHER SOFTWARE 2

TELEPROCESSING MONITERS 3

NETWORK RECONFIGURATION 3

MICROCOMPUTER:

TERM CONTRACT DEADLINE 4

IBM TERM CONTRACT PRICE REDUCTION 4

AT&T PRICE REDUCTION 4

INFORMATION CENTER SERVICES 4

PERSONAL COMPUTERS 5



GENERAL NEWS:

COMPUTER TRIVIA 8

UPDATED TELEPHONE DIALING PLAN 8

INCREASING YOUR COMPUTER VOCABULARY 8

MINI SEMINARS 9



TRAINING SCHEDULE:



DATE: MAY 8. 1985



10



MAINFRAME SECTION



VSAM TIP



The latest release of VSAM (Virtual Storage Access Method) automatically does
a verify at open time. There is no need to run a verify on a VSAM file. This
allows you to eliminate this step in your job stream and saves you processing
costs .



4381 REMINDER

The 4381 is to be used ONLY for the following applications.

IDMS TEST CENTRAL VERSION

TESTCICS

TSO for accessing the IDMS TEST CV ONLY.

Batch applications accessing IDMS TEST databases.

ALTER

Using the 4381 for other purposes degrades the system and ties up resources,



NEW CICS RELEASE

Production CICS was upgraded from release 1.5 to 1.6.0 on Friday, March 29,
1985.

This upgrade was necessary because we are planning to install ACF2 Security
under CICS. ACF2 Security will not run under CICS version 1.5. Also, this
upgrade standardized the CICS regions.



SYSTEM SUMMARY

The following is a list of programming languages, software, and teleprocess-
ing monitors available on the IBM 3033 central computer. For more informa-
tion, contact the Information Center at 444-2973.



Programming Languages

1. VS/COBOL. The virtual storage version of COBOL which is an English-like
algorithmic language designed primarily for business data processing
applications .

2. FORTRAN/VS. An algorithmic source language used primarily to express
mathematical terms and for solving mathematical data processing applica-
tions .

3. ASSEMBLER. OS Assembler H, Version 2

page 1



4. PL/1. (Programming Language One). A powerful programming language for
advanced higher level language applications and systems. PLl Optimizing
Compiler is installed.



Data Management Software

1. DYL260. A combination of data management system and report writer. Can
handle multiple retrieval functions and allows non-data processing per-
sonnel to prepare reports on demand.

2. CULPRIT. A retrieval and report generator utility for data files and
IDMS Databases.



Statistical Analysis Software

1. SAS. Statistical Analysis System with Econometrics and Time Series and
Full Screen Product.

2. SPSS. (Statistical Program for the Social Sciences). An integrated sys-
tem of computer programs for the analysis of statistical data.

3. BMD and BMDP. UCLA Health Computing Center statistical packages for the
biological sciences. Versions through 1977.



Database Management Software

1. IDMS. (Integrated Data Management System). The basic DBMS software for
building databases, and for providing recovery mechanisms, data security
and integrity.

2. IDD. (Integrated Data Dictionary). Contains data descriptions and re-
lationships between records. Can be used in database and non-database
files .

3. OLQ. (On-Line-Query) . An online reporting system for producing simple
or complex reports from an IDMS database by means of search criteria.
Requires IDMS background.



Other Software

1. ADS/ONLINE. Application Development System. It allows users to develop
and execute online applications.

2. ATMS. Mainframe Word Processing Software.

3. PANVALET. Program Library Utility.

4. CAPEX. COBOL Optimizer.

5. SDSF. Spool Display and Search Facility.

page 2



Teleprocessing Monitors

1. CICS. f Customer Information Control System) Release 1.6. IBM program
product. Provides the interface between the Virtual Telecommunications
Access Method (VTAM) and the user application program while supervising,
controlling or verifying the operation of the application program.

2. TSO/ISPF. (Time Sharing Option /Interactive System Productivity Fac-
ility). Online job submittal, entry and edit program.



TELEPROCESSING NETWORK RECONFIGURATION

Information Services Division is in the process of reconfiguring the state
data communications network. This is a very large task and enormously com-
plex. The reasons for the reconfiguration are to put the network in a better
position for expansion and the consolidation with the Department of Justice
Law Enforcement Network. With any project this complex, there are bound to
be and there have been some problems. We are attempting to keep the service
interruptions to a minimum.

Network Control has at least two people traveling the state doing installa-
tions and have been short staffed. They will probably be for another month.
We know this combined with modem and line switching can effect the end-user.
We are trying to keep up with all new installation and changes here in Helena
and so far have done fairly well. We have about one month left in the recon-
figuration.

Please be patient and accept our apologies for the interruptions. We are do-
ing the best with the resources available. We will try to keep the impact at
the lowest possible level and with a minimum of down time. Please remember
that in the end the network will be in a better position to accommodate your
needs. Thanks for your cooperation and help.

If you have any questions or comments, contact Dennis Sheline at 444-2869.



page 3



MICROCOMPUTER SECTION



TERM CONTRACT DEADLINE



If you want to order equipment from the term contract using FY85 funds, your
purchase order and justification must be sent to Mary Olson in the Resource
Management Unit by June 14, 1985. This deadline will allow ISD time to re-
view and approve requests before the June 30th deadline.



IBM TERM CONTRACT PRICE REDUCTION



IBM has announced a series of price reductions on equipment available from
the terra contract. The price changes are as follows:



Machine


Type


Model


Description


Purchase
Old


Price
New


5150




176


PC System Unit/Keyboard - 256K/
Two Dual-Sided Diskette Drives


$1694.00


$1606.50


5160




086


PC/XT System Unit/Keyboard-
256 K/lOMb Fixed Disk Drive/
One Dual Sided Diskette Drive


$3076.50


$2726.50


5161




001


PC Expansion Unit


$2016.00


$1809.50


5161




002


XT Expansion Unit


$1603.00


$1463.00


Feature


Numb


er








2500






10 Mb Fixed Disk


$976.50


$836.50


2501






Fixed Disk Adapter


$413.00


$346.50



AT&T PRICE REDUCTION



AT&T has announced price reductions on some term contract items. For more
details, contact John Cook from AT&T at 449-6600.



INFORMATION CENTER SERVICES



The Information Center maintains expertise on microcomputers, spreadsheets,
word processors, end-user computing support, other application packages, and
training.



Microcomputer Support from the Information Center



The Information Center supports the following microcomputer software pack-
ages .

• CROSSTALK XVI - asynchronous communications package

page 4



WORDPERFECT Version 4.0 - word processing package

PFS: FILE and REPORT - file management system

LOTUS 1-2-3 - spreadsheet package

PC-DOS and MS-DOS - microcomputer operating system

upport includes:

The above software can be purchased from the Information Center.

Installation is included in the purchase price.

Demonstrations are available.

Staff members are available to answer technical questions and assist in
problem resolution.

Training for this software is provided through the ISD training program.
The current class schedule is listed in the "Training Schedule.

Diskette Tutorials Available on loan from the Information Center include:

• Displaywrite II - word processing package

• MS-DOS - microcomputer operating system

• Typing Instructor - improve your typing skills

Additional tutorials will be available in the future. Contact the Informa-
tion Center at 444-2973.

PERSONAL COMPUTERS AND OFFICE AUTOMATION

As we become more dependent upon computers, we have also become more vulner-
able to the loss or damage to our computer systems and the information they
contain. Significant security related procedures are in effect at the cen-
tral computer site administered by the Information Services Division of the
Department of Administration. Unlike host mainframe computers, these mini-
computers and PC's are tools for individual users; they are compactly pack-
aged as stand-alone systems and are transportable. The special combination
of characteristics and capabilities which makes PC's such valuable produc-
tivity tools - large data processing capability, ease of use and compact size
- also makes them a prime target for unauthorized access and use. To mini-
mize the potential for misuse and security violations, ISD has published this
document of suggested practices.

User Responsibility

Every user of a PC is responsible for protection of the data which the PC
stores, processes or transmits. Physical access to a PC does not authorize

page 5



one employee to browse casually through another employee's data. All PC's
purchased by the State of Montana remain state property and are to be used
only for authorized activities. The State of Montana honors all licenses,
copyrights, patents, restrictions and terms and conditions associated with
commercial, proprietary computer software. Employees are not authorized to
use, copy, modify or transfer purchased computer programs except as provided
by the license, contract, or purchase agreement. "Pirating" (making unau-
thorized copies of software) is a violation of copyright laws and state
policy.

Responsibility for the hardware, software and data involved with automation
lies with the management of the agency owning, collecting and maintaining
those resources .

Each Department of State Government has assigned individuals responsible for
controlling access to their computerized data. These agency security offi-
cers are familiar with access controls required for the data and should be
made aware of all resources being procured. Anyone not familiar with their
departments security practices can get assistance by contacting the Depart-
ment of Administration, Information Services Division Central Security
Officer at 444-2860.



Checklist of Security Considerations

1. Physical Security

Any agency owning/operating PC equipment should take precautions to pro-
tect it from theft and physical damage. Protecting PC equipment is no
different than protecting other office equipment except that the costs
and their desirability are usually higher. A variety of lock-down de-
vices are available which attach the PC and its components to other of-
fice furniture preventing easy theft and protect it from power surges and
static electricity.

To prevent unauthorized use, you usually control access by locking the
terminal or placing it in a separate room or control the power source.
Theft prevention is a big problem, especially with PC's as a ready market
makes these systems attractive targets.

2. Access Control

The public is becoming very concerned about privacy. Privacy is the
right of individuals to decide what information they wish to share. Pri-
vacy laws have been passed in many states and at the federal government
level. Most of these laws provide the following:

• Letting people know what information is being kept and how it is sup-
posed to be used.

• A means of review and correction by the individual.

• Prohibiting the record keeper from giving information to others
without proper authorization.

• Establishing a legal obligation on the part of the record keeper to
maintain accuracy and prevent misuse of the information.



page 6



Supervisors and managers must ensure that only properly trained person-
nel operate a PC. Untrained persons are likely to create problems which
could damage or destroy data and programs. When multiple users share a
PC, the system Administrator must establish rules and controls to ensure
that state information and equipment are properly handled. Each user is
to be given access only to information for which he or she has a legiti-
mate need. This can be accomplished either through physical control of
data and program diskettes or through the use of software and hardware
devices .

It is recommended that all PC media be locked in a desk or file cabinet
when not in use. The proper storage of diskettes will prevent accidental
damage to the media and the loss or theft of data and programs.

3. Network Controls

Networks of PC's require special considerations and agency management
should take special precautions. The centralized computer facility con-
trols access to its facility using software and hardware specifically de-
signed for that purpose. Access is allowed on a controlled, validation
basis .

For approval of outside access, contact the Department of
Administration, Information Services Division.

4. Contingency Planning

Agency management should ensure that an organization will continue to
function even if the PC equipment or data is destroyed or becomes una-
vailable. Backup plans should be made that ensure proper procedures are
in place that provide protection for your vital records and programs.
Backup copies of essential records should be stored in a location away
from the primary use areas.

Equipment backup can be easily handled within state government if stand-
ardized equipment is installed that can be shared by all users.

5. Documentation

PC-generated applications should require complete documentation so that
they can be easily recreated if destroyed. Documenting procedures is
time consuming, but the possible loss of key information and processing
potential justifies the effort.



page 7



GENERAL NEWS



COMPUTER TRIVIA

Did you know that there are approximately 1116 terminals hooked up to the
state network, including the justice network?

The first large-scale electronic digital computer was completed in 1946. The
computer was called the ENIAC (Electronic Numberical Integrator and
Computer). The ENIAC contained 18,000 vacuum tubes, weighed 30 tons, occu-
pied a space 30 by 50 feet, and executed 333 instructions per second. The
current state central computer was installed in 1981, uses solid state logic
circuits, weighs 8150 pounds, is approximately 420 square feet, and executes
4,300,000 instructions per second. The 3033 is 13,000 times faster than the
ENIAC.



UPDATED TELEPHONE DIALING PLAN

In April, a new dialing plan was implemented for information calls. To get
information, dial 9-1-411 or 9-1-555-1212. Long distance information calls
are dialed preceded by 8, the area code and 555-1212.

Mountain Bell has increased the cost for information calls to $.30 per call.
Therefore, each local information call will be billed back to the extension
at a $.30 per minute flat rate.

Toll free numbers, 800 calls, are dialed preceded by 8.

Class of Service 4, C0S4, phones, dial 8+0 for Bell operator assistance.

For further information, please call the Capitol Operator at extension 2511.



INCREASING YOUR COMPUTER VOCABULARY



Data Network

- Often referred to as the state network or computer network; This net-
work allows data to be sent/received from remote locations; It links
various governmental locations to the central data center in Helena.
It consists of two parts: devices that perform processing functions
including exchanging data between computers and the communications
link. This communications link is the means for exchanging data such
as telephone lines.

Microcomputer

a smaller computer; includes a Central Processing Unit (CPU),
memory, and power supply



page 8



Mainframe/Central Data Center/IBM 3033/Host Computer/Central Computer

- Department of Administration's Central Computer A large computer
operated by Information Services Division located in the Mitchell



operated by
Building in Helena.



MINI SEMINARS

Tcn • .^ntnniHno its series of FREE, short mini seminars during May and
June All sessions wUl be held in Roo^ 14 of the Mitchell Building. No pre-
registration is Necessary and a broadcast message will go out as a reminder.

gpSP May 16, 1985 10 a.m. - noon

For anyone submitting jobs thru SPF, this mini will demonstrate how to
use sSsr to track submitted jobs thru the system, display job output,
re-route output for printing and purge unwanted jobs.

. On-I.ine Authorization System May 29, 1985 10 a.m. - noon

Users storing data on disk must have authorized space on the cen-
tral system This session will teach use of the "On-line Dataset Author-
ization System" and the allocate function of SPF so that users can create
space without going thru ISD.
. SPF Utilities June 5, 1985 10 a.m. - noon

This session demonstrates the four most used functions of the SPF Utili-
ties (Option 3): Library, Dataset, Move/Copy and Catalog.



page



TRAINING SCHEDULE.



MAINFRAME CLASSES

INTRODUCTION TO DYL260 (ISD50): presented by Gary Wulf of the Informa-
tion Center

DATE: May 22-May 23, 1985

TIME: 9:00 a.m. to 4:00 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

COST: $100.00

LIMIT: 10

PREREQUISITE: Basic Terminal Skills or equivalent. JCL helpful

but not required

CANCELLATION DATE: May 15, 1985

DYL260 is three software packages in one: an extended utility, a data manage-
ment system, and a report writer. Though normally a compile, load and go
system, you may also store compiled programs in an executable library and run
without recompilation if you wish, passing data to the program at run time.

Although it has the power and flexibility of a programming language, DYL260
is not intended as a replacement for an installation's standard programming
languages. It is intended as a supplementary tool.

A DYL260 program can usually b. coded (by providing parameters in fixed for-
mat) in a fraction of the time it takes to do the same problem in COBOL. It
is ideal for those situations that require a quick response solution, such as
one-time reports and file recoveries. It is equally useful in day-to-day da-
ta processing functions, such as file to file copy and backup, file dumps,
and test file generation.

CICS COMMAND LEVEL PROGRAMMING (ISD45) :presented by Ron Armstrong

and Colin Jenkins of Technical Services

DATE: June 17 - June 21, 1985

TIME: 8:30 a.m. to 4:00 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

COST: $150.00

LIMIT: 8

PREREQUISITE: Basic Terminal Skills or equivalent terminal expe-

rience, COBOL experience, and CLEVEL, IIS class on
command level programming (self-paced, approx. 20
hours)

CANCELLATION DATE: June 10, 1985

This class is structured to teach the basic skills necessary to design, code
and test CICS programs. In addition to covering the basics of command level
coding itself, an emphasis will be placed on workable examples and standards
as they exist in the ISD Data Center. Class projects will give each student
experience in designing, coding, modifying, testing and debugging an actual
CICS transaction. It is assumed that all students are proficient in batch
type programming.



page 10



The following manuals are included in the class fee:

• CICS Version 1, Rel. 6, Application Programming Primer Volume 1
(5740-XXl)

• CICS Version 1, Rel. 6, Application Programming Primer Volume 2
(5740-XXl)

The following manuals must be provided by the student. If they are unavail-
able through your agency, they can be purchased through the Information Cen-
ter.

• CICS Application Programmers Reference Manual $33.00

• CICS Program Debugging Reference Summary $1.90

Please call Wendy or Sheila at 444-2973 to sign up for the IIS prerequisite
or purchase manuals.



BASIC TERMINAL SKILLS (ISD12): presented by Wendy Wheeler of the Infor-
mation Center

DATE: June 28, 1985

TIME: 8:30 a.m. to 4:00 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

COST: $50.00

LIMIT: 8

PREREQUISITE: 3270nd (IIS class on terminal operation)

CANCELLATION DATE: June 21, 1985

Lf.-rn the basics of using a computer terminal. Become confident manipulating
data using the SPF editor. Learn how to use the more common SPF Utilities.
Know how to check your job status and output using SDSF. This course is a
prerequisite for many other ISD classes.



page 11



MICROCOMPUTER CLASSES

BEGINNING MICROCOMPUTER SKILLS (OA02) : presented by the staff of the

Information Center

DATE: June 24, 1985

CANCELLATION DATE: June 17, 1985

DATE: June 27, 1985

CANCELLATION DATE: June 20, 1985

TIME: 8:30 a.m. to 4:30 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

COST: S50.00

LIMIT: 8

PREREQUISITE: None

This course will give participants brief hands on experience with microcom-
puters. Topics to be covered:

The machine

The operating system

Word processing

Spreadsheets and graphics

Data management

Communications

All class time will be spent using microcomputers and software. The partic-
ipant will learn what microcomputers can do and how to approach them. They
will become familiar with the system. This course or its equivalent will be
a prerequisite for many future microcomputer courses.



INTRODUCTION TO LOTUS 1-2-3 (0A12): presented by Wendy Wheeler of the
Information Center

DATE: June 25, 1985

TIME: 8:30 a.m. to 4:30 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

CANCELLATION DATE: June 18, 1985

COST: $50.00

LIMIT: 8

PREREQUISITE: Beginning Microcomputer Skills (OA02)

This course is designed for anyone with little or no previous 1-2-3 or micro-
computing experience.

Introduction to LOTUS 1-2-3 will concentrate on 1-2-3 spreadsheet commands,
design and basic what-if analysis. The more advanced features such as macro
programming, one and two-way sensitivity analysis tables and database com-
mands will be covered in the advanced course.

Class format consists of lecture and hands-on practice followed by lab time
for further experience.



page 12



LOTUS 1-2-3 Advanced Features (OA21): presented by Ron Heilman of the In-
formation Center

DATE: June 26, 1985

TIME: 8:30 a.m. to 4:30 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

CANCELLATION DATE: June 19, 1985

COST: $50.00

LIMIT: 12

PREREQUISITE: Introduction to LOTUS (0A12) or equivalent know-
ledge and Beginning Microcomputer Skills (0A02)

This course is designed for anyone who is using 1-2-3 for basic spreadsheet
work. Features not covered in the introductory class will be included. Ad-
vanced features such as macro programming, one and two-way sensitivity analy-
sis tables and data base commands will be covered in detail.

Class consists of lecture, hands-on practice, lab work or question and answer
period if time permits.



INTRODUCTION TO PFS: FILE AND REPORT (OA30): presented by Wendy

Wheeler of the Information Center

DATE: June 3, 1985

TIME: 8:30 a.m. to 4:30 p.m.

PLACE: ISD Education Center, Room 14, Mitchell Building

COST: $50.00

LIMIT: 8

PREREQUISITE: Beginning Microcomputer Skills (0A02)

CANCELLATION DATE: May 29, 1985

Note: The PFS class scheduled for May 17 has been postponed to this date.

PFS: FILE and REPORT are two easy to use, interrelated software packages.

FILE allows you flexibility in storing and retrieving information. Format
design is simple and the program allows you to review, update, or print se-


1

Online LibraryMontana. Dept. of Administration. Information ServISD news and views (Volume MAY 1985) → online text (page 1 of 2)