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Biennial report of the North Carolina State Library (reorganized July 1, 1956) [serial] (Volume 1966/68) online

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THE LIBRARY OF THE

UNIVERSITY OF

NORTH CAROLINA

AT CHAPEL HILL




THE COLLECTION OF
NORTH CAROLINIANA



CO27.5
N87I

1966/68-
1970/72



'/NIVERSITY OF N.C. AT CHAPEL HILL



00034021727



FOR USE ONLY IN
THE NORTH CAROLINA COLLECTION




Digitized by tine Internet Arciiive

in 2010 witin funding from

Ensuring Democracy tiirough Digital Access (NC-LSTA)



http://www.archive.org/details/biennialreport196668nort



SIXTH BIENNIAL REPORT
OF THE





STATE UBRARV



(Reorganized July 1, 1956)




July 1, 1966-June 30, 1968

Raleigh
North Carolina



SIXTH BIENNIAL REPORT



OF THE



MTH mmu

STATE LIBRARY



(Reorganized July 1, 1956)




July 1, 1966-June 30, 1968



Raleigh
North Carolina






LETTER OF TRANSMITTAL

Raleigh, North Carolina

To His Excellency Robert W. Scott

Governor of No7^th Carolina, Raleigh

My dear Sir :

We have the honor to submit to you the sixth biennial report
of the North Carolina State Library covering the biennium
ending June 30, 1968. This is in compliance with the General
Statutes of North Carolina, Chapter 125.

Respectfully submitted,

Mark M. Lindsey, M.D.
Chairman, North Carolina
State Library Board



TABLE OF CONTENTS

Page

Service and Organizational Chart 6

Board Members and Administration 7

Appropriations and Expenditures — State Funds 8

Appropriations and Expenditures — Federal Funds 9

Narrative Report 12

Changes 13

Miss Snyder's Death 14

Legislative Commission 15

Library Development Study 16

Total Coverage 17

Nev^ Buildings 18

Other Extension Services 18

Moving Films to Raleigh 20

Archives and History-Library Building 20

Special Services Division 22

Reference Services Division 24

Technical Services Division 25

Processing Center 26

A Good Biennium Anyway 26

The Future 27



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North Carolina State Library 7

NORTH CAROLINA STATE LIBRARY

Archives and History — State Library Building
109 East Jones Street, Raleigh
BOARD

Appointed by the Governor:

Mark M. Lindsey, M.D., Hamlet, Chairman

Term Expires 1971

Paul S. Ballance, Winston-Salem, Vice Chairman

Term Expires 1969

Richard C. Erwin, Sr., Winston-Salem Term Expires 1969

Mrs. James B. Neal, Hickory Term Expires 1973

Mrs. T. T. Potter, Beaufort Term Expires 1971

Mrs. Gordon Tomlinson, Mocksville Term Expires 1973

Ex Officio:

Dr. a. Craig Phillips, Raleigh
Dr. Jerrold Orne, Chapel Hill

STATE LIBRARIAN— Philip S. Ogilvie

ASSISTANT STATE LIBRARIAN— Elaine von Oesen

BUDGET, PERSONNEL, AND PURCHASING OFFICER-
MRS. Ruby B. Holloway

SECRETARY TO STATE LIBRARIAN-
MRS. Betsy N. Pearce

SECRETARY TO ASSISTANT STATE LIBRARIAN-
MRS. Pauline C. Hartofelis



Sixth Biennial Report



APPROPRIATIONS AND EXPENDITURES



State Funds



North Carolina
State Library



State Aid to
Public Libraries



1966-67 1967-68 1966-67 1967-68



Salaries — Officers

Salaries — Staff

Supplies

Communication

Travel

Printing and Binding

Repairs and Alterations

General Expense

Per Diem and Expense — Members

Equipment

Books

Grants to Counties and Regions

TOTAL EXPENDITURES

Estimated Receipts

TOTAL APPROPRIATIONS



$ 14,500

165,883

2,836

6,050

986

7,816

197

310

574

1,516

34,026

$234,694

10,662

$224,032



$ 15,250
190,377
2,776
7,301
1,458
5,362

59:

322

521

4,751

44,619



41,188

499

125

2,174

51

53



$273,333



17,075



$256,258



227



686,250



$730,567



$730,567



36,750

499

125

2,417

80

48



258



736,250



$776,427



$776,427



North Carolina State Library



APPROPRIATIONS AND EXPENDITURES



Federal Funds



PUBLIC LIBRARY SERVICES



Salaries — Staff



Supplies

Communication

Travel

Printing

Repairs

General Expense

Equipment

Books

Grants to Counties and Regions

Contributions to Retirement and Social Security-
Grants for Scholarships

TOTAL PUBLIC LIBRARY SERVICES



1966-67



PUBLIC LIBRARY CONSTRUCTION

Supplies

Communication

Travel

General Expense

Grants to Counties and Municipalities

Transfer to Services Program for Overhead



$ 59,172

1,504
2,978
3,703
1,708
800
3,254
3,332
26,746
585,687
6,871
22,458
717,713



1967-68



695,370



TOTAL PUBLIC LIBRARY CONSTRUCTION



695,370



$ 66,659

2,480

4,025

3,070

108

267

2,050

9,258

1,998

686,091

7,813

16,725

800,544



50

100

119

466

1,073,459

2,190

1,076,384



10



Sixth Biennial Report



APPROPRIATIONS AND EXPENDITURES
Federal Funds — Continued





1966-67


1967-68


INTERLIBRARY COOPERATION






Supplies


11


434


Communication


100


3,588


Travel


888
52


167


General Expense


24,762


Transfer to Services Program for Overhead




1,275


TOTAL INTERLIBRARY COOPERATION


1,051


30,226


STATE INSTITUTIONAL LIBRARY SERVICES






Salaries — Staff




6,705


Supplies




30


Communication




25


Travel




369


Grants to State Institutional Libraries




34,000


Contributions to Retirement and Social Security




748


Transfer to Services Program for Overhead




894


TOTAL STATE INSTITUTIONAL

LIBRARY SERVICES




42,771


LIBRARY SERVICES TO PHYSICALLY
HANDICAPPED






Salaries Staff




3,856






30


Communication


50


55


Travel


118


187




982






13,200


Contributions to Retirement and Social Security




444



North Carolina State Library



11



APPROPRIATIONS AND EXPENDITURES



Federal Funds — Continued



Equipment

Books

Transfer to Services Program for Overhead
Transfer to State Institutional Library Services

Program for Overhead

TOTAL LIBRARY SERVICES TO

PHYSICALLY HANDICAPPED



PROCESSING CENTER

Salaries — Staff

Supplies

Communication

Travel

Motor Vehicle Operation

Repairs and Alterations

General Expense

Insurance and Bonding

Contributions to Retirement and Social Security

Equipment

Books

TOTAL PROCESSING CENTER

TOTAL EXPENDITURES

ESTIMATED RECIPTS

Balance Previous Year



1966-67



168

63,683

15,851

605



21

1,076

19

92

7,189

1,012

350,020

439,568

1,853,870

$1,895,685

127,139



1967-68



2,272
5,365
1,191

5,633

33,215

77,465

18,968

1,355

39

36

1,308

2,075

99

8,917

4,148

455,948

570,358

2,628,774

$2,708,593

$ 168,955



12 Sixth Biennial Report

SIXTH BIENNIAL REPORT OF THE

NORTH CAROLINA STATE LIBRARY

July 1, 1966— June 30, 1968

Having made total development of all of North Carolina's
resources the emphasis of his administration, Governor Dan K.
Moore set the theme for the sixth biennium of the North
Carolina State Library. Libraries are essential members of any
team dedicated to concepts of total development, and the State
Library, because of its special relationships to state, local and
federal governments, acknowledged unequivocal involvement in
pursuance of the goals of the governor.

Thad Stem, Jr., chairman of the North Carolina State Library
Board during the first year of the biennium, took the message
of total involvement in total development to library related
meetings throughout the state. Dr. Mark M. Lindsey who fol-
lowed him as chairman did likewise. Encouraged by their example
and the interest and enthusiasm of the entire State Library
Board including Mrs. James B. Neal who succeeded Stem on the
board in 1967 and Mrs, Bemice Kelly Harris who resigned from
it because of illness early in 1968, the St.ite Librarian, his
associate. Miss Elaine von Oesen, and the entire staff of the
State Library labored wholeheartedly throughout the biennium
to make it completely relevant to the goals of total development
in North Carolina.

As often happens, however, wholehearted dedication met with
unexpected frustrations. The planned removal of the Regional
Library for the Blind from the Mansion Park Building to new
quarters at 1124 Hillsborough Street took place in August, 1966,
with minimum interruption of service, but the unforeseen move
of the rest of the State Library just a few months later was
crippling.

The biennium was hardly one-third gone when notification was
received of the necessity of moving the State Library to
temporary quarters so the Library Building on Morgan Street
could be remodeled to house the newly created State Court of
Appeals. Quarters to serve the State Library until completion



North Carolina State Library 13

of the new Archives and History-Library Building on East Jones
Street were found at 1161/-2 West Hargett Street over and behind
a furniture store. The move itself was affected in May and June,
1967, with inadequate equipment and inexperienced help. Neither
service as usual nor service as planned has been possible as a
result of this combination of circumstances, but service has been
rendered insofar as possible, and some new services and service
related changes have been initiated.

CHANGES

Of particular significance prior to the big move was official
designation effective August 1, 1966, of Miss Elaine von Oesen
as Assistant State Librarian, a position the duties of which she
had been performing and which include responsibilities to ex-
tension functions of the State Library and to administration of
state and federal aid programs. Miss Frances Gish was then
promoted to the position of Chief Library Consultant with its
obligations to participation in overall planning of the State
Library program especially as it relates to public library
development.

A second major change came after the move in the creation
October 1, 1967, of a Special Services Division with responsi-
bilities for library services to residents of state institutions and
to visually and physically handicapped residents of both North
Carolina and South Carohna. This new division focused on areas
of need long neglected because of limited means and staff. The
former Regional Library for the Blind was one component of it.
A subsection of the Extension Services Division was another.
Federal funds available in FY 1968 under Titles IV-A and IV-B
of the Library Services and Construction Act (LSCA) beckoned
both to extend and expand as functions of a division created for
and dedicated to the provision of library services to citizens in
circumstances out of the ordinary.

Also notable among new developments in service in the bien-
nium was IN-WATS (Inward Wide Area Telephone Service)
Reference Service through which 70 public library headquarters
across the state received toll-free telephone access to the Refer-
ence Services Division of the State Library. IN-WATS coupled



14 Sixth Biennial Report

with TWX (Teletypewriter Exchange Service) Service between
the State Library and the Duke University Library as well as
between each of them and the Interlibrary Center at the Uni-
versity of North Carolina Library in Chapel Hill has been an
important step towards making all of the state's library re-
sources work for all of its citizens rather than for one or another
segment of them. A more detailed description of this service
may be found in an article, "What's WATS?," in Popular
Government, June, 1968, where it is noted that this service
begun February 1, 1968, with substantial support under LSCA
Title III became in just a few months an important link in the
Medical Library Extension Service of the Association for the
North Carolina Regional Medical Program in addition to be-
coming indispensable to effective service in smaller public
libraries and a useful adjunct to service in larger ones.

A further service development of special import was the
appointment May 15, 1968, of Miss Nancy Wallace as Young
Adult Services Consultant on the staff of the Extension Services
Division. This was a first and fundamental step towards meeting
a basic need of North Carolina's public libraries, namely the
development and strengthening of library services to children
and young adults by training librarians to work with youth and
to select books and related materials for collections of special
appeal and usefulness to them.

MISS SNYDER'S DEATH

Regrettably the significant addition of a specialist in services
to young adults was preceded only a few weeks by the death
of Miss Phyllis Mai Snyder who had been particularly interested
in such expansion and specialization in consultant services. Miss
Snyder died April 2, 1968, after a long and painful illness. She
had been with the Extension Services Division since December 1,
1956, and had served as a general Library Consultant in western
and piedmont areas of the state.

Her untimely death following Miss Madge Blalock's transfer
from the Extension Services Division to the Special Services
Division and followed by the resignation of Herschel V.
Anderson, Audio-Visual and General Library Consultant, to



North Carolina State Library 15

assume directorship of the Sandhill Regional Library left the
division at the end of the sixth biennium in desperate straits,
but undaunted.

Other developments provided some reassurance. For one thing,
North Carolinians for Better Libraries, chaired by David Stick
early in the biennium and by Hector MacLean later, had gained
strength. For another, the North Carolina Association of Library
Trustees, chaired early in the biennium by George M. Stephens
of Asheville and thereafter by Samuel H. Poole of Aberdeen,
had fostered developments that would keep both organizations
well occupied for some time to come and would result inevitably
in some additional interest in and increased support of public
libraries in the state.

LEGISLATIVE COMMISSION

Giving impetus to North Carolinians for Better Libraries and
direction to the North Carolina Association of Library Trustees
had been Resources of North Carolina Libraries published in
1965 by Governor Terry Sanford's Commission on Library Re-
sources. From it came the recommendation that the state
assume a greater share of public library support. Mr. Stephens
and his associates thought North Carolina legislators should
arrive at the same conclusion by making an investigation of
their own of the need for better public libraries and of the
means of supporting them. Certain legislators came to share
this thinking.

Senator Mary Faye Brumby of Cherokee and Representative
Donald M. Stanford of Orange, chairmen of the Senate and House
Library Committees, introduced, with the backing of several
members of both bodies, legislation in the 1967 General Assembly
that resulted in the creation of a "Legislative Commission to
Study Library Support in the State of North Carolina Particu-
larly as Regards the Financing of Public Libraries." To this
Commission, Lieutenant Governor Robert W. Scott appointed
Senators Brumby of Cherokee and Hector MacLean of Robeson ;
Speaker of the House Earl W. Vaughn appointed Representatives
Charles W. Phillips of Guilford and Thomas E. Strickland of
Wayne, and Governor Moore appointed David Stick, author and



16 Sixth Biennial Report

businessman of Dare, as chairman. The Commission was to
report its findings and make its recommendations to the 1969
General Assembly.

It set out immediately to accomplish its purposes. The as-
sistance of the Institute of Government was solicited, and an
advisory committee consisting of J. Allen Adams, Raleigh
attorney and North Carolinians for Better Libraries board
member; the Hon. Edwin Gill, State Treasurer; Dr. Mark M.
Lindsey, North Carolina State Library Board chairman ; John T.
Morrisey, Sr., Secretary-Treasurer and General Counsel of the
North Carolina Association of County Commissioners and
Secretary-Treasurer of the North Carolina Association of County
Attorneys; Philip S. Ogilvie, State Librarian; Samuel H. Poole,
Aberdeen attorney and North Carolina Association of Library
Trustees chairman; Mrs. Davetta L. Steed, Executive Secretary
of the North Carolina League of Muncipalities, and Representa-
tive Donald M. Stanford, was appointed.

Hearings were held in the first half of 1968 at Greensboro
(Feb. 23), Elizabeth City (Mar. 15), Goldsboro (Apr. 5),
Lumberton (Apr. 26), and Asheville (May 17). By the end of
the biennium summarizations and recommendations were being
drafted out of in depth study of public library support and the
opinions of citizens and public officials who had participated in
the hearings. There was every indication that the document
being produced would contain challenge and promise and that
it would become the rallying ground for North Carolinians for
Better Libraries, the North Carolina Association of Library
Trustees, and the Public Libraries Section of the North Carolina
Library Association.

LIBRARY DEVELOPMENT STUDY

Additional encouragement was being taken at the end of the
biennium from a study being conducted by Arthur D. Little,
Inc., under contract to the State Library Board. Purposes were
evaluation of existing public library development programs and
the preparation of recommendations with alternates for the
improvement of public library services and of State Library
services to the public libraries of the state. A team of three
highly competent librarians, Walter W. Curley, Mary A.



North Carolina State Library 17

Heneghan, and Stefan B. Moses, were at work on the project.
They, too, were conducting hearings as well as initiating private
interviews that could help them get at the facts. It was too
early to conjecture with any degree of accuracy what their
conclusions and recommendations might be, but there was some
evidence that they would favor adjustments to formulas for
distributing state and federal aid, closer cooperation of the State
Library with major academic libraries in the Research Triangle
area, expansion of the IN- WATS and TWX communications net-
work provided through the State Library, and further develop-
ment of larger units of service among public libraries.

The sixth biennium while not producing any new regional
library systems did see growth in two already established three-
county regional libraries which by adding a fourth county each
increased the number of four-county regional libraries to four.
The Northampton County Library joined Bertie, Gates, and
Hertford Counties in the Albemarle Regional Library, and the
Anson County Library had entered into an agreement with
Montgomery, Moore, and Richmond Counties for participation
in the Sandhill Regional Library. These two regional library
systems with their larger population bases, additional grants-
in-aid, and concomitant economies began immediately to plan
and undertake substantial expansions of service.

TOTAL COVERAGE

Another milestone in public library development was achieved
in the sixth biennium for the first time when the Lumberton
Public Library turned its assets over to the newly formed
Robeson County Library on July 1, 1967, and the Alexander
County Library came into being on October 1, 1967, to bring
countywide public library service to the last two of North
Carolina's 100 counties. Bookmobiles extended the services of
these new public libraries to remote areas of their respective
counties, and in Robeson County town libraries in Maxton and
Red Springs provided additional service from supplementary
rotating collections of books supplied from headquarters in
Lumberton. With total coverage of the state with public library
service, there remained the quest for quality in that service.



18 Sixth Biennial Report

NEW BUILDINGS

Library buildings, although not so important as the materials
and services they house, are recognized as influencing the
quality of library service. It is noteworthy, therefore, that eleven
new buildings, two major additions to existing buildings and
renovations of a large storage area in another existing building
were approved for construction funds under LSCA Title II in
the sixth biennium. Three of the new buildings and one of the
additions qualified for supplemental support under the Appa-
lachian Development Act (Sec. 214) administered by the
Governor and the State Planning Task Force in North Carolina.
One of them, the Polk County project, had been withdrawn in
1966 because bids exceeded available funds. It was rebid and
funded in 1967.

A list of building projects appears on the opposite page. It
should be noted that, in addition to assisting with funds by
distributing LSCA Title II funds to approved projects, the staff
of the Extension Services Division of the State Library helped
select sites, write building programs, counsel architects and
librarians, choose equipment, etc. The same assistance was
given locally funded projects in Aulander, Kernersville, Rose-
boro, and Wallace, and many Sundays in the biennium were
devoted by the State Librarian, Assistant State Librarian, and
Library Consultants to the dedication programs for these and
other buildings previously funded but not completed until the
sixth biennium was underway.

OTHER EXTENSION SERVICES

Other services of the Extension Services Division also con-
tributed to progress towards quality public library service in
the biennium. At the time of Miss Snyder's illness and after her
death. General Library Consultants, the Assistant State Li-
barian, and the State Librarian attempted to cover her territory
without appreciable neglect of their own territorial or other
responsibilities. Operations funds for county and regional library
systems were continued and increased slightly as State Aid and
LSCA Title I monies were distributed through the State Library
to them. Improved Interlibrary Loan Services were made



North Carolina State Library 19

Library Appalachian LSCA Title II Local Total

New Buildings:

Black Mountain P.L. $ 28,320

Black Mountain

Dare County P.Lib.
Manteo

Dunn Pub. Lib.
Dunn

Henderson Co. P.L. $187,722

Hendersonville

Hertford Co. P.L.
Winton

Moore County P.L.
Carthage

Person Co. P.L.
Roxboro

Polk County P.Lib. $ 16,385

Columbus

Robeson Co. P.Lib.
Lumberton

Siler City P.Lib.
Siler City

Southport-Brunswick
Co. Public Lib.
Southport

Additions:

McDowell Co. P.L. $ 75,000 $140,000 $ 65,000 $280,000

Marion

Sheppard Mem. P.L. $205,897 $190,058 $395,955

Greenville

Renovations:

Elbert Ivey Mem. P.L. $ 15,200 $ 27,594 $ 42,794

Hickory



$ 50,840


$ 44,858


$124,018


$ 45,491


$ 37,220


$ 82,711


$ 52,050


$ 50,774


$102,824


$218,278


$101,500


$507,500


$ 58,061


$ 47,504


$105,565


$ 67,255


$ 90,000


$157,255


$140,833


$148,343


$289,176


$ 49,369


$ 35,000


$100,754


$215,479


$162,554


$378,033


$ 99,295


$111,971


$211,266


$ 57,813


$ 40,175


$ 97,988



20 Sixth Biennial Report

possible by strengthening the Interlibrary Center Union Catalog
operations at Chapel Hill with more staff and faster com-
munications capabilities through LSCA Title III monies and by
Reference Services Division relaxation of regulations governing
such loans. Audio-visual services acquisitions increased and new
strengths were added with a special slide collection.

A collection of 10,000 art slides was acquired for loan to
individuals and groups throughout the state. In the meanwhile,


1

Online LibraryNorth Carolina State LibraryBiennial report of the North Carolina State Library (reorganized July 1, 1956) [serial] (Volume 1966/68) → online text (page 1 of 2)