Biennial report of the North Carolina State Library (reorganized July 1, 1956) [serial] (Volume 1958/60) online

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THE LIBRARY OF THE

UNIVERSITY OF

NORTH CAROLINA




THE COLLECTION OF
NORTH CAROLINIANA



C0S7.5
N871
1956/58
1964/66




UNIVERSITY OF N.C. AT CHAPEL HILL



00034021718

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be token from
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SECOND BIENNIAL REPORT



OF THE



NORTH CAROLINA
STATE IIBRARV



(Reorganized July 1, 1956)




July 1, 1958— June 30, 1960



Raleigh
North Carolina



SECOND BIENNIAL REPORT



OF THE



itoRTii uum\
STATE i\nm



(Reorganized July 1, 1956)




July 1, 1958— June 30, 1960



Raleigh
North Carolina



LETTER OF TRANSMITTAL



Raleigh, North Carolina

To His Excelleyicy LUTHER H. HODGES

Governor of North CaroUna, Raleigh

My dear Sir :

We have the honor to submit to you the second biennial report
of the North Carolina State Library covering the biennium end-
ing June 30, 1960. This is in compliance with the General
Statutes of North Carolina, Chapter 125.

Respectfully submitted,

John Harden

Chairmmi, North Carolina
State Library Board



TABLE OF CONTENTS

Page

Service and Organizational Chart 6

Board Members 7

Staff Members 7

Appropriations and Expenditures — State Funds 9

Appropriations and Expenditures — Federal Funds 10

Hope It Operates 11

What It Can Offer 12

Documents 12

Serials and Microfilm 13

Interlibrary Resources 16

Films 16

Books for the Blind 16

Service in the Library - 18

Service Outside the Library 19

Library-Community Project 20

Processing Center 21

North Carolina Library Association 22

State Aid 23

Federal Aid 23

Institutional Service 24

New Public Libraries 26

New Public Library Buildings 27

Public Library Cooperation 27

Needs 28



NORTH CAROLINA STATE LIBRARY

Service and Organizational Chart





GOVERNOR












j () members appointed by Governor
Governing Board ' Supt. of Publit- Instruction, ex officio
1 Librarian, UNO Library, ex officio











Appoints



N. C. Certification
Board Member, G.S.
125-9



N. C. Interlibrary Re-
search Facility, ex
officio



N. C. Library Associa-
tion Headquarters



State Librarian



GENERAL
SERVICES

Functions :
Reference and

research
Genealogy
Interlibrary loan
General circulation
Traveling collections
Materials selection
Shelf work
Exhibits



EXTENSION
SERVICES

Functions:
Consultant service to

Public libraries

Institutional
libraries

Interested groups,
organizations,
individuals

Adult education

Film Program

Workshops, insti-
tutes, etc.

Statistics

Federal Aid program

Trustee program



ADMINISTRATION

Functions:
Organization
Personnel
Budget
Policies

Public Relations
Publications
Janitorial services
Communications
Legislation
Processing Center



TECHNICAL
SERVICES

Functions:

Acquisitions

Bibliographic services

Main catalog

Union catalog

Materials selection

Coordination of re-
search materials
within State

Binding

Periodicals

Newspapers

Microfilm

Gifts, exchanges, etc.

Documents

Library services for
the Blind



NORTH CAROLINA STATE LIBRARY

Office: Library Building, Raleigh



BOARD



Appointed by the Governor:

John Harden, Greensboro, Chai)-i)i((ii Term Expires 1961
Dr. Mark M. Lindsey, Hamlet,

Vice-Chaiimaii Term Expires 1965

Dr. Roy B. McKnight, Charlotte Term Expires 1963

Paul S. Ballance, Winston-Salem Term Expires 1963

Mrs. James H. Semans. Durham Term Expires 1961

Clifford Peeler, Salisbury Term Expires 1965

Ex Officio:

Dr. Charles F. Carroll, Raleigh
Dr. Jerrold Orne, Chapel Hill



STAFF

Mrs. Elizabeth H. Hughey, State Librarian

ADMINISTRATIVE DIVISION

Mrs. Betsy L. Newsome, Secretary to State Librarian

Mrs. Ruby B. Holloway, Budget, Personnel, and Purchasing

Officer
Mrs. Betty Daugherty, Typist
Mrs. Sue Sherron, Typist
Charlie Jones, Janitor-Messenger
Jesse Moore, Janitor-Messenger

GENERAL SERVICES DIVISION

Gladys Johnson, General Services Librarian

Mrs. Margaret Price, Genealogy Reference Librarian

Georgia H. Faison, Reference Librarian

Annie Lee Yates, Reference Librarian

Mrs. Lois Neal, Reference Librarian

Elizabeth D. Middleton, Library Assistant, Information Desk

Jean Glosson, Stenographer

Bobby Dwain House, Clerk



8 Second Biennial Report

EXTENSION SERVICES DIVISION

Elaine von Oesen, Extension Services Librarian
Frances Gish, Library Consultant
Phyllis Snyder. Library Consultant
Patrick R. Penland, Library Consultant

Madge Blalock, Institutional Consultant and Editorial Libra-
rian
Mrs. Stella Sanders, Stenographer
Mrs. Pauline Hartofelis, Stenographer

TECHNICAL SERVICES DIVISION

Ann D. Galusha, Technical Services Librarian
Mrs. Marjorie W. Lindsey, Assistant Technical Services Libra-
rian
Margaret Sangster Parrott, Serials and Documents Librarian
Elizabeth England, Head Cataloger
Dorothy C. Grigg. Cataloger
Mrs. Betty Smith. Library Assistant
Verna Wheeler, Typist
Mrs. Delores Cash, Typist

Library Services for the Blind

Evelyn Peeler, Librarian
Mrs. Bertha Jones, Assistant Librarian
Mrs. Rebecca Ferrell, Typist
Joseph C. Debnam, Clerk

PROCESSING CENTER

Mrs. Marion Johnson, Librarian

Mrs. Doris Talley, Assistant Librarian

Errol Cahoon, Clerk

Peggy Jean Adkins, Stenographer

Mrs. Ruth C. Beck, Typist

Mrs. Jean McNeely, Typist



North Carolina State Library



APPROPRIATIONS AND EXPENDITURES
State Funds



Xorth
Stato



Carolina
Library



State Aid to
Public Libraries



1958-59



Salary — State Librarian

Salaries & Wages— Staff_...._

Supplies and Materials

Postage, Telephone, Telegrams,
Express

Travel Expense ._

Printing and Binding

Repairs and Alterations

General Expense

Books _..

Equipment —

Attending Board Meetings

Payments to Counties

Workmen's Compensation

Estimated Receipts

Total Expenditures

Total Appropriations..



8,000

56,538

1,175

1,350
990

2,600
174
227
16,000
598
393



1959-60



616



$ 88,045
$ 92,058



$ 8,500

77,190

1,644

1,600
736

3,518

199

314

16,500

2,768
415

853



2,730



$114,237
$121,375



1958-59 1959-60



26,313
482

125

2,700

80

48



237



425,000



$454,985
$455,681



28.940
514

125

1,891

81

45



266



424,272



$456,134
$456,448



10



Second Biennial Report



APPROPRIATIONS AND EXPENDITURES
Federal Funds



ADMINISTRATION

Salaries and Wages

Supplies and Materials

Postage, Telephone, Telegrams

Travel Expense

Printing and Binding —

Repairs and Alterations

General Expense

Books and Materials

Equipment

Federal Aid to Counties

Contributions to Retirement and Social Security.
TOTAL ADMINISTRATION



PROCESSING CENTER

Salaries and Wages

Supplies and Materials

Postage, Telephone. Telegrams, Express

Travel Expense

Printing

Books and Materials

Contributions to Retirement and Social Security.

TOTAL PROCESSING CENTER

Estimated Receipts

Balance Previous Yeat**

Total Expenditures



1958-59



$ 32,974

349

732

6,388

177

17

454

1,828

488

204,159

1,637

249,203



$229,997
31,772



$249,203



* — Federal Funds may be carried from one fiscal year to the next if fully
earned.



North Carolina State Library 11

"Library service on the move" would be an appropriate slogan
for the State Library program in North Carolina during the
biennium which came to a close, June 30, 1960. It marked the
fourth year of the North Carolina State Library in its present
organization under the North Carolina General Statutes, Chap-
ter 125. Many changes resulted from the merger of the former
State Library and the North Carolina Library Commission and
the careful planning for a growing service program. Many
plans remain to be developed through the coming years. How-
ever, this biennium might well be considered a giant step in
progress toward providing more adequate library service for
State government and citizens of the whole State.

HOW IT OPERATES

The North Carolina State Library is governed by a Board of
Trustees appointed by the Governor for six-year staggered terms
and two ex-officio members: Librarian of the University of
North Carolina and Superintendent of Public Instruction. The
State Librarian, working under the direction and policies estab-
lished by the Board of Trustees, heads the staff of the Library
which has three main service divisions. The administrative
division works closely with these divisions (technical, extension
and general) to carry out the best program of services within
the limits of available personnel and resources.

The North Carolina State Library serves the government and
the people of this State. It provides library service to State offi-
cials, State employees, and members of the Legislature. It serves
people who have no satisfactory local library service, and those
whose serious purposes are facilitated by dealing directly with
the State Library. It serves other citizens of the State through
a network of libraries supplemented from State Library re-
sources.

The State Library is an official library clearing house for
agencies and individuals outside the State. The State Libra-
rian serves as secretary of the State Library Board and is a
member of the North Carolina Certification Board.

The Extension staff members work with librarians and trus-
tees in developing local service and with institutions which ask
for assistance in improving library service and facilities in their
area of concern. The State Library staff maintains a close work-



12 Second Biennial Report

ing relationship with many professional, civic, and educational
organizations and groups who are working toward a better
North Carolina for its citizens.

The State Library has the responsibility of collecting, com-
piling and issuing statistics from North Carolina libraries : pub-
lic, college and university, and special. Regular publications
include an annual statistical report ; a biennial narrative report,
and, on a monthly basis, a news letter, an acquisitions list, and
a bi-monthly checklist of state documents issued jointly with
the University of North Carolina Library.

WHAT IT CAN OFFER

The State Library has a total book stock of 141,535 volumes in-
cluding the 6,719 purchased during the biennium and 1,263 which
were received as gifts. During the period 2,649 books were
withdrawn from the collection either because they were worn out,
out-dated or lost through use. Special attention has been given
to securing reference and research materials required by per-
sonnel in the various service areas of an expanding state gov-
ernment. Frequently one subscription to an informational serv-
ice or one specialized directory acquired by the State Library can
serve all agencies. This practice can save individual agency bud-
gets and at the same time make the information more accessible
in a central location where it is properly indexed. The catalog-
ing staff is classifying and indexing materials as readily as
available personnel permits.

Documents. State and federal documents are resources of
growing importance in the State Library which is an official
depository for publications issued by the various North Carolina
state agencies as well as a selective depository for federal docu-
ments. Information vital to many state agencies is available
first through documents which are frequently the only source.

During the biennium the progress has been steady in reor-
ganizing and cataloging the North Carolina documents collection.
Due to the lack of sufficient clerical personnel, the progress has
been slower than desired ; but there has been a major accom-
plishment. The official publications of the various state agen-
cies and committees that had been integrated into the general
collection have been segregated from the main library collection



North Carolina State Library 13

and shelved in a separate section of the library stacks, thus
making them more accessible.

Almost constant personal contact with the personnel in charge
of publications for the state agencies has gained the increased
cooperation of these agencies in providing copies of their pub-
lications to the documents collection. This has resulted in the
steady growth of the collection, and has made possible more list-
ings in the bi-monthly checklist of official North Carolina pub-
lications. The State Library took over the compilation of this
publication with the July-August 1959 issue but it continues to
be issued jointly with the University of North Carolina Library.

Reference use of the state documents increases daily. Current
requests emphasize the need for expanding the collection to
include more research materials from other states and the need
for additional personnel to work in the area of reference in docu-
ments. An effort is now being made to add to the collection
certain legislative research materials needed for studv in this
field.

The reorganization of the federal documents collection of the
State Library was completed during the biennium. A checklist
of these materials, while not yet complete, has been provided so
that publication can be more easily located.

It has been necessary to add many new items to the federal
documents collection to serve those engaged in research projects
for various state agencies. During the two year period approxi-
mately 5,500 publications were received on deposit. The library
continues to cooperate with the Supreme Court Library in secur-
ing documents essential to the Department of Justice.

Se)'lals and Microfilm. During the biennium 450 periodical
titles were received at the library. Of these 244 were paid sub-
scriptions and the others were gifts, exchanges and documents.
Eighty-four of these periodicals are bound. There is a catalog
of all periodicals, those currently received and those of which
there are back files.

There is also a catalog of newspapers from 18th century to
date. Over 600 North Carolina publications are included. The
library is cooperating with the Department of Archives and
History in its program to microfilm the North Carolina papers
prior to the Civil War period. Almost the complete run of the



14



Second Biennial Report




State Library receive.^ positive print of
RALEIGH REGISTER, 1799-1886



RALEIGH REGISTER came from the State Library files and
the first positive film copy is now available in this library.

The library has also cooperated with publishers and a com-
mercial microfilming agency by allowing it to film certain issues
of North Carolina papers not available elsewhere. In some cases
this has resulted in the library receiving the complete microfilm
edition of the paper to date free of charge.

Currently 115 North Carolina newspapers are donated to the
library by their publishers. Six out-of-state papers are received
by subscription. Seven North Carolina papers are being bound
and 16 are received in microfilm edition in addition to the NEW
YORK TIMES. To facilitate use of the Newspaper file, the daily
issues of the NEWS AND OBSERVER and the Sunday edition
of other North Carolina papers are indexed.

The State Library is cooperating with a newspaper resources
committee of North Carolina Library Association, publishers
and other libraries in developing a location listing of all news-
papers available in the State.




CO



16 Second Biennial Report

The library's holdings of Federal Population Census on micro-
film has been enlarged by the addition of some of the census
schedules of four Southern states of the period 1800 through
1830.

InterUhravij Resources. An interlibrary loan system among
the libraries of the State has extended the resources available
to all library users. The State Library borrows for its patrons
and serves as a clearing house for interlibrary loan requests from
public libraries. To expedite this service teletype machines were
installed at the State Library and the Interlibrary Center, Uni-
versity of North Carolina Library, late in November 1958.
Expansion of the Duke-Carolina interlibrary delivery service by
truck on a regular schedule among the major libraries in the
Research Triangle area has speeded receipt of materials bor-
rowed from these libraries.

Films. The Adult Film Project was begun in 1952 to build
up a collection of 16mm educational films for adult use through
the public libraries of the State. Films are selected by public
librarians at preview sessions. Seven such sessions were held
during the biennium attended by 260 librarians who previewed
206 films of which 147 were purchased. The total number of
films in the collection available to public library patrons is 859.
During 1959-60, public libraries booked films from this project
which were shown 5,845 times to a total audience of 305,589.

The State Library contracts with the Bureau of Audio-Visual
Education, Extension Division, University of North Carolina,
for consultant and technical services for the film program.

Books for the Blind. The State Library's Library Services
for the Blind is one of 31 regional libraries established in the
United States to provide library service to the visually handi-
capped. It was organized and has been administered by the
State Library since September 1958. The North Carolina Asso-
ciation for the Blind provided funds for its operation from Sep-
tember 1958 to July 1959. The 1959 General Assembly appro-
priated funds to continue this service to the blind residents of
North Carolina and on July 1, 1959, the Library Services for
the Blind off'icially became a part of the State Library. Prior
to the State Library giving the service, it had been direct from
the Library of Congress to blind readers in North Carolina,



18 Second Biennial Report

South Carolina, Virginia and Maryland. Budget limitations
made it necessary for the Library of Congress to curtail the
service in these states.

The talking books and talking book machines continue to be
furnished by the Library of Congress and are distributed free
of charge under government franking privilege, to those blind
readers v^ho are certified by the State Commission for the Blind.
The few Braille readers in North Carolina are being served
direct from the Library of Congress until a multi-state regional
plan can be developed for Braille readers.

All types of books are available to the library patron from the
classics to the current best sellers. The library has 1,631 titles
of talking books and since September 1958, the 1,461 readers
have averaged reading 40 books each. The library receives 65-70
copies of each issue of the READER'S DIGEST, 7 copies of the
Ellery Queen Mystery Magazine and 7 copies of NEWSWEEK.
Since January 1960, 5 copies weekly of NEW YORK TIMES
WEEK IN REVIEW have been received for circulation. The
requests for reading materials continue to exceed what is avail-
able from the Library of Congress.

SERViCE !N THE LIBRARY

State Library resources are used by patrons who can come to
the library in person and use the materials on the spot, by those
who relay requests through their local libraries, and by those
in the areas in the State where library services are not yet avail-
able. Since the main objective of good library service is to get
the right materials into the hands of the patron at the right
time, experienced and trained personnel is necessary for inter-
preting the needs of the patrons.

A few comparative statistics will show something of the steady
increase in the use of materials. Reading room attendance in
this biennium was 33,361 which is an increase of 699^ over the
attendance record in 1956-58. People coming for reference work
or assistance increased from 17,197 in the first biennium to
26,966 in the second. The record for the genealogy reference
room, which also provides microfilm service and space for shelv-
ing and using some of the old bound volumes of North Carolina
newspapers, was 5,526 in the first biennium and 6,395 in the
second.



North Carolina State Library 19

Development of service within and beyond the State is reflect-
ed in the 10,875 mail requests received in the first biennium
(1956-58) in comparison with 18.880 received in 1958-60, a
75""/ increase.

To supplement State Library resources, requests for 652 titles
were referred to other public libraries in the first biennium. In
the second biennium referrals to public libraries increased to
1,292 with 1,535 additional referrals made to the Interlibrary
Center at the University of North Carolina, in Chapel Hill, and
648 referrals made to other academic libraries in the state,
largely to Duke University and to State College.

An analysis of subject requests received by mail shows that
of the 4,132 requests received in 1958-60, 2,940 were general
reference questions and 1,192 were in the field of Genealogy. Of
the 4,132 subject requests received, 2,080 came from libraries
and 2,052 from individuals. It is interesting to note that 429c
of the requests by individuals were from residents of North
Carolina and 58 'v were from out of state. Although an exact
figure is not available, a very high percentage of individual re-
quests from outside the state were from people with a North
Carolina ancestry.

SERVICE OUTSSDE THE LIBRARY

State Library services go beyond the activities within the
building to aid and promote better library service throughout
the entire state. Consultants on the staff work with communi-
ties which wish to establish libraries and assistance is given to
local public libraries requiring help with book selection, book-
mobile service, building plans, special programs for children,
young people and adults, film services, tax votes and budgets.

The Extension Services Librarian and three library consult-
ants spent 795 days out of Raleigh, made 621 library visits, con-
sulted with library boards of trustees in 95 meetings and indi-
vidually had conferences with 702 librarians, 221 trustees and
116 other people including city and county officials, farm and
home economics agents, architects, newspaper and radio repre-
sentatives, school officials, and citizens who wanted assistance
in organizing libraries. Friends of Libraries groups, and all
sorts of community activities in which public libraries have a
place. The consultants talked with prospective librarians about



20 Second Biennial Report

opportunities in the field of librarianship, and to job seekers
about professional library employment challenges in North Caro-
lina.

The Extension staff planned and conducted in cooperation with
other groups or agencies, ten workshops on four subjects during
the biennium.

A series of three-day in-service training workshops for 200
nonprofessional library workers was held in four areas of the
state in the fall of 1958. They were co-sponsored by the Public
Libraries Section of the North Carolina Library Association.
Instruction was provided to increase the competence of public
library staff members who are called upon to assist with profse-
sional library service in many North Carolina libraries.

In cooperation with the Institute of Government, four one-day
Trustee Institutes were held around the State in May 1959, to
introduce the Guidebook for Trustees of North Carolina Public
Libraries and to explore with board members their official library
responsibilities.

A film workshop, also in May, 1959, was co-sponsored by an-
other librarian's committee to promote the use of films and to
familiarize librarians with sources of educational film.

An Institute to explain the Library-Community Project, its
aims, methods and accomplishments in the pilot areas of various
states was conducted in March 1960. Directors of library sys-
tems and trustee representatives were invited to a three-day
Institute. Thirty-seven trustees and thirty-eight librarians
attended.

Four publications of special use to public libraries were issued
in the past biennium: Time-Tested Favorite Children's Books,
Suggested Replacement List of Fiction of Adults, Science Books
for Children and Adults, and Suggested Reference Books for
Small or Branch Public Libraries.

Librar]i-Com m unit ij Project. The State Library was awarded
a two-year grant by the Library-Community Project of the
American Library Association in 1958. North Carolina and
Oklahoma were the last two of eight states to receive two-year
grants of $12,000 each. P^'rom among applications submitted,
each state selected a pilot library and community for the project.