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Stetson University Student Handbook, Connections, 1992-1993 online

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denied an opportunity to attend for economic reasons. To that end, various
types of assistance programs, including grants, reduced-interest loans, and
on-campus employment are made available to those who qualify.

Eligibility for assistance is based primarily on financial "need." This is
determined by means of the Family Financial Statement, which helps to
measure each family's financial strength and their ability to meet college costs.
After the student's "need" is established, he/she is offered a student assistance
"package" which may include one or more financial assistance programs.
Students must reapply each year for consideration; application materials are
made available each January for the coming academic year.

Students with questions or concerns regarding their financial assistance,
or who experience a significant change in family circumstances, should stop
by the Office of Financial Planning (located in Griffith Hall). Students will
receive every consideration allowable, consistent with program regulations.



37



STUDENT ACCOUNTS

Advance Fees

All applicants, except auditors, are charged a one-time non-refundable
enrollment fee of $400 which will be credited to the student's account.

Tuition and Fees

For the College of Arts and Sciences, the School of Music, and the
School of Business Administration, see the insert in front of the Bulletin. For
Summer Session charges, see the Summer Session brochure.

Meal Charges

Charges are for the full meal service, 21-meals-per-week. An optional
15-meals-per-week plan is available for all students, and a 7- or 1 1-meals-per-
week plan may be purchased by juniors and seniors in residence halls as well
as all commuting students. Resident freshmen and sophomores must purchase
meal tickets. The University reserves the right to adjust prices on meal plans
at the beginning of each term. A $10.00 charge is made for each meal ticket
lost. Changes in meal plans can only be made at the beginning of each
semester.

Special Charges

New students pay a one-time orientation fee of $40.00. For graduate
students, there is a $35.00 graduation fee; where applicable, there is a fee
of $36.00 for binding three copies of the thesis, and a fee of $12.00 for each
additional copy bound. There is also a General University annual fee of
$415.00 and a Student Activity fee of $35.00 covering all fulltime
undergraduate students.

Student Billing

Students taking eight or more credit hours in the fall and spring
semesters will be billed on an annual basis for the school year. Half of this
bill must be paid before, and no later than, the date of registration for the
Fall semester. The remaining half must be paid no later than the date of Winter
Term registration. Students who take seven or fewer credit hours in the Fall
and Spring semesters will be billed each semester, as will graduate and post-
graduate students. The full amount of this bill must be paid before registra-
tion. Registration is complete only when all charges have been paid.

Any arrangements for deferred payments must be established before
registration, through one of several tuition financing agencies. If necessary,
write the University Comptroller for detailed information and contract forms.

Student Withdrawal and Drop Refunds

A student withdrawing during the first seven weeks of a semester
will receive a pro-rated tution refund as follows: during the first week, 90
percent; up to and including two weeks, 80 percent; between two and three
weeks, 60 percent; between three and four weeks, 40 percent; between four
and five weeks, 20 percent; and between five and seven weeks, five percent.
After seven weeks of a semester, no refunds will be made, except for severe
illness or other emergency. In the Summer or Winter terms, students who
withdraw within the first full week will receive a refund of 50 percent. After
one week, no refunds will be made. One-half of the Winter Term tuition,



38



room, and board is charged each student who withdraws at the end of Fall
semester, except students who graduate at that time.

Students who vacate the residence halls after registration will receive
a refund minus a one-hundred dollar ($100.00) charge plus five dollars ($5.00)
per day of occupancy if they withdraw before the end often (10) class days.
No refunds shall be issued for a student after this period. Meal ticket charges
are refunded on a pro-rated basis for the period after the withdrawal date
up to three weeks into the semester, after which all refunds for meal tickets
are subject to a 50 percent fee. Courses dropped during the first week of the
semester are given a 100 percent refund. No refund after the first week is
permitted. No adjustments - other than those described in this paragraph
- are made for any fees.



PUBLIC SAFETY AND TRAFFIC

The Department of Public Safety is located at 405 N. Amelia Avenue.
The department is comprised of a full-time staff, full-time officers, and stu-
dent officers. Although Public Safety Officers do not make arrests, the Public
Safety Department maintains a working relationship with the City of DeLand
Police Department and Volusia County Sheriffs Office. Students, faculty,
staff, and guests of the University are encouraged to report emergencies and
criminal activity to the Public Safety Office. To report an emergency to the
Public Safety Department, dial 7300 from any University phone. An officer
will take a report and follow-up on your complaint.

At Stetson, safety is a primary consideration in the maintenance, grounds-
keeping and lighting of the campus. If Public Safety officers should discover
a broken window or non-functional light, they inform the Physical Plant.
The Public Safety Department also works closely with the Office of the Vice
President and Dean of Campus Life to ensure that safety policies and pro-
cedures are uniformly executed and conveyed in a clear and consistent man-
ner to the University's students.

The mission of the Department of Public Safety is threefold. The first
concern is the protection of all persons associated with the University. Se-
cond, the Department is responsible for the protection of all campus buildings
and property. Finally, the department is responsible for the enforcement of
all traffic regulations. Inherent in this mission statement are services and educa-
tional programs coordinated with Campus Life offices designed to fulfill the
safety needs of the campus community. The services offered through Public
Safety are listed below:

Emergency Phones - There are twelve emergency telephones at
strategic locations throughout campus. These telephones can be recognized
by the blue light on top. To use, simply press the button and tell us your
emergency. We will automatically know your location, and will dispatch ap-
propriate assistance. For your further safety, we can maintain two-way com-
munication with you for approximately three minutes.



39



Vehicles - If your vehicle has a dead battery, the Public Safety Of-
fice has a set of jumper cables that you may borrow. However, the Public
Safety Office is not authorized to use its vehicle to jump-start your vehicle.
Please bring your current student ID or valid drivers license to be left with
the dispatcher on duty while you are using the cables. If you lock your keys
in your vehicle or need to be towed, we can assist you with the name and
number of a local locksmith and/or towing company.

Escorts - Public Safety provides an escort service 24-hours a day.
When requested, a Public Safety Officer will accompany you to your on-
campus destination. You may call for escort service at ext. 7310 or 7390.

Lost and Found - Public Safety serves as the central lost and found
for the campus. All items are kept for 90 days.

Valuables - If you have any valuables which require short-term
safekeeping, Public Safety has a safe available. In addition, if you have
valuables you wish to identify with your driver's license number, we have
engravers available for you to borrow.

Traffic Regulations - All faculty, staff, and students who wish to
operate a vehicle on the Stetson University campus, must register that vehi-
cle with the Public Safety Department. Failure to register a vehicle will result
in a non-registration citation. An accumulation of three non-registration cita-
tions will result in the immobilization of the vehicle. Vehicles include, but
are not limited to: automobiles, vans, trucks, motorcycles, and mopeds. No
boats, boat trailers, or recreational vehicles are allowed to be parked on cam-
pus at any time.

For the complete rules and regulations governing parking and traffic
regulations, please refer to the "Parking and Traffic Regulations" handbook
for 1992-93 which you will receive when you register your vehicle. Public
Safety personnel are available to help you with your traffic concerns Monday-
Friday, 9 a.m. - 3 p.m. After 3 p.m., parking decal registrations, appeals, and
payment of fines are handled by student dispatchers.

Public Safety Hours — 24 hrs. a day
Phone — 822-7300



40



GENERAL UNIVERSITY POLICIES
ADMINISTRATIVE RECORDS

There are a number of offices on campus where student records are
housed.

(1) OFFICIAL ACADEMIC RECORDS - All records pertaining to
academic information such as grades, transcripts, etc., are housed
in the Registrar's Office.

(2) PERSONAL RECORDS - The official personal file is housed in the
Office of Campus Life. Letters of recommendation, personal letters,
judicial information, and a running account of the student's life at
Stetson are contained in these files.

(3) MEDICAL RECORDS - All health forms and medical records are
housed in the Student Health Service.

(4) PLACEMENT RECORDS - Students are urged to begin a place-
ment file during their freshman year. These records are housed in
the Career Services office.

(5) COUNSELING AND TESTING - Records which contain test scores
and information of a counseling and guidance nature are housed in
the Counseling Center.

(6) FINANCIAL AID - Students receiving financial aid have a file which
is housed in the Financial Aid Office.

(7) STUDENT ACCOUNTS - Information concerning each student's
financial account with the University is housed in the Student
Accounts Office.

BUCKLEY AMENDMENT

Congress has approved and the President has signed into law the Family
Educational Rights and Privacy Act of 1974, informally known as "The
Buckley Amendment." The objective of the Act is to provide students and
parents greater access to and control over information contained in educa-
tional records. Every institution receiving federal funds of any type must com-
ply with the law. The law stipulates that each institution is responsible for
making its students aware of the law and its various ramifications.

DEFINITION OF STUDENT - A student is one currently enrolled or
who has previously enrolled.

DEFINITION OF RECORD - Within 45 days of receiving a request, col-
leges must allow students to inspect their "educational records" which are
defined broadly to include "records, files, documents, and other material which
(1) contain information directly related to a single student; and (2) are main-
tained by a college or by a person acting for a college."

FINANCIAL FORMS AND CONFIDENTIAL LETTERS - Students
are not guaranteed access to financial information furnished in the past or
future by their parents, nor to confidential letters of evaluation which have
found their way into records prior to January 1, 1975. As to such letters receiv-
ed after 1975, the law allows the student to waive his/her right of access if
the letters have to do with admission, employment or honors, if the letters
are used only for those purposes and if the student is told, on his/her



41



request, the names of all letter writers. No student or applicant may be re-
quired to execute a waiver; but an unsuccessful applicant, waiver or no, has
no right to inspect all or any of the file accumulated in his/her case.

WHAT IS NOT A RECORD - FERPA II defines certain other material
as falling outside the definition of "educational records" and thus not (so far
as Federal law is concerned) open to inspection by parents or students. Such
materials are: a) the records about students made by teachers and ad-
ministrators for their own use and not shown to others; b) campus police
records, under certain circumstances; c) employment records for college
employees who are not current students; d) records about college students
or those over 17 years old "created or maintained by a physician, psychiatrist,
psychologist, or other recognized professional or para-professional" acting or
assisting in such capacity, for treatment purposes, and which are available
only to persons providing such treatment.

PROCEDURES FOR CHALLENGE OF RECORDS

Section 1. When any material is placed in the educational records (as
defined by FERPA II) that makes an unfavorable statement about him/her,
the student shall be notified of the filing within one week of the action. It
is understood that the regular grade report is considered adequate notification.

Section 2. Upon notification of the placement of unfavorable material
in educational records, the student shall be informed of his/her right to
challenge the content of the material or the placement of the material.
Moreover, the student shall be informed of his/her ultimate right to place
documents on his/her behalf with the educational records challenged.

Section 3. The Challenge Board for hearings upon objections to the fil-
ing of materials in educational records shall consist of two administrators,
two faculty members, and two students chosen by the University President.
No member of the Challenge Board may have any direct or indirect interest
in the outcome of the hearing.

Section 4. The Challenge Board shall adhere to the procedures utilized
by administrative disciplinary boards so long as they are not inconsistent with
the provision of Title 45 Code o{ Federal Regulations Section 99.21.

What Kinds of Information About a

Student May be Released, To Whom, and

Under What Conditions?

DIRECTORY INFORMATION - Such information may be uncondi-
tionally released to the whole world, without the consent of the student, unless
the student has specifically asked that his prior consent be obtained. "Direc-
tory Information" includes a student's name, campus and home address, and
telephone listing, date and place of birth, major field of study, participation
in officially recognized activities and sports, weight and height of members
of athletic teams, dates of attendance, degrees and awards received, and the
most previous educational institution attended by the student.

ACCESS WITHOUT STUDENT CONSENT - FERPA II expands the
list of people who may have access to a student's actual record (or to receive
personally identifiable information contained therein) without a student's
consent.



42



Teachers, administrators and the like (in the same institution) may look
at the record if they have a "legitimate educational interest."

Colleges may transfer information: a) to other educational institutions
in which the student intends "or seeks" (new) to enroll (though the students
must be given a copy of the record, if he/she wishes, and an opportunity
to challenge it); b) to enumerated public officials (like the Comptroller General
of the United States); c) "in connection with a student's application for, or
receipt of, financial aid."

Five new categories of recipients are: 1) state and local officials to whom
state law in effect on November 19, 1974, required information to be reported.
This presumably was added in recognition of the common statutory require-
ment that certain kinds of infectious diseases, gun-shot wounds, and the like
be reported to public authorities; 2) organizations like ETS and CEEB in con-
nection with "developing, validating, or administering predictive tests, ad-
ministering student aid programs, and improving instruction," but such
organizations must not show the personally identifiable information to out-
siders and must ultimately destroy it; 3) "accrediting organizations in order
to carry out their accrediting functions,"; 4) parents of a student who is a
dependent for income tax purposes (the HEW regulations, when issued, should
make clear when a college may reasonable assume that a student is an in-
come tax dependent); 5) "appropriate persons" in the case of health and safe-
ty emergencies, with the details left for enunciation in NEW regulation.

Other than in the exceptions just listed, or in the case of directory infor-
mation or in responding to judicial process, a college may not release "per-
sonally identifiable information in education records" or allow anyone ac-
cess to those records, unless the student has given his/her written consent
"specifying records to be released, the reasons for such release, and to whom,"
and a copy of the released records is furnished the student.

JUDICIAL PROCESS - If the college is responding to a court order or
subpoena, it is under no requirement to give a student a copy of the materials
furnished, but is must notify him/her "of all such orders or subpoenas in
advance of compliance therewith." It is to be presumed that the HEW regula-
tions will require only reasonable notification efforts by a college before the
due date of a subpoena.

CUSTODIANS OF RECORDS - Student records at Stetson are found
in the Office of Campus Life and in the Registrar's Office. If a student wishes
to examine his/her records in either of these offices, he/she must make an
appointment to do so.

RELEASE OF INFORMATION - If you are not claimed by your parents
as a dependent for tax purposes and do not want your grades sent to them,
you need to come by the Office of Campus Life to execute the necessary forms.
Likewise, if you do not want "Directory Information" release, you should
come by the Office of Campus Life and execute the necessary forms.

If you do not wish any organization to which you belong, such as a frater-
nity of sorority, to have access to your grades, it is necessary for you to sign
a statement to this effect in the Office of Campus Life.

If you need further information concerning the Family Educational Rights
and Privacy Act, please feel free to come by the Office of Campus Life for
assistance.

The University reserves the right to withhold grades and transcripts in
cases of delinquent accounts.



43



ADVERTISING

All material used for the purpose of advertisement, announcement, or
solicitation shall be placed only on Stetson University's official bulletin boards
with the exception of Fraternity Row, the interior of the Commons building,
and the interior of the residence halls. No materials shall be placed on trees
or any of the educational or administrative buildings. Exceptions to this policy
will be made during Homecoming, Parents' Weekend, Hatter Holiday and
FOCUS.

All items must bear the name of the sponsoring organization or student,
and must be removed by the sponsor 48 hours after the advertised event.
Any non-student must receive prior approval from the Assistant Dean and
Director of Student Life prior to posting material.

Failure by the individual to comply with these rules could result in the
following consequences:

1st violation - Reprimand

2nd violation - $10.00 fine and/or loss of advertising privileges
3rd violation - $20.00 fine and/or loss of advertising privileges and/or
disciplinary action by the Assistant Dean o{ Campus
Life
Failure by an organization to comply with these rules could result in the
following consequences:

1st violation - Reprimand

2nd violation - $25.00 fine and/or loss of advertising privileges
3rd violation - $50.00 fine and/or loss of advertising privileges and/or
disciplinary action by the Assistant Dean of Campus
Life
Enforcement of this policy is the responsibility of the SA Cabinet and
the professional staff of the Office of Campus Life. The severity of a viola-
tion will be determined by members of the Campus Life staff and a senator
from SA at a meeting where the violator of the policy shall be present.



ALCOHOLIC BEVERAGES AND ILLICIT DRUGS

Alcohol abuse is a major social and health problem in American culture.
Academic communities like Stetson University are not exempt from this pro-
blem and its disturbing effects. Indeed, many experts agree that alcohol is
the number one problem on campuses today. Alcohol abuse is a barrier to
the academic and personal development of students essential to the fulfill-
ment of the purposes of the University and therefore has no place in the
University environment. Alcohol use and abuse by students has a primarily
negative impact on academic progress and personal growth during the col-
lege years.

Alcohol and substance abuse also rank among the major health problems
of our society. The use of stimulants such as cocaine, crack and ice include
such risks as central nervous system dysfunctions, convulsions, hypertension,
heart irregularities, nasal destruction, and a potential for sudden death.



44



Apathy, decreased visual perception, impaired psychomotor skill, and memory
loss may be associated with the use of marijuana. Alcohol is a sedative affect-
ing the central nervous center. In addition to intestinal disorders and liver
disease, the abuse of alcohol may lead to unpredictable behavior, the impair-
ment of judgement, dangerous activities such as drinking games, and unwanted
sexual behavior such as acquaintance rape. Other illicit drugs may pose similar
threats to individual and community health.

The University strives to educate students to the potential harmful ef-
fects of alcohol and substance abuse and to counsel students who seek
assistance or treatment for alcohol and substance abuse impairment. Preven-
tion programs are produced throughout the school year by University of-
fices and student organizations. The Counseling Center provides counseling
for students seeking treatment for abuse and provides referral to appropriate
off-campus resources when necessary.

Stetson University students are to comply with the laws of the state of
Florida regarding the use of alcoholic beverages and with the University policy.

Florida State Law. It is illegal in Florida for any person under the age of
21 to possess any alcoholic beverage with the intent to consume the beverage.
It is illegal in Florida for alcoholic beverages to be made available, by sale
or otherwise, to anyone under 21 years of age or to anyone who is visibly
intoxicated.

Stetson University Policy. Stetson has a long-standing policy which pro-
hibits unlawful possession, use, or distribution of illicit drugs and possession,
use or distribution of alcohol by students and employees on the campus. This
policy expresses our ideal for an alcohol-free learning environment. Therefore,
Stetson University does not condone or sanction the possession, use, or
distribution of alcoholic beverages on or off the campus. Stetson University
is unequivocally opposed to alcohol and substance abuse.

Disciplinary proceedings against a student who violates the University
policy on alcohol and illicit drugs will be initiated in accordance with judicial
proceedings set forth in this handbook. When it has been determined that
a student has violated this policy, a University Judicial Body may impose
sanctions ranging from written warnings to explusion from enrollment. Of-
fenses may also be the subject of legal action by civil authorities.

Procedures for implementation of the policy are stated in detail in
"Guidelines for Implementation" available in the Student Life Office, Room
212 of the Carlton Union Building.

CAMPUS SOLICITATION

Commercial solicitation shall be defined as any promotion, advertisement,
or sale of products or services to be purchased for financial consideration
from non-University individuals or commercial concerns, and from those
University faculty, staff and students who are acting on their own behalf for
personal financial gain. Commercial solicitation shall include the advertise-
ment in approved locations on the campus and the promotion or sale of pro-
ducts by persons as individuals or as representatives of a non-University
business concern.



45



In order to ensure the informational and non-commercial character of
bulletin boards at the University, the posting of advertisements, promotions,
or announcements in classroom buildings, the Library, and on the campus
kiosk for profit-making orgranizations and corporations that are not spon-


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Online LibraryUnited States. Bureau of the CensusStetson University Student Handbook, Connections, 1992-1993 → online text (page 4 of 12)