United States. President's Commission on Immigrati.

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randa, rciwrts, maintain lilos and records, and colloct and record fees for services
ren(ien»d. This series includes administrative and supervisory positions as well
as those involvin.Lr actual work performance.

January 1. 104!i

VISA OFI'U'Ki; (iliOlP () FSO-l ; I'Sli- 4 : iss-4

Xattirc (I ml vdiUtji of irork

1. As cliicf of the visa otfice of a lar,u;e consular section reports and is directly
responsible to the chief of tiu» section for all mattei's concerning visas in con-
mn-tion witli the entry of aliens into the United Stati-s.

1'. lieviews tindinjis in (luestionahle cases and in complaints; interviews aliens
in special cases; reviews all visa refusals; and signs or I'efuses diplomatic visas
when authorized.

8. Acts as exp>'rt consultant to subordinate otlicers on matters pertaining to
visas and the entry of aliens into the United States.

4. Drafts correspondence and telegrams involving matters of policy and special
cases, also note.s to the Foreign Office and lettei's to Members of Congress for
approval and signature of the supervisor; drafts and signs, or reviews and
signs, correspciudence such as airgi-ams. despatches, letters, and memoranda
1o the Department, other consular agencies, and individuals in regard to status
of visa cases, or to furnish or request information of various types in regard to
day-to-day visa matters.

5. Assigns duties to officers and eniiiloyees, reassigns subordinates in accord-
ance with changes in woi'kloads, supervises training of new employees, instructs
all employees in changes in laws and regulations affecting the issuance of visas;
devises from letters and memoranda on visa subjects or approves drafts of such
prepared by subordinate officers.

(i. Rei)lies to telephonic and written impiiries from officers in subordinate
consulates concerning action to be taken in sp. clfic cases and cmcerning inter-
pretation of laws, regulations, and instiau'tions. Prepares for his superior
drafts of instructions relating to visa problems for distribution to .subordinate

7. Receives distinguished callers referred by And)assador's office and other
offices of the mission.

8. As instructed by the Department or the Ambassador particiiiates in con-
versations with officials of the Foreign Office to initiate or revise visa agreements.

Supervisorn assistance

1. Automatically i-eceives, without instructions, all cases involving visa mattei's.

2. Problems involving broad general policy or interpretation of law are dis-
cussed with the supervisor, or taken up with the Depaitment, prior to taking

'A. Visa refiisals involving prominent per.sons and officials are generally I'e-
ferred to superior for review and appi'oval.

4. I'pon requ.est. receivc-s te(hnical guidance from the Department or the
immigration autliorities in the lorm of advisory opinions on su( h matters as
interpretation of laws and their applicability or jiolitical questions concerning

(liiulc line control

1. Foreign Service Regulations
Foreign Service Serials
Departmental insti'uctions (individual)
Immigration and naturaliz:ilion la\\s of the United S'ates
Federal Register

Bureau of Naturalization and Immigration Decisions

Decisions of other executive departments affecting immigration

Treaties and agreements

Local nationality laws



2. These guides embody laws, regulations, procedure, ininciph^s. and techniques
governing the issuance of visas.

Mental demands

1. Appli(>s a knowledge of the entire field of law pertaining to all catcrories
of visa work, knowledge of court decisions and executive department instructions,
25C5C— 52 118


and precedent and past experience in the final determination of the section of
the law aiJiJlicahle to a given case.

2. Evaluates applicant's education, training, experience, personality, oppor-
tunity for employment in the United States, and political background, and evalu-
ates information contained in security reports as to its applicability and accuracy
in the final determination of the admissibility of a visa applicant to the United

3. Uses at least one foreign language in the work.

Person a I rcla tion sh ips

1. With oflicers in the mission who maintain records on political, economic,
and subversive activities of jiliens regarding any derogatory information about
visa applicants.

2. With high-ranking visitors to expedite issuance of official visas, or explain
procedures and regulations.

8. With various officials in the Foreign Office to negotiate visa agreements.

Significance of judgmetits and decisions

1. Determines the sufficiency or insufficiency of evidence on which to base
decision in a visa case ; confirms or overrules such determinations made by sub-
ordinate officers ; determines whether the entry of a particular visa applicant
is or is not to be considered as pre.iudicial to the interests of the United States;
decides whether a given situation warrants consultation with the Department
of Sate or other Government agencies for views or information.

2. Decides whether and when certain documentary evidence may be waived,
within limitations prescribed by the Foreign Service Regulations, and when an
emergency situation warrants a request for waiver of regulations from the
Department and the immigration authorities.

3. The final effect of his judgments and decisions is to approve or refuse per-
mission to present himself for lawful admission into the United States to individ-
uals desiring to immigrate to or visit this country.

Management responsihility

1. Assigns duties to subordinate officers and approves assignments for clerks;
reviews the work of officers in other than routine cases. Informs subordinate
officers of changes in regulations and interprets instructions from the Department
when the need arises. Supervises training of officers and employees. Has
complete responsibility for the over-all operations of the office.

January 1, 1949


Nature and variety of work

Positions of this level may exist at a post where a full-time visa officer with
clerical assistants administers all visa services under supervision of the chief
of the consular section or the principal officer. They may also exist in a larger
post where one or more visa officers administer immigration visa services and
one or more administer nonimmigrant visa services under supervision of the
chief visa officer or the chief of the consular section.

1. Conducts final interview of an applicant for an immigrntion or a nonimmigra-
tion visa to the United States to verify data on the application form and support-
ing documents and to determine by an examination and appraisal of the appli-
cant's qualifications, political beliefs, and evidences of financial support while in
the United States whether or not he is admissible for entry into the United States.
This interview may result in —

(a) Finding applicant inadmissible and refusing the visa;
(ft) Finding further documentation necessary;

(c) Finding applicant admissible and approving the issuance of a visa after
administering the oath to the applicant.

2. Interviews callers who ask to see him or who are referred to him by sub-
ordinates in order to elucidate United States visa laws, to explain procedure,
and to explain the application of the laws to specific cases.

3. In immigration visa cases, determines whether the applicant should be placed
in a quota or nonquota category, preferences to which he may be entitled, and
the quota to which he should be assigned; verifies and initials all entries in the
quota waiting-list book.

4. Prepares memoranda on disapproved visa applications giving reasons for
negative action. In those cases in which verification of the facts must be made
in the United States or additional information obtained from there, prepares a


report to the Depiirtnient presenting the facts of the case and requesting an
advisory opinion. Drafts correspondence, memoranda, despatches, and tele-
grams, to the Department, other consuhir offices, missions. Members of Congress,
local government agencies, and individuals on matters relating to visas. Reads
outgoing correspondence to check for accuracy and completeness of contents;
signs local correspondence and refers remainder to superior for review and

0. Supervises subordinate employees engaged in the interview of visa appli-
cants, preimration of visa applications, maintenance of quota-control records, and
related procedures: assigns and reviews work; instructs new employees in work
procedures and in innnigration laws and visa regulations when such interpreta-
tion if necessary; advises as to action to be taken in specific cases. Supervises
the compilation of periodic reports on visas issued and refused. Is responsible
for the collection and delivery of fees for services rendered and for accounting
for the fee stamps issued.

Supervisory assistance

1. Automatically receives, without instructions, all visa cases for which he is

2. Refers to supervisor for advice on cases that involve interpretation of the
law, tliat have no precedent, or in which information available as to political
beliefs and activities of the applicant may render him inadmissible. Consults
supervisor before refusing formal applications for visas.

3. Receives technical guidance from the Department or the immigration
authorities upon request, in the form of advisory opinions on such matters as
interpretation of laws and their applicability or political questions concerning

•Guide line control

1. Foreign Service Regulations
Foreign Service Serials
Foreign Service Instructions
Departmental instructions
Treaties and agreements
Precedence file

Immigration and naturalization laws

Decisions of the Attorney General, the Bureau of Immigration and Naturali-
zation, and other executive departments.

Mental demands

1. Selects the proper law and regulation applicable to the case on hand, taking
into consideration individual decisions of the Department of State, the Bureau
•of Immigration and Naturalization, and the courts in arriving tit a decision as to
the governing law.

2. Applies a specialized knowledge of the laws as they pertain to quota and
nonquota immigrants, to nonimmigrants or to the different nationalities as they
are affected l)y the different laws, in determining admissibility of applicants ;
applies the standards for issuing each of several types of nonimmigration visas,
the documentary evidence required in each c-ase, and the basis for refusal in each

?>. Applies the laws, obtains all the facts of the case from the individual in
view of language differences, of objection to replying to personal questions, and
of frequent expectation of special treatment. Evaluates the evidence as to
Avork l)ackground. adaptability to various economic areas in the United States,
financial support, whether or not the applicant is a bona fide nonimmigrant, and
similar factors, including consideration of conditions in the United States.

4. In meeting the public, applies interviewing techniques, and uses at least one
major foreign language.

Personal rclationsh ips

1. With applicants to make final determination as to their admissibility into
the United States.

2. With other post employees and officers to obtain information regarding
qualifications and activities of visa applicants.

3. With local authorities to ascertain antecedents of applicants in questionable
cases and to supply informntion regarding American visa laws.

4. With American business offices regarding procedures for their foreign oflBcers
or employees who are going to the United States.


tSi(/nificfince of judgments and decisions

1. Visa api>lieations are not usually reviewed unless signed by chief of section;
refusal of an application is reviewed according to regulation by at least one other
ofiicer. Inasmuch as an individual may be refused admission at the port of entry
liy the immigration officers, it is extremely important that each case be thoroughly
investigated and the facts carefully evaluated in order to prevent, as far as
l^ossible, such a refusal.

2. The basic effect of the incumbent's decision is to grant a permit to an indi-
vidual to apply for admission into the United States and thus to influence the
nature of the United States population through permanent or temporary residence
in the United States.

3. All except local correspondence is reviewed and signed by a superior officer.

Man agemen t responsihility

1. Advises and instructs subordinates in work procedures, laws and regula-
tions pertaining to the work ; assigns and reviews work for accuracy and com-
pleteness ; has full responsibility for daily work operations.

2. Confers with supervisor on matters of personnel utilization and on action
to be taken in major disciplinary cases.

.Tainiary 1, 1949


Nature and variety of work

Supervises and directs the activities of a small group (3-6) of subordinates
engaged in the investigation of applicants for entry into the United States under
existing immigration laws and regulations.

Furnishes on-the-jol) instruction in investigative methods, techniques, and
practices to subordinate agents ; schedules assignments of cases, plans methods
of investigation, resolves unusual problems, reviews and approves reports of

Supervisory assistance

Receives assignments in the normal flow of work without instruction as to
procedure, accompanied by information as to leads previously uncovered through
preliminary interviews and results of examination of documents submitted;
assignments are concerned with results rather than methods.

Supervisor, usually the consular officer in charge of immigration visa opera-
tions at a Foreign Service establishment in an American zone of occupation in
Europe, furnishes advice regarding policies, lends prestige in establishing con-
tacts and introduce incumbent to previously established contacts, passes along
and interprets instructions from the Department, and acts as expert consultant
on visa or nationality laws and regulations which affect the work.

Guide-line control

Same as visa-screening officer group 12.
Mental demands

Applies investigative techniques and a knowledge of applicable laws, regula-
tions, policies, and procedures to particular cases, including those which have
created particular problems for subordinates ; advises and instructs subordinates
in particular cases as well as over all aspects of the work ; adapts techniques and
procedures to local conditions ; determines appropriate sources of information
and selects i)rocedures, methods, and techniques to be employed.

Determines manner of presenting material, adequacy and validity of report
content ; selects pertinent information to be included in reports and decides
whether further investigation is necessary; plans and implements methods and
sources for verifying conflicting data.

Plans and organizes work schedules, methods, procedures, and sources to be
used by subordinates.

Correlates, organizes, analyzes, and evaluates data collected by subordinates
and prepares composite reports.

Uses fluent speaking and reading knowledge of local and possibly other


PersoHdl relationsliiiis

Same as visa-screen inj; offit'er ;:;roup 12.
Significance of judgments and decisions

Decides whether subordinates have made complete investijiafion in individual
cases: also, whetlier conclusions drawn l>y subordinates apjiear to lie valid;
thorouffhness of investigation may be the deciding factor affecting entry of an
alien iuto the United States; validity of part of the evidence collected is not
susceptible to supervisory review.

Managemen t responsibility

Organizes and plans work of investigative group in a manner designed to
attain maxinuim efficiency and most satisfactory results; assigns cases for inves-
tigation, discusses objectives, methods of oi)eration. data to be secui-ed, and
sources to be contacted; interprets changes in regulations or policy instructions;
gives advice when unusual situations are encountered; reviews and approves
reports of investigations.

January 1. 1049


Nature and varietif of work

Performs duties which involve the application of United States immigration
laws, regulations, and procedures in connection with the granting of visas in
order to seek permission to enter the United States for immigration or as a tem-
porary visitor ; approves and signs visa applications which conform to established
patterns of procedure and precedent, subject to later review by the supervisor.

Conducts interviews in English and one or more foreign languages with persons
of various levels of education and culture who apply for visas granting permis-
sion to seek entry into the United States ; interviews applicants for purposes of
establishing identity, explaining legal and documentary requirements for visas.
and determining eligibility or noneligibility for the visa requested; attempts to
detect fraud in oral or written statenjeiits of applicants or in documents sub-
mitted to support visa applications.

Examines and evaluates evidence submitted to ascertain that all requirements
and provisions of laws and regulations are met by applicants ; uses own initiative
to draft cori-espondence to or personall.v contacts local authorities or individuals
to verify or refute statements or evidence submitted by applicants ; assembles
and reviews all documents in individual cases ; formulates opinion covering
such matters as applicant's identity, quota status, possible dual nationality
status, activities inimical to United States interests, the existence of ties within
the United States or other countries, evidence or suspicion of fraudulent state-
ments or documents, and results of investigations; approves clear cut cases or
submits dossier to supervisor for decision.

Drafts correspondence and opinions which follow established policy as to pat-
tern and extent of information to be given out, but which involve considerable
variation in phraseology and type of data presented ; compiles data and drafts
or reviews periodic reports such as statistics of services performed or quota
registration reports.

Interprets regulations, assists and advises subordinate or less experienced per-
sonnel as to requirements of laws and regulations and procedures to be followed
in nonroutine cases.

Supervises clerical employees engaged in related activities such as answering
routine pt>rsonal ami telephonic inquiries, maintaining tiles and records, tilling
in data on applications and other consular forms, collecting and recording
prescribed consular fees.

Supervisor)/ asaistan

Online LibraryUnited States. President's Commission on ImmigratiHearings → online text (page 6 of 35)